Rees Temp Monitor Statement of Work REV_final.pdf

Statement of Work Temperature Monitoring System Maintenance and Repair

SHEPPARD AIR FORCE BASE

(SAFB) CLINIC

1.1 SCOPE: The contractor shall provide six sensor points and all labor, supplies, equipment, superintendence, and transportation necessary for the accomplishment of complete Temperature Monitoring System Maintenance and Repairs in support of the 82nd Medical Group (MDG) at Sheppard Air Force Base (SAFB) Clinic, Wichita Falls, TX.

Operating hours are Monday through Friday, 0730-1630.

The contractor shall provide the following:

a. Comprehensive Service Package with full documentation provided to satisfy regulatory authorities. Comprehensive system test verifies, calibrates and documents all system functions including readings, databases, alarms, dial-outs, outputs, reports, and user programming.

b. Onsite Service Plan with 24/7 Technical Support.

c. Includes approximately 100-page GMP/GLP IQ/OQ validation report, 1000-page software validation test report, calibration of temperature and humidity with traceable equipment, copies of reference equipment calibration certificates and onsite refresher training at PM visit.

The Service Package is based on initial 19 points for the Base Year and 25 points (1 Node) for Option Years 1, 2, and 3.

1.2 SUPERINTENDENCE: Employees will not enter the hospital building except on official business.

1.3 SAFETY AND FIRE PREVENTION:

a. The contractor shall be responsible for instructing employees in appropriate safety measures as specified in base hospital regulations. Employees shall be required to interrupt their work at any time to allow passage of hospital patients, personnel, equipment, or carts.

b. Flammable materials, equipment, tools, or debris shall not be stored or allowed to remain in or about hospital buildings, to include that no chemical products will be stored or remain in hospital buildings unless accepted by government Contracting Officer’s Representative (COR) after authorization by the installation hazardous material office.

Flammable liquids must be stored in UL approved container.

c. All contractor personnel whose presence is required on SAFB shall be subject to the security and safety regulations in existence at KAFB and shall abide by these regulations in every respect.

1.4 COORDINATION OF ACTIVITIES: The contractor's superintendent will contact the Healthcare Technology Management (HTM) Biomedical Equipment, or designated representative, before starting work to coordinate the work for that day. After completion of work, the Medical Group Healthcare Technology Management (HTM) Biomedical Equipment POC, or designated representative, will be notified to inspect the work. The contractor will be required to sign in and out with Healthcare Technology Management (HTM) Biomedical Equipment POC.

1.5 MATERIALS AND EQUIPMENT: The contractor shall furnish supplies and equipment necessary for the accomplishment of complete Temperature Monitoring System Maintenance and Repairs. Specific parts/equipment to be provided by the contractor include:

a. (25) Batteries for 5G Wi-Fi wireless transmitters.

b. (1) Validation Kit for New Systems and existing systems with Rees Software

Ver. 3.0 Build 1020.0.24 or 1021.0.9 or higher

c. (1) Comprehensive Once Yearly OQ of System

1.7 PERSONNEL:

a. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who can act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) or his duly authorized representative.

b. The contract manager, or alternate, shall have full authority to act for the contractor on all contract matters relating to daily operations of their contract.

c. The contract manager or alternate shall be available during normal duty hours to meet on the installation with government personnel designated by the CO to discuss problem areas.

d. The contract manager and alternate must be able to read, write, speak, and understand English.

e. Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the company name and employee name.

f. The government shall provide the contractor personnel (authorized to work on the installation) with appropriate pass and identification items. An application for these documents will be provided to the contractor at the performance conference. The contractor will have to escort his personnel to the Pass and Registration Office for final issuance for appropriate passes.

1.8 NUMBER OF EMPLOYEES: The contractor shall employ a sufficient number of employees TO ENSURE THE WORK IS COMPLETED WITHIN THE TIME LIMITS SPECIFIED IN THIS CONTRACT for any particular service. See Para 2.1. for specifics.

2. EXECUTION:

2.1 The following sensors, to include location, require monitoring and maintenance under this contract. Actual performance of any repair or maintenance will be accomplished on an "As-Required" basis. "As-Required" is defined as a telephone call placed by the Medical Group authorized representative.

LOCATION No. of Equipment Description Part #

Sensors

Bldg 500 Clinic 19 5G Wi-Fi wireless transmitters NA Bldg 500 Clinic 6 5G Wi-Fi wireless transmitters 5G-THX-S-ST-U

Building and Floor

Room # Item Monitored Input # REES Sensor Type

500, 1st 1D402 Equipment Temp 1 5G Wi-Fi Wireless 500, 1st 1D402 Equipment Temp 2 5G Wi-Fi Wireless 500, 1st 1G503 Equipment Temp 3 5G Wi-Fi Wireless 500, 1st 1G503 Equipment Temp 4 5G Wi-Fi Wireless 500, 1st 1F315 Equipment Temp 5 5G Wi-Fi Wireless 500, 1st 1F315 Equipment Temp 6 5G Wi-Fi Wireless 500, 1st 1F315 Equipment Temp 7 5G Wi-Fi Wireless 500, 1st 1G300 Equipment Temp 8 5G Wi-Fi Wireless 500, 1st 1G300 Equipment Temp 9 5G Wi-Fi Wireless 500, 1st 1G603 Equipment Temp 10 5G Wi-Fi Wireless 500, 1st 1G300 Equipment Temp 11 5G Wi-Fi Wireless 500, 1st 1G802 Equipment Temp 12 5G Wi-Fi Wireless 500, 1st 1G803 Equipment Temp 13 5G Wi-Fi Wireless 500, 1st 1G600 Equipment Temp 14 5G Wi-Fi Wireless 500, 1st 1G300 Equipment Temp 15 5G Wi-Fi Wireless 500, 1st 1G603 Equipment Temp 16 5G Wi-Fi Wireless 500, 1st 1G808 Equipment Temp 17 5G Wi-Fi Wireless 500, 1st 1G802 Equipment Temp 18 5G Wi-Fi Wireless 500, 1st 1G802 Equipment Temp 19 5G Wi-Fi Wireless 500, 1st 1G802 Room Temp 20 5G Wi-Fi Wireless 500, 1st 1G802 Room Humidity 21 5G Wi-Fi Wireless 500, 1st 1G600 Room Temp 22 5G Wi-Fi Wireless 500, 1st 1G600 Room Humidity 23 5G Wi-Fi Wireless 500, 1st 1G808 Room Temp 24 5G Wi-Fi Wireless 500, 1st 1G601 Room Temp 25 5G Wi-Fi Wireless