Redeacted PWS - BDA.pdf

DISTRIBUTION: DoW COMMUNITY ONLY

Performance Work Statement for

MCIEAST Regional Brig

Bi-Directional Amplifier (BDA) System Replacement & Installation

Target Spectrum: 380–400 MHz (Enterprise Land Mobile Radio - ELMR)

Classification: Unclassified / Official Use Only

1.0 Introduction and Background

This Performance Work Statement (PWS) outlines the requirements for the procurement, replacement, professional installation, programming, integration, and testing of a Bi-Directional Amplifier (BDA) system. The MCIEAST Regional Brig requires this system to restore reliable portable radio coverage throughout the facility and allow facility personnel to operate on the installation’s current trunked radio system.

The existing amplifier was manufactured in approximately 2012 and was configured for a previous radio system operating in a different frequency range. It does not support the frequency bands currently used by the installation’s Enterprise Land Mobile Radio (ELMR) system and cannot effectively provide the required coverage, resulting in critical radio dead zones inside the brig. This requirement is for a complete operational solution (associated components, programming, professional installation, system integration, testing, and final operational acceptance) and is not intended to be an equipment-only purchase.

2.0 Scope of Work

The Contractor shall provide all labor, equipment, tools, materials, programming, and supervision required to safely remove the existing obsolete amplifier, install a new BDA system, program it to authorized frequencies, integrate it with the facility’s existing Distributed Antenna System (DAS), and perform operational testing.

The system must be compatible and capable of integration with the Brig’s existing DAS, cabling, donor antenna, and interior antennas, unless replacement or modification of those components is necessary for proper operation. All work must be completed in strict accordance with manufacturer specifications, FCC regulations, MCIEAST ELMR policies, and Regional Brig physical security protocols.

3.0 Specific Tasks

The Contractor shall perform the following sequential tasks in accordance with the project schedule and technical requirements:

Phase / Task Task Description

3.1 Mobilization &

Coordination

Coordinate with the Government Point of Contact (POC) and Mr. Jerry Parham, the MCIEAST ELMR System Administrator, to schedule facility access, obtain base access, and verify physical installation conditions.

3.2 Equipment

Configuration

Program and adjust the BDA system to the Government-authorized frequencies and channel configurations within the 380–400 MHz spectrum, as provided by the MCIEAST ELMR System Administrator.

3.3 Installation &

Integration

Mount, connect, and professionally install the BDA system. Integrate the system with the Brig’s existing DAS, coaxial cabling, donor antenna, and interior antennas. Ensure appropriate filtering and isolation are configured to prevent any feedback, oscillation, or interference with the base-wide ELMR network or other authorized communications systems.

3.4 Coverage &

Performance Testing

Conduct comprehensive coverage and performance testing (e.g., grid-based signal testing) inside the Regional Brig. Demonstrate that the system provides reliable radio communications in previously identified deficient areas (dead zones) and supports seamless communication with both primary and alternate ELMR tower sites.

3.5 Joint Inspection, Verification Testing, & Acceptance

Coordinate and conduct a joint physical inspection and final operational acceptance test with the installation's ELMR System Administrator and designated Regional Brig representatives. Verify that the system is fully operational and meets all technical thresholds.

3.6 Site Restoration &

Cleanup

Collect, consolidate, and dispose of all removed equipment (if required), manufacturer packaging, crates, and debris. The Contractor must remove all waste materials from the installation; using Government dumpsters is prohibited.

The work area must be left completely clean and secure.

4.0 Government Responsibilities

The Government will provide the following on-site to facilitate execution of the contractor’s responsibilities:

Information: Government-authorized frequency parameters, channel configurations, and ELMR tower site details (to be provided by the ELMR System Administrator within five (5) business days of award).

Existing DAS Infrastructure: Existing coaxial cabling, donor antenna, interior antennas, splitters, and mounting hardware (available for integration).

Brig Access: Escorted physical access to the MCIEAST Regional Brig facility (Building 1039) during agreed-upon operational hours.

5.0 Deliverables

The Contractor shall submit the following deliverables in accordance with the specified milestones:

D-01: BDA Programming & Configuration Plan — Technical documentation showing the programmed frequencies (380-400 MHz) and gain configurations, submitted to the ELMR System Administrator prior to system activation.

D-02: Fully Installed and Integrated BDA System — A complete, operational BDA system successfully integrated with the existing facility DAS.

D-03: Coverage Testing and Verification Report — A grid-based signal testing report demonstrating reliable portable radio coverage in all previously deficient zones inside the brig.

D-04: Operational Acceptance Certificate — A signed joint document from the ELMR System Administrator and Brig POC certifying successful system integration, testing, and operational acceptance.

6.0 Period and Place of Performance

6.1 Period of Performance

The Government’s desired timeline for completion of all installation, programming, testing, and final acceptance tasks is thirty (30) business days from the commencement of work. Quoters are encouraged to propose their own realistic schedule in their quote based on industry best practices for professional BDA system integration. The final Period of Performance will be established at contract award.

6.2 Place of Performance

MCIEAST Regional Brig, Building 1039, Camp Lejeune, NC 28547.

7.0 Quality Assurance & Acceptance

The Government will monitor the Contractor's performance. Final acceptance of the work is contingent upon a joint inspection between the Contractor, the MCIEAST ELMR System Administrator, and the Government POC.

Acceptance will be granted only after the Government POC and ELMR Administrator verify that the BDA system is:

Fully and correctly installed and integrated per manufacturer and ELMR system specifications.

Successfully programmed and operating on the authorized 380–400 MHz frequencies without interference.

Delivering reliable portable radio coverage throughout all deficient areas of the facility.

8.0 Base Access Requirements

The Contractor Vetting Office (CVO) is located in Building 818, adjacent to the Camp Lejeune Main Gate on Holcomb Boulevard. Office hours are Monday through Friday, 6:00 a.m. to 2:00 p.m. (closed weekends and holidays). All contractors requiring access credentials must be vetted and screened through Building 818.

Contractor Vetting Office (Appointments/Questions): (910) 450-5977

Contractor Vetting Office Fax: (910) 450-0289

Taxi Vetting Line: (910) 449-4208

8.1 Access Credentials

Contractors will receive either a Defense Biometric Identification System (DBIDS) credential or a temporary pass, depending on the duration of work. A DBIDS credential is required for access lasting 61 days or more. A temporary pass is issued for access lasting 60 days or less. Contractors must report to the CVO in Building 818 to confirm requirements, undergo a background check, and receive credentials.

8.2 Required Documentation

Contractors must present the following five (5) items at the CVO to obtain access:

Appropriate Identification: Two valid, original forms of identity proofing (see Section 8.3).

Government Contract: A copy of the prime contract and all applicable subcontracts referencing the prime contract number.

Letter of Authorization: A document on company letterhead identifying the employee and specifying required access days/times.

Approved Sponsor Information: Sponsor's Electronic Data Interchange Personal Identifier (EDIPI). Sponsors must be active military or government civilians with a CAC.

Vehicle Registration & Insurance: Original vehicle registration (copies accepted for fleet vehicles only) and proof of insurance meeting North Carolina minimums ($30k/$60k/$25k).

8.3 Acceptable Identification Documents

Contractors must provide two forms of ID. One must be a primary photo ID from the list below; the second may be another from this list, a Social Security card, or a birth certificate:

U.S. Passport or U.S. Passport Card Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport with a temporary I-551 stamp or printed notation Foreign passport with a current Arrival-Departure Record (Form I-94) authorizing work Employment Authorization Document containing a photograph (Form I-766) Driver's license or state-issued ID card containing a photograph and biographic details Federal, state, or local government agency ID card with a photograph School ID card with a photograph U.S. military or draft record U.S. Coast Guard Merchant Mariner Card or Transportation Worker Identification Credential (TWIC) Native American tribal document

8.4 Commercial Vehicle Inspections

All commercial vehicles must be inspected upon each entry. Inspections for Camp Lejeune are conducted at the Piney Green Gate (Monday–Friday, 5:00 a.m. to 5:00 p.m.) and the Sneads Ferry Gate (24/7). MCAS New River inspections are conducted at the Curtis Gate (24/7). Drivers must possess an approved access credential prior to inspection. Delivery drivers without credentials may present a bill of lading and required ID documents at the CVO to obtain a temporary pass.

8.5 Access Denial Criteria

An individual will be denied installation access for any of the following reasons:

Presence on a National Terrorist Watch List.

Illegal presence in the United States.

Subject to an outstanding warrant or criminal summons.

Knowing submission of false or fraudulent information on an employment questionnaire.

Subject to an active debarment order from any military installation.

Status as a prisoner on a work-release program, or currently on felony probation/parole.

Registered sex offender status.

Membership within the past 10 years in any organization advocating the overthrow of the U.S. Government, or affiliation with gang activity.

Pending felony charges.

Conviction of any felony within the past 10 years.

Three or more misdemeanor convictions for offenses including drug offenses, violence, weapons violations, or larceny/theft.

Any other reason deemed reasonable by the Installation Commander for good order and discipline.

8.6 Denial Appeals Process

Personnel denied access may appeal by submitting a formal letter on company letterhead explaining all mitigating circumstances, accompanied by supporting documentation, to the Command Inspector General's Office.

Commanding General Attn: Command Inspector General PSC Box 20005 Camp Lejeune, NC 28542-0005