REDACTED SOLE SOURCE JUSTIFICATION - SPECTRO MAXX.pdf
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- Solicitation number
- W912NW-25-Q-0029
About this file
This is a Memorandum for Record justifying a sole source acquisition below the Simplified Acquisition Threshold for preventative maintenance services on a SPECTRO MAXX LMM05 Optical Spectrograph at Corpus Christi Army Depot. The requirement is for a base period (April 25, 2025 to April 24, 2026) plus two one-year option periods extending through April 24, 2028.
The sole source justification is based on SPECTRO Analytical Instruments Inc. being the only vendor capable of servicing the proprietary software and integrated components of this NDT laboratory equipment. Market research conducted between May 2024 and January 2025 included a sources sought notice on SAM.gov and review of previous contracts. SPECTRO Analytical Instruments Inc. (CAGE: 0ML16) is identified as the proposed contractor, classified as a large business, located in Wilmington, MA. The contract will be a firm-fixed-price purchase order using Army Working Capital Funds FY2025. Previous contracts were awarded to SPECTRO in 2017 (W912NW-17-P-0082) and 2020 (W912NW-20-P-0055) under NAICS 811310.
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Text version
CONTROL NO. DSC-LSJ25-1996
CUI
Version – February 2017
Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold
1. Contracting Activity: Army Contracting Command – Redstone Arsenal – Corpus Christi Army Depot, Contracting Office (CCAM-DSC) 9035 Ocean Dr. Bldg. 10, Mail Stop 18 Corpus Christi, TX 78419-5260.
2. Description of Action: Preventative Maintenance (PM) on the SPECTRO MAXX LMM05 Optical Spectrograph.
Follow-on Requirement.
Contract Vehicle: Purchase Order Number to be determined Pricing/Contract Type: Firm Fixed Price Funds: Army Working Capital Funds FY: 2025
Name of Proposed Contractor and Address:
SPECTRO Analytical Instruments Inc. (Cage: 0ML16, Large Business)
50 Fordham RD
Wilmington. Massachusetts 01887-2177
Brand Name Buy: No
3. Description of Services or Supplies: Preventative Maintenance (PM) on the SPECTRO MAXX LMM05 Optical Spectrograph B/C G9500 with a Base plus two (2) Option Years.
Base Period: 25 April 2025 to 24 April 2026
Option Period 1: 25 April 2026 to 24 April 2027
Option Period 2: 25 April 2027 to 24 April 2028
Total: $
4. Authority: FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.
5. Reasons for Authority Cited: Justification of the purchase of sole source selection of SPECTRO Analytical Instruments Inc. is based on the highly sophisticated nature of this critical NDT laboratory equipment that is utilized daily in support of the depot production shops to provide sound, functional aircraft parts to the war fighter. The equipment was purchased from, and installed by SPECTRO Analytical Instruments Inc.
It contains proprietary software and integrated components that cannot be serviced by
CCAD personnel or other contract sources. This software is required for equipment calibration and operation. Service updates and preventive maintenance are necessary to prevent safety of flight issues and critical system failures related to mandatory analytical procedures. CCAD does not have the expertise or the qualified personnel to perform the repair and calibration services required for this equipment.
6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101. Requirement to post justification in accordance with FAR 13.105(c). This justification will be published with the solicitation via sam.gov.
7. Market Research: Market Research was performed by Gilbert Sanchez, Industrial Specialist, Corpus Christi Army Depot, Victor Moreno, Industrial Specialist, Corpus Christi Army Depot, and Terry Clark, Contract Specialist from 05 May 2024 to 10 January 2025.
Mr. Sanchez contacted Margaret Keating, from SPECTRO Analytical Instruments Inc, 91 McKee Drive – Mahwah, NJ 07430, 201-642-3000, November 2024 and Henry Sosa, CCAD MPED Materials Engineering Technician, November 2023.
Mr. Sanchez reviewed the previous service contract W912NW-20-P-0055, 5/28/2022.
Period of Performance: 7/16/2022 to 7/15/2023.
On 18 December 2024 a source sought was posted to SAM.GOV through 10 January 2025. However, no other sources were identified.
Mr. Sanchez reviewed the following Fed Log, 4/17/2024, GSA Advantage, 4/17/2024, Google, 4/17/2024 Internet 4/17/2024. No other possible venders found.
Sole Source to:
SPECTRO Analytical Instruments Inc. (Cage: 0ML16, Large Business)
50 Fordham RD
Wilmington. Massachusetts 01887-2177
8. Other Facts: Previous Contracts: W912NW-20-P-0055 awarded in the amount of $ on 16 July 2020 with a Period of Performance: 16 July 2020 – 15 July 2023 to Spectro Analytical Instruments Inc. Cage: 0ML16, Business Size: $8,000,000, NAICS: 811310, PSC: J049
W912NW-17-P-0082 awarded in the amount of $ on 19 May 2017 with a Period of Performance: 19 May 2017 – 18 May 2020 to Spectro Analytical Instruments Inc.
Cage: 0ML16, Business Size: $7,500,000, NAICS: 811310, PSC: J049
Version – February 2017
9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.
Chief, Facility Engineering and Management Division
10. Contracting Officer Certification/Approval:
I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis.
I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.
Contracting Officer
Version – February 2017
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