REDACTED Sole Source Justification.docx

DEPARTMENT OF THE NAVY NAVAL SURFACE WARFARE CENTER CARDEROCK DIVISION

9500 MACARTHUR BOULEVARD WEST BETHESDA MD 20817-5700

J&A Number: J&A Number: N00167-26-SIMACQ-CD-63-0042

Code:

P.R. Number: TBD

JUSTIFICATION AND APPROVAL

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION JUSTIFICATION

1. Contracting Activity The Naval Sea Systems Command (NAVSEA), Naval Surface Warfare Center, Carderock Division (NSWCCD), Contracting & Acquisitions Department (Code 02).

2. Description of the Action Being Approved

This is a sole-source action to be awarded without providing for full and open competition. The proposed contract action is a Firm Fixed Price contract to be awarded to Professional Systems Associates, Inc. (PSA), 1308 Florida Ave, Panama City, FL 32401. Purchase renewal of one base year and four additional one-year option years of CMPro maintenance and support for

3. Description of Supplies/Services

Professional Systems Associates, Inc. (PSA) is the creator of the CMPro software utilized by , for daily operations. This Justification and Approval (J&A) is necessary to renew CMPro product support for a period of one year from the contract award date and then have available for the Navy four additional option years of CMPRO product support.

PSA has established a General Services Administration (GSA) contract, GS-35F-0473S. The contract to be established from this J&A will call on service requirements specified in the GSA contract. The contractor will provide the services listed below:

Quantity

Standard Product Maintenance

CMPRO Bronze Level Product Support

CMPRO Application Service Support

Custom- New Form/Screen Support

Custom- Mod Form/Screen Support

The below table provides estimated funding amounts by dollar value, fiscal year, and appropriation.

OMN

4. Authority Permitting Other Than Full and Open Competition This brand name justification is pursued in accordance with 10 U.S.C.§3204(a) (1), "The property or services needed by the agency are available from only one responsible source or only from a limited number of responsible sources and no other type of property or services will satisfy the needs of the agency." (FAR 13.106-l(b) (2)).

5. Rationale Justifying Use of Cited Statutory Authority

CMPRO software is the driver for NAVSEA is used in daily operations of the to track thousands of records associated with over one hundred types of radiation detection instruments, dosimeters and other related equipment. CMPRO software support is essential to maintain the RCAMS database in order to manage all RADIAC inventory and calibration records . On a daily basis, these records must be maintained, updated and quickly accessible to reflect real-time equipment metrics applicable to hundreds of end users.

The consists of multiple field activities: NSWCCD, seven Calibration Laboratories across the United States, J&A Number: N00167-26-SIMACQ-CD-63-0042

Calibration and Standards Program, Instruction and Calibration Course and the In-Service Engineering Agent. All of these field activities rely on the standardized database and reporting structure to create, update and retrieve records regarding life cycle management of Navy radiation detection equipment.

The CMPRO software code for the database and user interface is PSA proprietary. Therefore, the CMPRO code, the database query structure or the code behind the user interface cannot be transferred to another source. In other words, a new source would have to create a new database from scratch.

The award of this contract for software services to a source other than PSA will prohibit NAVSEA and its activities from using the well-established database that has been standardized throughout the . Changing the software source will cause the Navy a substantial increase in costs as estimated in time and money below. Generation of a new database, which will be necessary with a different software source, will cost significantly more than simply maintaining a database. A contract with a different source will involve creation of a new database in addition to the necessary software support aspect:

1) Creation of a new database:

· One year and $

2) Procurement of new database management software and support services:

· Three months and $

3) Generation of new operating procedures and policy manual changes:

· One year and $

4) Training (from source and internally) on new software and database:

· One year and $

5) Information Technology (IT) / Information Assurance (IA) approval and testing, certification and use on NMCI network:

· One year and $ Tasks 1 and 2 in the above additional cost list are based on average commercial labor rates for software / database engineers / developers, assuming multiple, full-time laborers. These tasks would be required of the new source. Tasks 3, 4 and 5 are based on average labor rates for NAVSEA and its activities, other NAVSEA counterparts and the In-Service Engineering Agent (ISEA), also assuming multiple, full-time laborers. These tasks would be required within the Navy , associated field activities, NAVSEA counterparts that manage IT and IA, and the ISEA.

All tasks would occur serially in the order presented, except for task 5, which could be worked in parallel after completion of task 2. Therefore, if a contract were awarded to a different source, the total time involved for full system implementation would be over three years, and the total cost would be approximately $ – over three times the cost proposed for a five-year software support contract with PSA, the current source.

If the maintenance and support are not procured from PSA, then NSWCCD would need to identify software developer(s) capable of recreating or learning from the existing, proprietary software. This would likely increase the per unit cost of the end items and increase the overall lead time for delivery. PSA has the expertise and experience to carry out the necessary module enhancements identified in the performance work statement.

Due to all these factors, it is required that this procurement be a sole-source procurement. Therefore, it has been determined that the circumstances of this contract action deem only Professional Systems Associates, Inc. to be reasonably available.

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable

Section 5 shows the reasoning behind the sole-source justification for the services in this procurement. The mandated sources UNICOR and AbilityOne were checked for the required services for CMPro software and support licenses, but the services were not found. GSA Advantage and a basic web search did not produce results of CMPro software or support licenses, as well. As explained in Section 5 above, the CMPro software is proprietary to PSA. Additional market research beyond what has already been recently conducted will not be conducted because it is necessary, for the reasons discussed in paragraph 5 above, for only PSA to provide CMPro software support for the . Therefore, no additional sources will be solicited.

7. Determination of Fair and Reasonable Costs

In accordance with FAR 13.106-3(a), the Procuring Contracting Officer (PCO) shall ensure that all supplies and services provided under this contract are procured at a fair and reasonable price. The contractor will submit a formal priced offer with certified cost or pricing data and sufficient information to support the accuracy and reliability of the estimate. Experienced technical analysts and contract specialists with the aid of necessary field pricing support will review the contractor’s quote. The PCO will use past procurements from the Navy and other Department of Defense (DoD) agencies that have acquired CMPro maintenance and support.

8. Actions to Remove Barriers to Competition The Government will continue to canvass and maintain open communication with PSA and other software developers (via symposiums, conferences, publications, product advertisements, vendor demos, etc.) to seek out any alternative services, if they exist.

CERTIFICATIONS AND APPROVAL

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