Redacted_SmartTech - Sole Source Justification2_Redacted.pdf

Sole Source Justification

SP-FSEM-632000

1. Contracting Activity This sole source justification supports a procurement action conducted under the authority of

Personnel Management (OPM), Procurement Services Division (PSD).

2. Nature and/or Description of the Action Being Approved This action seeks approval to award a sole source contract to Michael Stapleton Associates (MSA Security) for continued maintenance of x-ray machines utilized for remote explosive detection and monitoring services utilizing the SmartTech® system. This capability significantly reduces the need for unnecessary shutdowns or evacuations of OPM facilities.

The proposed Period of Performance includes one (1) base year and four (4) one-year option periods:

Base Year: August 1, 2025 – July 31, 2026 Option Year 1: August 1, 2026 – July 31, 2027 Option Year 2: August 1, 2027 – July 31, 2028 Option Year 3: August 1, 2028 – July 31, 2029 Option Year 4: August 1, 2029 – July 31, 2030

3. Description of Supplies or Services Required (Including Estimated Value) The maintenance of the x-ray machines provides OPM security personnel with immediate, remote support from trained explosive detection experts upon identifying suspicious items during x-ray screening. A Firm-Fixed Price (FFP) line item will be established for each contract year.

Base Year:

Option Year 1:

Option Year 2:

Option Year 3:

Option Year 4:

Total Estimated Value:

4. Authority Permitting Use of Limited Sources This procurement is authorized under FAR 8.405-6(b)(1): Only one source can provide the services due to their unique or highly specialized nature.

4.1 Justification for Use of Cited Authority

The core requirement under this contract is for maintenance, hardware support of the HI- SCAN 6040i system and real-time remote interpretation of x-ray images by certified explosive detection technicians through continuous operations and specialized threat-assessment

-SCAN

system, they do not provide remote image interpretation nor do they have Department of Homeland Security (DHS) SAFETY Act designation for such services.

MSA Security is the only vendor currently recognized by DHS to perform these services under the SmartTech® Explosives Detection System, which has been formally designated under the

OPM and ensures that image interpretation, communication, and escalation protocols meet federal standards.

TSA-aligned, DHS-certified explosive detection experts who are trained specifically to operate within federal security environments. OPM has not identified any alternative vendors who meet these criteria. Attempting to procure from an uncertified provider would expose the agency to unacceptable security risks, legal liability, and loss of operational continuity.

Given these factors, MSA is the most capable source based on the DHS designation.

5. Determination of Best Value Although this action is being pursued as a sole source, the proposed pricing has been reviewed for reasonableness in the formulation of the IGCE Representative reviewed the following and based the IGCE on:

are available through the GSA Multiple Award Schedule.

Other security monitoring service rates (where publicly available).

The complexity and sensitivity of the of DHS-certified personnel.

the fair market value based on comparison with the IGCE. This determination is based on current market research and IGCE.

6. Market Research Findings confirmed that while several vendors sell or service the HI-SCAN 6040i hardware, MSA Security is the only known vendor with a DHS SAFETY Act Designation for real-time remote SmartTech monitoring and interpretation services. No other vendors were found to

-recognized image interpretation support.

7. Additional Supporting Facts including explosives, firearms, and incendiary devices—into the Theodore Roosevelt Federal Building. The SmartTech service directly supports this objective by enabling immediate evaluation of potential threats by trained experts. This capability significantly reduces false alarms and ensures rapid, informed responses without unnecessary building evacuations.

8. Actions to Promote Future Competition While this requirement is currently being acquired through a sole source justification under FAR 8.405-6, OPM will continue to:

Monitor technological advances in remote screening and detection.

annually.

Evaluate alternative providers as they emerge to determine future competitive opportunities.

A redacted version of this justification will be posted to SAM.gov within 14 days of the award and remain publicly available for a minimum of 30 days, per FAR requirements.

9. Certifications I certify that the information contained in this justification is complete and accurate to the best of my knowledge and belief.

Security Services

I further certify that this justification is accurate and complete to the best of my knowledge and belief.

Procurement Services

DAMITA Digitally signed by

DAMITA JACKSON

Tunissha Digitally signed by Tunissha Marshall