Redacted other than full and open memo.pdf

1 Ver 2.0 (01 June 2018)

Date: 02 Dec 2024

MEMORANDUM

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION UNDER

THE SIMPLIFIED ACQUISITION THRESHOLD

Ref: (a) PR Number(s): 1301212111

I. BACKGROUND:

1. In considering the references, FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contacting Officers may solicit from one source if the Contracting Officer determines that, under the circumstances of the contract action, only one source is reasonably available (e.g., urgency, exclusive licensing, brand-name, or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition because only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

1. Provide a description of the item or service required, to include

a) the name of the required source or brand name:

These various brand names are required to maintain OEM warranties for the laundry and galley items.

Hobart T&S Brass Hoshizaki Legion Univex Accutemp Blodgett

APW

MGR

Imperial Brown Wellbilt Silverking Cospolich Inc Taylor Bunn Insinger Edro DW Boyd Cissell

b) the required delivery date/period of performance: 15 Feb 2025

c) its intended use.

Parts are required to repair numerous pieces of equipment for the Comfort MTF Galley and laundry equipment.

2. List the source(s) or known vendor(s) who are able to provide the above described item or service.

2 Ver 2.0 (01 June 2018)

DW Boyd

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED

ON THE FOLLOWING (select all that apply):

A. Only one responsible source (select all that apply):

1. RESTRICTIVE RIGHTS: the source has established proprietary rights, limited rights in data, patent rights, copyrights, or secret processes in the item or service.

a. Explain what is subject to the restrictive rights.

b. If drawings are included, who is identified as the drawings.

2. EXCLUSIVE LICENSING AGREEMENTS: The item or service is only available from the Original Equipment Manufacturer (OEM), or there is ONLY ONE authorized distributor or technical representative for the OEM.

a. Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

b. Identify the distributor / authorized technical representative for the item or service.

Provide evidence of the exclusive licensing agreement as an attachment to this document.

(NOTE: If there is more than one distributor / authorized technical representative, then use Part B Brand Name.)

3. X OTHER REASON:

a. CRITICAL SHIP EQUIPMENT: The required item is critical ship equipment, the failure of which poses a hazard to the ship, the crew or the environment.

i. SMS Procedure Number:

b. X STANDARDIZATION / BRAND NAME: Per MSCs standardization initiative, additional units or replacement items.

i. Identify Make / Model Number(s): Edro, Hobart, Legion, Accutemp, Imperial Brown, Taylor, and Insinger

ii. Identify other vessels with this Make / Model:

USNS MERCY

c. _X FORM, FIT, AND FUNCTION: Item is direct replacement parts / components for existing equipment and must be compatible in terms of form, fit, and function with existing equipment / configurations.

3 Ver 2.0 (01 June 2018)

i. Identify Make / Model of existing equipment:

1. Pot & Pan Garbage Grinder Hobart FD4/125 104008280-VAZ

2. Pot & Pan Sinks

3. Veg Prep Sinks

4. FWD STBD Sinks

5. Ice Machine Hoshizaki KM-901MAJ H00447A

6. Ice Machine Hoshizaki KM-901MAJ H00445A

7. Kettle #8 Legion LTWT-80 840862

8. Kettle #9 Legion LTWT-60 840865

9. Kettle #10 Legion LTWT-30 840866

10. Slicer Univex 8713S 05193876

11. Steamer #1 Accutemp EG4403E12000820 38770

12. Steamer #2 Accutemp EG4403E12000820 38343

13. Steamer #3 Accutemp EG4403E12000820 38769

14. Steamer #4 Accutemp EG4403E12000820 38353

15. Oven #5 Blodgett HV-100E 071823KLB-00000000000000000011

16. PTL Mixer #2 Hobart M-802 11-245-576

17. Griddle #1 Accutemp EGD4403B3606 9312

18. Griddle #2 Accutemp EGD4403B3606 9313

19. Griddle #4 Accutemp EGD4403B3606 9311

20. Griddle #5 Accutemp EGD4403B3606 9219

21. Griddle #6 Hobart No Data Plate

22. Griddle #7 Accutemp EGD4403B3606 9310

23. Hotwell #5 APW HFW-1D 803301411046

24. Hotwell #6 APW HFW-1D 803301411034

25. Hotwell #9 APW HFW-1D 803301411035

26. Freezer MGR EF-75-0378 2335

27. Reefer MGR ER-75-0368 2344

28. Reefer MGR ER-75-0368 2345

29. Reefer MGR ER-20-1368H 2338

30. Reefer MGR ER-20-1368H 2339

31. Freezer MGR EF-10-0378 2334

32. Reefer MGR ER-20-0368H 2337

33. Freezer MGR EF-20-0368H 2333

34. Reefer MGR ER-20-0368H 2336

35. Cold Food Counter MGR ECP-4-0368RC 2617

36. FWD Walk-In Reefer #1 Imperial Brown UDS-4 16-IB-83757-01A

37. FWD Walk-In Reefer #2 Imperial Brown UDS-4 16-IB-83757-01B

38. AFT Walk-In Reefer Wellbilt No Data Plate

39. Ice Machine #1 Hoshizaki DCM-300BAH 633141L

40. Ice Machine #2 Hoshizaki DCM-300BAH H03280B

41. Ice Machine #3 Hoshizaki DCM-300BAH 633138L

42. Ice Machine #4 Hoshizaki DCM-300BAH H03281B

43. Milk Machine #1 Silverking SKMAJ3 NBAH00401A

44. Milk Machine #2 Silverking SKMAJ3 NBAH00407A

45. Cold Food Counter #2

46. Cold Food Counter #3

47. Cold Food Counter #4

48. Ice Cream Machine #1 Taylor 772-63 M0103763

49. Officer Coffee Maker Bunn CW15-APS,PF CW00055957

50. Dishwasher #1 Insinger Super 106-2 200849

51. Dishwasher #2 Insinger Super 106-2 200850

ii. Describe how the equipment must be compatible with the existing configuration.

Parts for the above units must fit without alteration, and must be formed to seamlessly work with the OEM equipment therefore must be OEM branded parts. A deviation from these

4 Ver 2.0 (01 June 2018) brands would require a trans-alteration request be processed. DW Boyd and The Source are two companies who are capable of supplying all parts required.

d. X OTHER:

Currently DW Boyd is the vendor who is working on the USNS COMFORT (T-AH 20) Regular Overhaul and Dry-docking that is currently in progress for Work Item 0704. DW Boyd is the sole vendor who has the knowledge of the parts that are required as not all material has part numbers nor data plates to provide full information to quote correct items. DW Boyd was the vendor who performed the grooming that created the Condition Found Report (CFR) that resulted in the parts listing that created this requirement. No other vendor would have the on hand knowledge, nor be on location with the vessel, to ensure correct material is procured to return both the Laundry and Galley systems to fully functioning. DW Boyd has access to all of the drawings, technical manuals, and data information for all the vendors listed above to ensure the proper parts are procured to return the Laundry and Galley to fully functional. Without the fully functioning Laundry and Galley the vessel cannot perform its mission in full. MSC does not have manufacturing and technical information required to evaluate and determine non-OEM brand name components for the laundry and galley equipment will suffice. Replacement parts offered cannot be evaluated to determine technical acceptability. MSC is request exact brand name items requested outlined above and listed within the solicitation for each part.

4. UNUSUAL AND COMPELLING URGENCY: The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits. Urgent requirements are supplies or services that will result in work stoppage, or are mission critical and the routine processing time would injure the Government. The determination that the procurement for the above is an urgent and compelling requirement is based on the following:

a. Date on which the requirement was identified:

b. Required delivery date / Period of Performance:

c. If the difference between a. and b. is more than one week, explain the delay in submitting the requirement.

d. Estimated production lead time:

e. Explanation of why delivery / commencement of services by the date required is needed: (explain the impact to the mission, any special circumstances or conditions, etc.)

f. CASREP Number:

IV. ANTICIPATED DOLLAR VALUE OF PROCURMENT: