Redacted JOTFOC MEMO Bronx NY.pdf
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- Solicitation number
- 3NY1076
About this file
This document is a Memorandum to File that provides justification for a 60-day lease extension under the Simplified Lease Acquisition Threshold (SLAT) for a federal contract with Solicitation Number 3NY1076. The lease for the government-occupied space located in the Bronx, NY is set to expire on May 12, 2024, but the agency requires an extension due to unexpected delays in preparing the new space for occupancy. The extension is necessary to protect the government's occupancy rights and avoid the costs associated with holdover tenancies. The estimated net annual rent of this action is within the SLAT, and the decision to pursue the lease extension is supported by the General Services Acquisition Regulation (GSAR) 570.405. The agency's mission for this location requires a unique location that cannot be satisfied through any alternative locations. A sole source contract for the 60-day lease extension, Contract 1593, was awarded to an unknown vendor for an unknown amount on May 15, 2024.
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Text version
MEMO TO FILE
Documentation to Explain the Absence of Competition – Lease Extension Within SLAT
Project Number: 3NY1076
April 5, 2024
Lease number occupied by , located at will expire on May 12, 2024. It has been determined that the Government requires an extension for two (2) month/one (1) firm month as noted in the Acquisition Plan located in the GREX lease file.
The agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy
The Government encounters unexpected delays outside of its control in acquiring replacement space
The Government is consolidating various agencies, and the contracting officer needs to extend the terms of some leases to establish a common expiration date
The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties
The estimated net annual rent of this action is , which is within the Simplified Lease Acquisition Threshold (SLAT).
The decision to pursue a lease extension is supported by GSAR 570.405.
This extension for a lease below the simplified lease acquisition threshold is necessary as:
Cost based rationale
Lease extensions represent short-term contracting actions which are necessary to protect the occupancy rights of the government when the government cannot vacate the premises by the expiration of the existing contract term. Extensions avoid the costs associated with holdover tenancies. Additionally, the government cannot reasonably expect to recover the costs associated with relocation of the tenant agency through full and open competition of a separate short-term lease to cover the term of this extension.
Mission based rationale
The agency’s mission for this location requires a unique location and cannot be satisfied through any alternative locations. The agency’s mission and justification for a unique location is summarized below:
(b) (7)(B)
(b) (7)(B) (b) (7)(B)
File details come from the government source that posted it. Updated .