Redacted JA - HOOPLA_Redacted.pdf

Department of the Air Force: Justification for Other Than Full and Open Competition

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I. Agency and Contracting Activity (RFO 6.104-1(a)(1)):

772nd Enterprise Sourcing Squadron JBSA-Kelly Annex, San Antonio, TX

II. Nature and/or description of the action being approved (RFO 6.104-1(a)(2)):

The Department of Air Force Libraries (DAFL) has a requirement for Hoopla Subscription. Hoopla subscription is for content points for DAFL libraries for the Hoopla platform with Midwest Tape, LLC. This will be a new contract to fulfill the expiring contract FA805224P0002, which will be a Firm Fixed Price (FFP) contract. The purpose of this action is a sole source contract to Midwest Tape, LLC, CAGE code: 57CE3, UEI: H73MENLFCSE4.

III. Description of supplies/services required to meet agency needs (RFO 6.104-1(a)(3)):

The mission of Department of the AF Libraries (DAFL) is outlined in DoDI 1015.10, Military Morale, Welfare, and Recreation Programs, stating DoD Libraries will provide information resources and services required to accomplish the mission. The DAF Libraries support military personnel assigned to contingency operations, remote sites, and military missions IAW DoDI 1015.10. The program provides professional military and voluntary education programs materials and services. Libraries also provide facilities, resources, and services to enhance the quality of life, regeneration, and resiliency for authorized customers. These resources relate to various overarching goals of the DAF such as recreation, physical wellness, emotional resiliency, and educational pursuits.

To meet these needs, the DAF libraries must procure resources that can be accessed globally, including in areas with low or no internet access, and provide the below stated requirements. These resources need to include access to quality of life resources. The Midwest Tape Hoopla content is a vital leisure tool for DAF personnel. Midwest Tape Hoopla is important to service personnel and library staff for having the ability to provide instant access digital collection that can be streamed or downloaded with no waiting. This subscription must be firm-fixed pricing so there is no increase when new titles are accessed and may limit the number of digital downloads per week/month per registered user. The Midwest Tape Hoopla digital collection provides information that supports professional development, education and enhances quality of life for DAF personnel.

DAFL currently owns content on the platform and needs to expand the amount of content throughout the year to meet Airmen/Guardian requests.

The proposed effort covered by this individual J&A is for a 12-month subscription plus 2 Option Years to Midwest Tape Hoopla for DAF Libraries.

CLIN 0001: Digital Media Content Subscription with DAF Libraries (8 August 2026 - 7 August 2027) - CLIN 1001: Digital Media Content Subscription with DAF Libraries (8 August 2027 - 7 August 2028) - CLIN 2001: Digital Media Content Subscription with DAF Libraries (8 August 2028 - 7 August 2029) -

The estimate was derived from the Independent Government Estimate provided from the customer.

IV. Statutory Authority Permitting Other Than Full and Open Competition (RFO 6.104-1(a)(4)):

RFO 12.201-1 Simplified Procedures, 41 U.S.C. 1901

For RFO 12.201-2 [ Click the arrow (to the right) and select from both drop-down lists. ] or delete if not using RFO 12

V. Rationale for Use of Authority (RFO 6.104-1(a)(5)):

Department of the Air Force: Justification for Other Than Full and Open Competition

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Midwest Tape Hoopla has exclusive legal copyright to Hoopla content collection. Midwest Tape Hoopla Subscription offers access to a digital collection of current and old movies, TV shows, music, e-books, comics, and audio books. Midwest Tape Hoopla digital collection allows up to 7 checkouts per month per registered user.

Midwest Tape Hoopla is the only known source capable of providing the items described above for the Department of the Air Force to accomplish the libraries' mission. Without this sole source acquisition, the Air Force Library Programs mission to provide Airmen recreational and MWR materials would be seriously harmed or delayed. Midwest Tapes confirmed that Hoopla is proprietary. Midwest Tape LLC do not have any authorized resellers or distributors.

VI. Integrated Market Analysis and Efforts to Solicit Competition (RFO 6.104-1(a)(6), (8), and (10)):

Market research confirms that Midwest Tapes Hoopla is the only known source that can satisfy the government's requirements and is intended to provide the DAF Library Programs mission to provide Airmen/ Guardians recreational and MWR materials. The Government published a Sources Sought Notice on SAM.gov, Notice ID FA80522605222026 on 22 May 2026 with a response due date of 05 June 2026. The notice identified the minimum characteristics that a similar service would have to meet to fulfill the requirement and requested that any interested firm submit a capabilities package indicating their interest and capacity to fulfill the requirement. There only response was the incumbent submitted a capability statement and relayed their intent to compete to the Mission Partner. There is no expectation of receiving any offers from any other small business or from any other socioeconomic groups.

VII. Determination of Fair and Reasonable Cost (RFO 6.104-1(a)(7)):

The Contracting Officer is responsible for evaluating, determining, and documenting the anticipated contract cost/price is fair and reasonable in accordance with RFO Subpart 15.4, Contract Pricing.

VIII. Any Other Facts Supporting the Justification (RFO 6.104-1(a)(9)):

N/A

IX. Actions to Overcome Barriers to Competition (RFO 6.104-1(a)(11):

AFSVC/VCL will keep an open dialog with the users/patrons and evaluate statistics to determine the necessity to use this resource to supplement its collection of subscriptions. AFSVC/VCL will continue to survey the market for vendors to obtain competition in digital library media. The library uses publishers' advertisements, customer suggestions and new publication reviews in conducting its surveys.

The 772 ESS will continually canvass the market by posting sources sought notices to determine if there available sources to obtain competition.