Redacted_JA_Entellitrak.pdf

CUI/Source Selection Information See FAR 2.101 & 3.104

DEFENSE LOGISTICS AGENCY (DLA)

DLA CONTRACTING SERVICES OFFICE-PHILADELPHIA

700 ROBBINS AVENUE

PHILADELPHIA, PA 19111-5092

CUI

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. IDENTIFICATION OF THE AGENCY AND CONTRACTING ACTIVITY.

Requiring Activity:

Defense Logistics Agency (DLA) Information Operations, J6TE for J62FA 8725 John J. Kingman Rd.

Ft. Belvoir, VA 22060

Contracting Activity:

DLA Contracting Services Office Philadelphia Site 700 Robbins Ave Philadelphia, PA 19111

2. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED.

This justification and approval for other than full and open competition authorizes and approves the procurement of renewal brand name Entellitrak subscription software from Tyler Technologies of ETK for Equal Opportunity Employment (EEO), Reasonable Accommodation (RA), and Sexual Assault Prevention and Reporting (SAPR) subscription software in order to support DLA Information Operations (J6). The award of a fixed price contract is anticipated.

3. A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE

AND AN ESTIMATED DOLLAR AMOUNT.

DLA has a requirement to renew existing subscription software of brand name Tyler Technologies ETK for EEO, RA, and SAPR subscription software that will be utilized to support DLA Information Operations (J6). The brand name Entellitrak is peculiar to one manufacturer.

See the table below for a breakdown of the required subscription software:

ETK FOR EEO, RA AND SAPR SUBSCRIPTION SOFTWARE

10 CCU ETK RA Professional Edition Annual Support & Upgrade Subscription

10 CCU ETK RA Report Builder Annual Support & Upgrade Subscription

10 CCU ETK RA Help Module Annual Support & Upgrade Subscription

10 CCU ETK RA efile Annual Support & Upgrade Subscription

10 CCU ETK SAPR Professional Edition Annual Support & Upgrade Subscription

10 CCU ETK SAPR Report Builder Annual Support & Upgrade Subscription

10 CCU ETK SAPR Help Module Annual Support & Upgrade Subscription

100 CCU ETK RA Professional Edition 100 Concurrent Users Subscription

100 CCU ETK RA Report Builder 100 Concurrent Users Subscription

100 CCU ETK RA Help Module 100 Concurrent Users Subscription

100 CCU ETK RA efile 100 Concurrent Users Subscription

Brand name Entellitrak support for Tyler Technologies ETK for EEO, RA, and SAPR subscription software is currently being maintained under SP4701-22-C-0073.

This requirement will include a Base Year period of performance (PoP) of 7/15/2023 to 7/14/2024 and will include (2) 12-Month Option Periods. The total estimated dollar value of this requirement is inclusive of the Base Year plus (2) Option Periods. The Base Year is fully funded utilizing FY23 Funds.

4. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN FULL

AND OPEN COMPETITION:

The statutory authority permitting other than full and open competition is 10 U.S.C. 2304(c)(1), as implemented by FAR 6.302-

Entellitrak (ETK) subscription software is a brand name product of Tyler Technologies (formerly Micropact). No other firm can provide this brand name product due to the proprietary nature of the software. Use of this brand name description in the acquisition is essential to the

A brand name item peculiar to Tyler Technologies ETK is other products do not mee unnecessary operational risks. Tyler Technologies is the only provider of the required Entellitrak subscription software.

5.

QUALIFICATIONS OR THE NATURE OF ACQUISITION REQUIRES USE OF CITED

AUTHORITY:

This acquisition is restricted to one brand name or product, Tyler Technologies ETK subscription software in both peacetime and wartime to the military services as well as to several civilian agencies and foreign countries. Tyler Technologies ETK subscription software brand name item, whether available on one or more contracts, is an item particular to one manufacturer and m

Tyler Technologies Entellitrak considered to be essential in order for DLA and Information Operations (J6). No other item can meet the

DLA EEO follows the EEOC Management Directive 715, Section II, subsection E, "Use a complaint tracking and monitoring system that permits the agency to identify the location, status, and length of time elapsed at each stage of the agency's complaint resolution process, the issues and the bases of the

ETK FOR EEO, RA AND SAPR SUBSCRIPTION SOFTWARE

complaints, the aggrieved individuals/complainants, the involved management officials and other information necessary to analyze complaint activity and identify trends. DLA was recently informed that its current complaint tracking system would no longer be supported necessitating DLA to upgrade its current licensing structure.

In order to be compliant with DLAI 1440.01, the DLA Director of Equal Employment Opportunity (EEO) must ensure that RA requests are properly processed and managed, and that the DLA Disability Program Coordinators (DPCs) are tracking RA requests, maintaining associated records for the duration of an

-Reasonable Accommodation Management (RAM) to manage RA requests, but it has serious shortcomings, most importantly the ability to securely hold records, Personally Identifiable Information (PII), Protected Health Information (PHI) and run necessary reports. Tyler Technologies Entellitrak for RA has proven the capability to provide all of the processes required by DLA EEO office in order to comply with DoD mandates and DLAI 1440.01.

The DLA SAPR Program in Human Resources Directorate was established to achieve DLA's goal of a culture free of sexual assault through an environment of prevention; education and training; response capability; victim support; reporting procedures; and appropriate accountability that enhances the safety and wellbeing of all DLA employees and customers. DLAI 6495.02 SAPR Program mandates a requirement for the SAPR Program to collect and manage information for every report of sexual assault.

The DoD Defense Sexual Assault Incident Database (DSAID) system is used to centralize case-level sexual assault data involving members of the Armed Forces, however DLA is not a military service, therefore does not have use of DSAID. Additionally, since DSAID is used to collected information on service members, it is not used to manage federal civilian reports of sexual assault as needed and required by DLA.

6. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED

FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE:

Tyler Technologies is the only manufacturer that provides Entellitrak subscription software. The requirement will be issued as a Combined Synopsis/Solicitation Request for Proposal (RFP): SP4701- 23-R-0017 via the federal business opportunities section of the www.SAM.gov system. All authorized dealers will be afforded an opportunity to submit an offer.

7. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT WILL BE FAIR AND REASONABLE:

As the Contracting Officer, I hereby determine that pricing will be fair and reasonable based on pricing analysis in accordance with FAR 15.404-1. It is anticipated that the Government will use various price analysis techniques including, but not limited to: 1) comparison of proposed prices received in response to the solicitation (FAR 15.404-l(b)(2)(i)); 2) comparison with competitive published price lists (FAR 15.404-l(a)(2)(iv)); and 3) comparison of proposed prices within prices obtained through market research of the same or similar items (FAR l 5.404- l(b)(2)(vi)) in order to obtain a fair and reasonable price. The contracting officer will determine prices fair and reasonable prior to award using price history, IGCE, and published price lists (if available).

8. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE RESULTS:

Market research was performed via an information Sources Sought announcement being posted to www.SAM.gov in an effort to identify potential sources for the required support. This market research effort has confirmed that the OEM: Tyler Technologies is the only manufacturer that can provide Entellitrak subscription software. Consequently, the requirement will be issued as a Combined Synopsis/ Solicitation Request for Proposal (RFP) posted to the www.SAM.gov system. DLA has and continues to exercise competition as often as possible and is required to conduct ongoing reviews to keep abreast of new technology, both in industry and in the Government as a continuing effort within DLA. DLA always