Redacted_JA.pdf

CUI//SP-PROCURE//FEDCON

Control Number: Belvoir 2025-13

JUSTIFICATION REVIEW DOCUMENT

FAR Part 13 Justification and Approval

Simplified Procedures for Certain Commercial Items

Program/Equipment: Basic Horsemanship Course from 29 September – 19 December 2025.

Authority: Title 41 U.S.C. §1901(e)(2) as implemented in FAR 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

Amount: $636,075

Prepared by: MAJ Tavon Cooper Phone: 520-852-6577

Contracting Specialist Date:

E-mail: tavon.m.cooper.mil@army.mil

Contracting Officer: MAJ Paul Kilgore Phone: 520-852-4054

Contracting Officer Date:

E-mail: paul.m.kilgore.mil@army.mil

Technical: CPT Sam Fishbein Phone: 908-731-1744

Caisson Detachment XO Date:

E-mail: samuel.fishbein.mil@army.mil

Requirements: 1LT Marisol Lacour Phone: 805-558-4394

Caisson Detachment S4 Date:

E-mail: marisol.c.lacour.mil@army.mil

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

Small Business:

DeeAndra Heath Phone: 520-687-6345 Small Business Professional E-mail: deeandra.l.heath.civ@army.mil

Legal Counsel:

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Brenda Oswalt Phone: (520)669-7486 Contracts Attorney E-mail: brenda.m.oswalt.civ@army.mil

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Confidential

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FAR Part 13 Justification and Approval Simplified Procedures for Certain Commercial Items

1. Requiring Activity: The Old Guard Caisson Detachment

2. Contracting Activity: MICC Fort Belvoir

3. Description of Action: This action is a new FFP contract to provide Basic Horsemanship training to the Old Guard Caisson Detachment from 29 September – 19 December 2025. The value of the contract will be approximately $636,075, incrementally funded with FY25 and FY26 O&M funds. The awardee will be Clairvaux LLC, CAGE 0PKQ8, 40706 Farm Market Rd, Leesburg, VA 20176.

4. Description of Supplies/Services: Basic Horsemanship training for Caisson Detachment Soldiers from 29 September 2025 – 19 December 2025.

Period of Performance (POP) Estimated Value 29 September 2025 – 19 December 2025 $636,075 $636,075

5. Authority Cited: Title 41 U.S.C. §1901(e)(2) as implemented in FAR 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

6. Reason for Authority Cited: Only one responsible source and no other services will satisfy agency requirements. The Old Guard Caisson Detachment has a need for Basic Horsemanship Training. The training was planned to be provided under an optional task under Contract No. W91QV1-25-C-0012; and while the option is legally available, the approver determined that a new award would be made instead. There is only one source that can provide this service.

The next training is needed by 26 September and Clairvaux is the only source that can provide the services on the timeline needed. There are only a few contractors that have the facilities that meet the requirements for the training. Even assuming another source were interested in this training requirement, any other source would require a significant evaluation of facilities and personnel capabilities; and the time it would take for such an evaluation would extend beyond the need date. Since Clairvaux recently provided training, the Provisional Caisson Detachment already knows that they can provide the facilities and services required.

a. Background: Contract W91QV1-25-C-0012 was competed and awarded recently, on 18 April 2025. Among the requirements for basic horsemanship course are: the Contractor’s facility shall be equal to or greater than 14 acres; the facility shall include additional access to land supporting activities outside of an enclosed ring like trail riding or open space riding; the Contractor’s facility shall include one or more fenced outdoor

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Only one proposal was received in response to the combined synopsis and solicitation number W91QV1-25-R-0018, which was issued on March 19, 2025.

b. Alternatives: There are no alternatives available. The Old Guard is evaluating its future training requirements.

c. Impact if not approved: The Old Guard Caisson Detachment is at high risk of failing their congressionally mandated mission to conduct funerals in Arlington National Cemetery.

7. Efforts to Obtain Competition: The Contracting Officer published the notices required by FAR 5.201 for the April 2025 award, which included the current training period and will republish the notice for this requirement and any bids or proposals received shall be considered.

a. Effective competition: A competition was conducted in March 2025, but only one proposal was received. Given the short time since the last competition, there is no reason to believe that additional contractors would propose if this requirement were recompeted.

b. Subcontracting competition: N/A; contractor is a small business.

8. Actions to Increase Competition: The requiring activity continues to survey the market. This requirement may be recompeted in FY26.

9. Market Research: Small businesses responded to initial market research, however, did not provide a proposal when this exact training was offered for competition.

10. Interested Sources: While requests for Information identified interested sources;

only one proposal was received in response to the combined synopsis/solicitation posted on March 19, 2025.

11. Other Facts:

a. Procurement history. Contract W91QV1-25-C-0012 was awarded to Clairvaux LLC to provide Basic Horsemanship training from 5 May – 25 July 2025. The contract contained an additional 12-week period of performance which the contracting office was not permitted to exercise which created the current urgent situation.

Contract Number Contractor Procurement Method

Amount (est.) Period of Performance

W91QV1-25-C-0012 Clairvaux LLC Competitive $618,750 5 May – 25 July

$636,075 12 week optional task anytime between 26 July 2025 and May

b. Other facts. N/A

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12. Technical Certification: I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

CPT Sam Fishbein Detachment XO

13. Requirements Certification: I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

1LT Marisol Lacour Detachment S4

14. Fair and Reasonable Cost Determination: I hereby determine that the anticipated price/cost to the Government for this contract action will be fair and reasonable. This determination will be made using comparison to previous contracts.

MAJ Paul Kilgore Contracting Officer

15. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

MAJ Paul Kilgore Contracting Officer