REDACTED J and A Sole Source Bobcat Repairs Redacted.pdf

Justification and Approval (J&A) for Other Than Full and Open Competition

13 Sep 2017

NOTE: If a Justification and Approval was approved for the preceding acquisition, a copy of the approved J&A for the predecessor action must be included in the staff package for approval of the instant J&A. This applies to J&A staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor J&A will be used as a reference document by the approving official.

Is this a new or amended J&A Document? New Amended ( Prior to Award Only! )

Funding level for this acquisition: < $700K > $700K and < $13.5M > $13.5M and < $93M > $93M

Contracting Activity: 355 Contracting Squadron

Purchase Request / Local ID Number: F1P35A0148AW01

Program / Project (and PE, if applicable): Bobcat Repairs

Program Type (PEO or Other Contracting): Other Contracting

Authority: 6.302-1 – 10 USC 2304(c)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

Estimated Contract Cost (including options): J&A Type: Class Individual

COORDINATION (AFFARS 5306.304(a) )

Date

09 Jun 2020

Contracting Officer Amanda Fay Henderson

355 CONS/PKP

Signature

APPROVAL (AFFARS 5306.304(a) )

Date

09 Jun 2020

Contracting Officer Amanda Fay Henderson

355 CONS/PKP

Signature

HENDERSON.AMANDA.

1299484625

Digitally signed by

HENDERSON.AMANDA.1299484625

Date: 2020.06.09 16:24:22 -07'00'

HENDERSON.AMANDA.

1299484625

Digitally signed by

HENDERSON.AMANDA.1299484625

Date: 2020.06.09 16:24:33 -07'00'

I. Contracting Activity.

355th Contracting Squadron

II. Nature and/or description of the action being processed.

Sole Source Justification & Approval

III. Description of supplies/services required to meet agency needs.

The request Bobcat repair services. The contractor shall perform 1000 hr service, engine fuel injection repair, and engine fuel injection pump repair on Bobcat model 753, X00469. The work shall be performed at the vendors location within 30 days of vehicle tow to the vendor's location.

IV. Statutory authority permitting other than full and open competition.

FAR Subpart 6.302-1(a)(2), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

Vendors who wish to repair Bobcat vehicles/equipment must be licensed as an authorized service dealer by the parent company, Bobcat Company. This license provides the vendor the possession of proprietary diagnostic software and machine programing. These proprietary items allow for vendors to properly troubleshoot, diagnose and properly repair problems in their vehicles. As confirmed by the contractor and Bobcat Company, the only company within the state of Arizona that is an authorized dealer and has access to the proprietary software and programming is Bingham Equipment Company.

Several contractors were contacted to determine their capability in meeting all elements of the Performance Work Statement (PWS), however they all stated that they do not perform Bobcat repairs. The proprietary software and programming has discouraged vendors from performing Bobcat maintenance; vendors who wish to perform maintenance without the software and programming would have to coordinate with the authorized dealer for it's usage. This would be expensive and cumbersome for secondary vendors, and is likely the reason Market Research revealed only one capable vendor. Therefore, it was determined that with consideration of the market forces creating a lack of available vendors, there is a reasonable basis to conclude that the unique services available from a limited number of suppliers with unique capabilities is applicable under FAR 6.302-1.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

Market research efforts were utilized to identify as many potential sources as practicable capable of meeting the requirement.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

Proposed price will be determined fair and reasonable in accordance with applicable Federal Acquisition Regulation procedures.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

Market research for this requirement included a review of previous acquisition history and accessing known source lists that offer services of this nature.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

N/A

X. List of any sources that expressed, in writing, an interest in the acquisition.

Bingham Equipment Company expressed an interest in the acquisition.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

The goal of the 355th Contracting Squadron is to utilize the most efficient and affordable services in an effort to meet the customers' needs in a timely manner. The unit is always looking for additional vendors via the Internet, previous acquisition history research, and known sources.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.