Redacted Alfal Laval Use_of_Other_than_Full_and_Open_for_SATMar52026 Rev 1.pdf
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- Attached to
- Spindel Cartridge USNS ARTIC (T-AOE 8)
- Solicitation number
- N3220526Q7107
About this file
This is a Memorandum for the Record documenting a sole source justification for a simplified acquisition threshold purchase. The acquisition is for one Lube Oil Purifier Spindle Cartridge (part number 870735780) from Alfa Laval (CAGE 6K044), located at 3944 Holland Boulevard, Chesapeake, Virginia 23323, with an independent government estimate of $72,000.00 and a required delivery date of 20 July 2026. The item is intended for use in the Balance and Drive purifier bowl assembly and is designated as a C3 CASREP (Casualty Report), indicating mission-critical urgency due to the lube oil system's limited operational capability without the purifier and the risk of catastrophic damage to the reduction gear if not provided.
The contracting officer determined that only one responsible source is available based on three primary justifications: standardization per COMSCINST 4790.3 to maintain fleet configuration baseline across all T-AKE Class ships; restrictive proprietary rights held by the manufacturer; and urgency, as the requirement was identified on 4 March 2026 with a required delivery of 20 July 2026. The memorandum, dated 11 March 2026, documents compliance with FAR 12.102(a) and GSAR 538.7104-3 and -4 requirements for other than full and open competition under the simplified acquisition threshold. The procurement falls below the simplified acquisition threshold and does not exceed $250,000, allowing for single-source solicitation when justified. The requirement includes technical certification and contracting officer approval sections, with signature blocks for the requester, level higher approval, and contracting officer, though specific signatures are redacted in the document.
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| Solicitation - N3220526Q7107.pdf |
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Text version
Date: 11 Mar 2026
MEMORANDUM FOR THE RECORD
Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION UNDER THE SIMPLIFIED ACQUISITION THRESHOLD Ref:
(a) PID Number: N32205-26-SIMACQ-DSM-PM6-0139
1. BACKGROUND:
a. For purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, items particular to one manufacturer).
b. As required by FAR 12.102(a) or GSAR 538.7104-3 and -4, this memorandum documents the decision that only one source is or limited sources are available and the basis for the decision. The requirement does not exceed the simplified acquisition threshold.
2. DESCRIPTION OF PRODUCT OR SERVICE:
a. Description: Procure Lube Oil Purifier Spindle Cartridge QTY 1
b. Required delivery date or period of performance: 20 July 2026
c. Intended use: Balance and Drive purifier bowl assembly
d. Required Source or Brand Name: Alfa Laval ( Cage 6K044) 3944 Holland BLVD Chesapeake, Virginia 23323
e. Independent Government Estimate: $72,000.00
f. Critical Ship Equipment. Per COMSCINST 4490.1(series) and SMS Procedure 10.6-002ALL, the required product(s) X is/are is not/are not designated as critical ship equipment, the failure of which poses a hazard to the ship, the crew or the environment.
3. DETERMINATION (select A, B, or C):
X ONLY ONE RESPONSIBLE SOURCE: (If there is more than one distributor/authorized technical representative for an OEM part, then Part B, BRAND NAME SOLE SOURCE, is applicable, and Part A, ONLY ONE RESPONSIBLE SOURCE, is left blank.)
MSC Version 3.0 (dtd 6 Feb 2026) (1) X RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights, or secret processes in the product or service. Explain what rights are restricted, why the restrictive rights make the required item or service available from only one source, and why another company could not satisfy the Government’s need.
(2) EXCLUSIVE LICENSING AGREEMENTS: The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM. (Complete only a or b below)
(a) Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.
(b) Identify the distributor / authorized technical representative for the item or service. Provide evidence of the exclusive licensing agreement as an attachment to this document.
(3) X STANDARDIZATION: Per COMSCINST 4790.3, to maintain fleet configuration baseline, only the specified make/model of the equipment/parts will satisfy the Government’s needs for additional units or replacement items.
(a) Make and Model: SPINDLE CARTRIDGE (870735780)
(b) Other vessels with this Make / Model: All (T-AKE) Class ships.
(4) COMPATIBILITY: Product is direct replacement part(s) for existing equipment and must be compatible. Make and Model: N/A
(5) OTHER REASONS. Other reason not identified above. Provide details on mission impact if requirement is not solicited from only one source.
b. BRAND NAME. Item required must be a brand name product, or feature of a product,particular to one manufacturer.
(1) X STANDARDIZATION: Per COMSCINST 4790.3, to maintain fleet configuration baseline, only the specified make/model of the equipment/parts will satisfy the Government’s needs for additional units or replacement items.
(a) Make and Model: Lube Oil Purifier Spindle Cartridge QTY 1
(b) Other vessels with this Make / Model:
(2) COMPATIBILITY: Product is direct replacement part(s) for existing equipment and must be compatible. Make and Model:
c. X URGENCY (C3/C4 Casualty Report). As defined in Naval Warfare Publication 1-031, the supplies or services are of such urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits. Urgent requirements are supplies or services that will result in work stoppage, or are mission critical and the routine processing time would injure the Government. The determination that the procurement for the above is an urgent requirement is based on the following:
(1) Date on which the requirement was identified: 04 Mar 2026
(2) Required delivery date or period of performance: 20 Jul 2026
(3) Explanation of why delivery/commencement of services by the date mentioned above is required.
The lube oil purifier is a C3 CASREP. The ship's lube oil system can operated for a very limited time without it. Failure to provide could cause catastrophic damage to reduction gear.
(4) If appropriate, include any additional pertinent information.
(5) CASREP Number: 26-0012
4. CERTIFICATIONS AND APPROVALS:
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