Redacted 2NY0757 JOTFOC Extension White Plains NY.pdf

Justification for Other Than Full and Open Competition

U.S. General Services Administration

GSA Region 2

PBS Leasing Division

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

PROJECT NUMBER: 2NY0757

Agency Name:

1. NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED .

The General Services Administration currently leases 16,632 rentable square feet/13,860 ANSI/ABOA square feet for for office and related space, including forty (40) structured parking spaces presently under lease number: LNY23009, located at expiring on May 31, 2022.

Approval is requested to negotiate a lease extension with the incumbent Lessor, without full and open competition, for continued occupancy at this leased location. The procedures for pursuing a lease extension are detailed in GSAR 570.405: Lease Extensions.

2. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S

NEEDS (INCLUDING ESTIMATED VALUE).

The Government requires an extension of the current lease LNY23009 for three (3) years/one (1) year firm to allow the to continue their mission requirements without interruption, relocation, and tenant improvements (TI) costs, while a New/Replacing Competitive Procurement is underway, which requires more time to evaluate offers and award the replacing lease.

This requirement is for 16,632 rentable square feet (RSF)/13,860 ANSI/ABOA square feet to commence on June 1, 2022. The anticipated cost of this lease is per RSF (fully serviced) for an annual cost of and a total anticipated contract value of

The Delineated Area of Consideration is as follows:

North: I-287 (Cross Westchester Expressway) East: I-287 to Westchester Ave West to Bloomingdale Road (south) South: Bryant Ave (west) to Smith Ave (south) to Byron Ave (west) to Soundview Ave (NW) to West Post Road (south) to Quinby Ave (west) to Walworth Ave (north) to Walworth Crossing to Bronx River Parkway.

West: Bronx River Parkway

There is no vacant Federal Space available.

(b) (7)(B)

(b) (7)(B)

(b) (6)

(b) (7)(B)

(b) (4)

(b) (4) (b) (4)

3. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND

OPEN COMPETITION.

41 U.S.C. 3304(a)(1): Only one responsible source and no other supplies or services will satisfy agency requirements. This statutory authority is implemented through GSAR 570.405. In accordance with GSAR 570.405, use of the sole source authority is appropriate when the Government experiences a delay in acquiring replacement space. The Government encounters unexpected delays outside of its control in acquiring replacement space.

4. DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS

OR NATURE OF THE ACQUISITION REQUIRES THE USE OF THE AUTHORITY CITED .

It is in the best interest of the Government to remain at the current location, during the extension period. Award to other than the current Lessor would require relocation of the entire requirement and the to incur move and replication costs that would not be recovered through competition. Relocation Costs/Move Costs are estimated to be Additionally, this allows the Government to make use of existing tenant improvements, avoiding replication costs of There are no planned Tenant Improvements (TI) under the lease extension.

Due to the mission, this location provides forty (40) structured parking spaces included in the fully serviced rent per RSF. The building is located within walking distance to the Metro-North, White Plains railroad station; Bee Line mass transit buses; and reasonably priced restaurants and small service stores.

A cost-benefit analysis was completed following the procedures set forth in GSAR 570.402-6. The cost of relocating using the low-cost quote exceeds the cost of remaining at

The total savings to the Government is estimated to be

5. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM

AS MANY POTENTIAL SOURCES AS IS PRACTICABLE.

In accordance with GSAM 570.106(d) and 570.405, an advertisement is not required for extensions.

6. DEMONSTRATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT WILL BE FAIR AND REASONABLE.

Recent market surveys conducted by CoStar Market Research in the White Plains, NY showed the rental rate of per RSF (fully serviced) within the delineated area range of to per RSF (fully serviced).

Therefore, the anticipated rental rate for this succeeding lease of per RSF is within the current market range for this submarket and is deemed fair and reasonable by the GSA Lease Contracting Officer.

7. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND THE RESULTS.

(b) (7)(B)

(b) (4)

(b) (4)

(b) (4)

(b) (7)(B)

(b) (6)

(b) (7)(B) (b) (7)(B)

(b) (4)

(b) (4) (b) (4) (b) (4)

(b) (4)

On March 30, 2022, market research was conducted using CoStar Market Research. The market research showed the rental rate of RSF (fully serviced) within the market area ranges from to RSF (fully serviced).

8. OTHER FACTS SUPPORTING USE OF OTHER THAN FULL AND OPEN COMPETITION.

Remaining at the current location pursuant to a three (3) year/one year firm extension avoids a holdover and allows the Government to continue operations without disruption.

9. LIST OF SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN THE

ACQUISITION.

N/A

10. STATEMENT OF ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT

ACQUISITION.

In advance of an existing lease contract’s expiration, considerations will be given to allow for sufficient time to conduct a full and open procurement.

Additionally, consideration will be given to the customer agency’s mission and security requirements, if applicable, to include limiting any agency space requirements that may be deemed unduly restrictive. The Government will remain conscious of the effort to continuously encourage competition where practicable.

11. CONTRACTING OFFICER CERTIFICATION.

By signature on this Justification for Other than Full and Open Competition, the GSA Lease Contracting Officer certifies that the award of a lease extension of three (3) years/one (1) year firm for Lease LNY23009 is in the Government’s best interest and that this Justification is accurate and complete to the best of the GSA Lease Contracting Officer’s knowledge and belief.

_________________________________________ Date_____________________

Lease Contracting Officer (2PRM)

12. PREPARER’S TECHNICAL CERTIFICATION.

I certify that the supporting data used to form the basis of this Justification is complete and accurate to the best of my knowledge and belief.

__________________________________________ Date_____________________

Leasing Specialist (2PRM)

13. CONCURRED BY:

(b) (4)

(b) (4) (b) (4)

(b) (7)(B)

________________________________________ Date______________________

14. REVIEWED FOR LEGAL SUFFICIENCY BY:

________________________________________ Date______________________