Recycling_Waste_Containers_and_Sorting_Stations.pdf
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- Attached to
- Recycling Waste Containers and Sorting Stations
- Solicitation number
- 2000018477
- Issued by
- Minnesota
About this file
This is a Request for Proposal (RFP) issued by the Minnesota Department of Administration for recycling waste containers and sorting stations to support state agency recycling services and advance the Office of Sustainability initiatives. The solicitation seeks proposals for existing product lines and alternative products that meet Office of Sustainability specifications to help the state achieve a 75% combined recycling and composting rate by 2030, with products intended for use by state agencies and Cooperative Purchasing Venture members. The RFP includes three line items: waste recycling waste containers and sorting stations, waste recycling container replacement parts and accessories, and services. Responses must be submitted electronically through the SWIFT Supplier Portal no later than December 1, 2026, at 3:00 PM Central Time. The question and answer period closes on November 18, 2026, at 3:00 PM Central Time. The contract term is anticipated to run from April 1, 2027, through March 31, 2028, with the option to extend up to an additional 48 months in increments determined by the state. Contact for inquiries is Kara Ramm at kara.ramm@state.mn.us or 651-201-3142.
The estimated total contract value for one year is $500,000.00 to $600,000.00; however, this figure is not construed as a minimum or maximum obligation. All quantities shown in the solicitation are estimated only and do not impose any obligation on the state. Responders must submit all required documentation, including declarations, exceptions to standard terms and conditions, cost details, responder forms addressing workforce and equal pay declarations, additional information, a requirement checklist, an Authorized OEM or Distributor Certificate, sample invoices and quotes, and a price schedule. The solicitation inquires whether respondents are Minnesota-based small businesses meeting Office of Equity in Procurement size standards and whether they are majority-owned and operated by minorities, women, persons with disabilities, veterans, service-disabled veterans, or located in economically disadvantaged counties; however, no specific set-asides are designated in this RFP.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| W-212(5)_RFP_Documents_Final.pdf | ||
| W-212_Exhibit_D_Price_Schedule_Final.xlsx | XLSX spreadsheet | |
| W-212(5)_RFP_Sample_Contract_and_Exhibits_Final.pdf | ||
| W-212(5)_rfp_attachments_Final.pdf |
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Text version
Event Description ***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted.
PURPOSE:
The Department of Administration is requesting proposals for recycling waste containers and sorting stations to support existing organizational recycling services and promote Office of Sustainability initiatives for the State of Minnesota. Long term goals of properly utilizing this contract would be assisting the State to reach a combined rate of 75 % recycling and composting of solid waste by 2030.
This proposal is seeking to address the business requirements of State agencies and Cooperative Purchasing Venture (CPV) members. The products requested within this solicitation would be for existing product lines and for additional alternative products that meet the Office of Sustainability specifications, to meet sustainability goals, promote new usage, and increase product line options to protect against market fluctuations.
CONTRACT VALUE: The estimated total dollar value of the contract for one year is $500,000.00 to $600,000.00.
However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum.
CONTRACT PERIOD: The term of this contract is anticipated to be from April 1, 2027, through March 31, 2028, with the option to extend up to an additional 48 months in increments determined by the State.
QUESTION AND ANSWER PERIOD:
Questions should be emailed to kara.ramm@state.mn.us by 3:00 PM Central Time, November 18, 2026.
For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1.
Responders need to submit all requested documentation, including, but not limited to, the following documents:
1. Attachment A: Responder Declarations
2. Attachment B: Exceptions to State's Standard Terms and Conditions
3. Attachment C: Cost Detail
4. Attachment D: Responder Forms
a. Workforce and Equal Pay Declaration page
5. Attachment E: Additional Information
6. Attachment F: Responder Requirement Checklist
7. Attachment H: Authorized OEM or Distributor Certificate
7. Exhibit D, Supplement 1: Sample Invoice and Sample Quote
8. Exhibit D Price Schedule
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018477 Sell RFx 1 Event Round Version 1 1 Event Name Recycling Waste Containers and Sorting Stations Start Time Finish Time
11/04/2026 15:00:00 CST 12/01/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018477 Sell RFx 2 Event Round Version 1 1 Event Name Recycling Waste Containers and Sorting Stations Start Time Finish Time
11/04/2026 15:00:00 CST 12/01/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No
Description: Waste Recycling Waste Containers and Sort Stations
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
No Bid:
Line: 2 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No
Description: Waste Recycling Container Replacement Parts and Accessories
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018477 Sell RFx 3 Event Round Version 1 1 Event Name Recycling Waste Containers and Sorting Stations Start Time Finish Time
11/04/2026 15:00:00 CST 12/01/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
No Bid:
Line: 3 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No
Description: Services
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018477 Sell RFx 4 Event Round Version 1 1 Event Name Recycling Waste Containers and Sorting Stations Start Time Finish Time
11/04/2026 15:00:00 CST 12/01/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018477 Sell RFx 5 Event Round Version 1 1 Event Name Recycling Waste Containers and Sorting Stations Start Time Finish Time
11/04/2026 15:00:00 CST 12/01/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Waste Recycling Waste Containers and Sort Stations
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 10/12/2026 Freight Terms:
Ship Via:
Line: 2 Item ID: Line Qty: 1 UOM: EACH Description: Waste Recycling Container Replacement Parts and Accessories
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 10/12/2026 Freight Terms:
Ship Via:
Line: 3 Item ID: Line Qty: 1 UOM: EACH Description: Services
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018477 Sell RFx 6 Event Round Version 1 1 Event Name Recycling Waste Containers and Sorting Stations Start Time Finish Time
11/04/2026 15:00:00 CST 12/01/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 10/12/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018477 Sell RFx 7 Event Round Version 1 1 Event Name Recycling Waste Containers and Sorting Stations Start Time Finish Time
11/04/2026 15:00:00 CST 12/01/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018477 Sell RFx 8 Event Round Version 1 1 Event Name Recycling Waste Containers and Sorting Stations Start Time Finish Time
11/04/2026 15:00:00 CST 12/01/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
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