Board of Commissioners

P.O. Box 67 Howard Sanders

Lexington, Georgia 30648 David Clark JAY PAUL, CHAIRMAN Phone 706-743-5270 Will Brown AMY P. FORRESTER, CLERK www.oglethorpecountyga.gov Andy Saxon JASON LEWIS, ADMINISTRATOR Tracy Norman

INVITATION TO BID NO. 2026-REC-IRR-01

Recreation Department Irrigation System Expansion

Bid Packet and County Administrator Administration Guide

Project Site: Oglethorpe County Recreation Department, 34 Lakeshore Drive, Crawford, Georgia

Issue / Posting Date: October 5, 2026

Bid Due: Monday, November 2, 2026, 12:00 noon Eastern Time

Public Opening: Monday, November 2, 2026, 2:00 PM Eastern Time

Bid Delivery and Opening Location: Oglethorpe County Board of Commissioners Public Meeting Room, Lower Level, 105 Union Point Road, Lexington, Georgia 30648

Technical Questions / Walkthrough Appointments: Michael White, Recreation Department Director, mwhite@oglethorpecountyga.gov

Internal note: This packet is structured for a voluntary sealed-bid process. The County’s final administrative estimate is below the $250,000 mandatory public-works bond threshold. No bid security, performance bond, or payment bond is required.

JAY PAUL, CHAIRMAN Phone 706-743-5270 Will Brown AMY P. FORRESTER, CLERK www.oglethorpecountyga.gov Andy Saxon JASON LEWIS, ADMINISTRATOR Tracy Norman

Public Invitation to Bid Oglethorpe County, Georgia (“County”), will receive sealed bids from qualified contractors for a turnkey expansion of the irrigation system at the Oglethorpe County Recreation Department, 34 Lakeshore Drive, Crawford, Georgia.

The work generally includes all labor, materials, equipment, supervision, delivery, permits, installation, utility coordination, trenching, piping, irrigation components, electrical/control work, testing, restoration, cleanup, and incidentals required for complete irrigation improvements for softball, utility, baseball, and mainline areas. The work includes contractor evaluation of the existing pump and furnishing and installation of a compatible pump-house tank and pressure-switch/control assembly.

A mandatory pre-bid walkthrough will occur by appointment between October 13 and October 15, 2026. Attendance by an authorized bidder representative is required for bid eligibility. To schedule an appointment or submit written technical questions, contact Michael White, Recreation Department Director, at mwhite@oglethorpecountyga.gov.

Sealed bids must be received no later than 12:00 noon, Eastern Time, Monday, November 2, 2026, at the Oglethorpe County Board of Commissioners Public Meeting Room, Lower Level, 105 Union Point Road, Lexington, Georgia 30648. Bids will be publicly opened and read aloud at 2:00 PM, Eastern Time, Monday, November 2, 2026, in the same room.

Bid documents will be available beginning October 5, 2026. Questions must be submitted in writing by October 23, 2026, at 5:00 PM Eastern Time. Only written addenda issued by the County modify the bid documents.

The successful bidder must provide required insurance certificates and endorsements, E-Verify documentation, licenses, and other contract documents before execution of the Construction Agreement and issuance of Notice to Proceed. No bid bond, performance bond, or payment bond is required.

The County reserves the right to reject any or all bids, waive immaterial irregularities, reject nonresponsive bids, determine bidder responsibility, and award or decline to award a contract as the County determines to be in its best interest, subject to applicable law, available funding, and approval by the Oglethorpe County Board of Commissioners.

Oglethorpe County, Georgia By: Jason Lewis, County Administrator Date: ____________________

JAY PAUL, CHAIRMAN Phone 706-743-5270 Will Brown AMY P. FORRESTER, CLERK www.oglethorpecountyga.gov Andy Saxon JASON LEWIS, ADMINISTRATOR Tracy Norman

Instructions to Bidders

1. Procurement and award. The County seeks one fixed-price contract. The County intends to award, if it awards, to the lowest responsive and responsible bidder, subject to Board approval and ITB conditions.

2. Mandatory walkthrough. An authorized representative must attend a County-led walkthrough by appointment between October 13 and October 15, 2026. A bidder without documented attendance is nonresponsive.

3. Questions and addenda. Submit written questions to Michael White at mwhite@oglethorpecountyga.gov with subject “Question – ITB No. 2026-REC-IRR-01.”

Questions are due October 23, 2026, 5:00 PM ET. Only written County addenda modify this

ITB.

4. Bid delivery. Submit one original signed bid in a sealed opaque envelope marked: “SEALED BID – ITB No. 2026-REC-IRR-01 — Recreation Department Irrigation System Expansion — DO NOT OPEN UNTIL 2:00 PM ET, NOVEMBER 2, 2026.” Deliver it to the Board of Commissioners Public Meeting Room, Lower Level, 105 Union Point Road, Lexington, Georgia 30648.

5. Bid validity. Bids remain valid for 60 calendar days after opening.

6. Required bid contents. Signed Bid Proposal Form; Walkthrough Attendance Certification;

addenda acknowledgment; notarized Contractor E-Verify Affidavit; applicable license information; three relevant references; superintendent/contact; known subcontractors; insurance evidence; non-collusion certification; and addendum-required items.

7. No bonds required. The final administrative estimate is below the confirmed $250,000 mandatory threshold.

8. Insurance. Before Notice to Proceed, successful bidder shall provide CGL of at least $1,000,000 each occurrence and $2,000,000 aggregate; auto liability of $1,000,000 CSL;

Georgia statutory workers’ compensation; and employer’s liability of $100,000/$500,000/$100,000. County shall be additional insured for ongoing and completed operations to extent available and lawful.

9. Award and Board approval. The Board may consider award at its November 2, 2026 meeting.

The County is not obligated to award at that meeting or any particular time. Award is contingent

JAY PAUL, CHAIRMAN Phone 706-743-5270 Will Brown AMY P. FORRESTER, CLERK www.oglethorpecountyga.gov Andy Saxon JASON LEWIS, ADMINISTRATOR Tracy Norman on County Administrator verification, written agreement, insurance, E-Verify, licenses, preconstruction documents, available appropriations, and Board approval.

JAY PAUL, CHAIRMAN Phone 706-743-5270 Will Brown AMY P. FORRESTER, CLERK www.oglethorpecountyga.gov Andy Saxon JASON LEWIS, ADMINISTRATOR Tracy Norman

Scope of Work and Technical Requirements

1. Turnkey work. Furnish complete irrigation-system expansion at 34 Lakeshore Drive, including all labor, supervision, materials, equipment, permitting, utility coordination, trenching, installation, testing, programming, commissioning, restoration, cleanup, warranty, and closeout.

2. Existing conditions. Bidders shall inspect conditions including pump capacity, electrical supply, controls, utilities, existing irrigation, access, drainage, and conflicts. Contractor shall contact Georgia 811 before excavation.

3. Pump-house work. Contractor shall evaluate the existing system and furnish a complete compatible tank and pressure-switch/control installation, including tank sizing, controls, gauge, isolation/check valves, piping, supports, electrical/control components, protection, testing, and demonstration. Submit product data, sizing basis, wiring diagram, settings, and layout before installation.

4. Approved equals. Named products establish minimum standards. Proposed equals must be requested by the question deadline and approved by written addendum before opening.

5. Restoration. All trenches or disturbed areas in athletic playing surfaces shall be restored with compatible new sod. All trenches or disturbed turf outside playing surfaces shall be restored with compatible seed and straw.

6. Testing and acceptance. Demonstrate leak-free piping, working controls, adjusted coverage, operating pump-house controls, and complete restoration. Submit record drawings, manuals, warranties, programming information, and test records.

7. Time and warranty. Complete within 30 calendar days after Notice to Proceed. Provide minimum one-year warranty after final acceptance.

JAY PAUL, CHAIRMAN Phone 706-743-5270 Will Brown AMY P. FORRESTER, CLERK www.oglethorpecountyga.gov Andy Saxon JASON LEWIS, ADMINISTRATOR Tracy Norman

Attachment A — Softball Field Materials Minimum material requirements; contractor remains responsible for all incidental work required for complete, operating systems.

Description Quantity 3-inch Schedule 40 belled-end PVC pipe 200 LF 3-inch × 2-inch PVC tee, slip × slip × slip 3 3-inch PVC tee, slip × slip × slip 2 3-inch × 1-inch bushing, spigot × slip 1 Rain Bird 5RC or approved equal; quick coupling valve

12-inch turf swing joint 1 10-inch round valve box 1 Rain Bird 55K-1 quick-coupling valve key 1 Rain Bird SH1 hose swivel 1 2-inch × ¾-inch PVC female-thread tee 12 1½-inch × ¾-inch PVC female-thread tee 6 1-inch PVC female-thread tee 6 1-inch PVC 90-degree elbow, slip × threaded 4 1½-inch × 1-inch bushing, slip × slip 3 2-inch × 1½-inch bushing, slip × slip 3 Rain Bird 200PGA or approved equal, 2-inch electric valve

2-inch PVC male adapter 6 Standard meter box 3 2-inch PVC ball valve 3 EZ Long Range Decoder or approved equal 3 2-inch Class 200 PVC pipe 400 LF 1½-inch Class 200 PVC pipe 400 LF 1-inch Class 200 PVC pipe 500 LF PVC solvent cement 2 quarts PVC primer 1 quart Rain Bird I-20 stainless or approved equal rotor

¾-inch male-thread × spiral-barb elbow 38 ½-inch swing-flex pipe 100-foot roll

JAY PAUL, CHAIRMAN Phone 706-743-5270 Will Brown AMY P. FORRESTER, CLERK www.oglethorpecountyga.gov Andy Saxon JASON LEWIS, ADMINISTRATOR Tracy Norman

Attachment B — Utility Field Materials Minimum material requirements; contractor remains responsible for all incidental work required for complete, operating systems.

Description Quantity Rain Bird 200PGA or approved equal, 2-inch electric valve

2-inch PVC male adapter 12 2-inch PVC ball valve 6 Rain Bird Falcon full/part-circle rotor or approved equal

12-inch turf swing joint 24 3-inch Schedule 40 belled-end PVC pipe 300 LF 3-inch × 2-inch PVC tee, slip × slip × slip 6 3-inch PVC tee, slip × slip × slip 2 Rain Bird 5RC quick coupling valve 1 10-inch round valve box 1 Standard meter box 6 2-inch Class 200 PVC pipe 1,000 LF 1½-inch Class 200 PVC pipe 400 LF 1-inch Class 200 PVC pipe 400 LF 2-inch × 1-inch PVC female-thread tee 12 1½-inch × 1-inch PVC female-thread tee 6 1-inch PVC 90-degree elbow, slip × threaded 7 PVC solvent cement 2 quarts EZ Long Range Decoder or approved equal 6 14/2 jacketed irrigation control wire 500 LF DBR/Y-600 direct-burial wire connectors 5 two-packs

JAY PAUL, CHAIRMAN Phone 706-743-5270 Will Brown AMY P. FORRESTER, CLERK www.oglethorpecountyga.gov Andy Saxon JASON LEWIS, ADMINISTRATOR Tracy Norman

Attachment C — Baseball Field and Mainline Materials Minimum material requirements; contractor remains responsible for all incidental work required for complete, operating systems.

Description Quantity 3-inch Schedule 40 belled-end PVC pipe 2,100 LF Rain Bird 200PGA or approved equal, 2-inch electric valve

Rain Bird 100PGA or approved equal, 1-inch electric valve

2-inch PVC ball valve 7 1-inch PVC ball valve 1 Standard meter box 8 3-inch brass gate valve 1 3-inch PVC male adapter 2 2-inch PVC male adapter 14 1-inch PVC male adapter 4 10-inch round valve box 1 Rain Bird 5RC quick coupling valve 1 12-inch turf swing joint 1 Rain Bird Falcon stainless part-circle rotor or approved equal

12-inch turf swing joint 28 2-inch Class 200 PVC pipe 1,200 LF 1½-inch Class 200 PVC pipe 500 LF 1-inch Class 200 PVC pipe 500 LF Rain Bird I-20 stainless or approved equal rotor

½-inch swing-flex pipe 100-foot roll ¾-inch male-thread × spiral-barb elbow 20 PVC solvent cement 3 quarts PVC primer 1 quart DBR/Y-600 direct-burial wire connectors 10 two-packs 2-inch × 1½-inch bushing, slip × slip 8 2-inch × 1-inch PVC female-thread tee 14 1½-inch × 1-inch PVC female-thread tee 7 1-inch PVC 90-degree elbow, slip × threaded 8 1-inch × ¾-inch PVC female-thread tee 10 3-inch × 2-inch PVC tee, slip × slip × slip 7 3-inch PVC tee, slip × slip × slip 3

JAY PAUL, CHAIRMAN Phone 706-743-5270 Will Brown AMY P. FORRESTER, CLERK www.oglethorpecountyga.gov Andy Saxon JASON LEWIS, ADMINISTRATOR Tracy Norman

3-inch × 1-inch bushing, spigot × slip 3 Hunter ICC2 8-station base or approved equal 1 Hunter wireless valve output module or approved equal

Hunter single-station wireless valve link or approved equal

Rain Bird DC latching solenoid or approved equal

Hunter wireless solar repeater or approved equal

JAY PAUL, CHAIRMAN Phone 706-743-5270 Will Brown AMY P. FORRESTER, CLERK www.oglethorpecountyga.gov Andy Saxon JASON LEWIS, ADMINISTRATOR Tracy Norman

Bid Proposal Form Bidder legal name: ________________________________________________

Physical address: __________________________________________________

Mailing address: ___________________________________________________

Telephone: ________________________ Email: ________________________

Georgia contractor license type/number, if applicable: __________________

Federal tax identification number: ____________________________________

Having examined ITB No. 2026-REC-IRR-01, addenda, site conditions, and project requirements, the undersigned proposes a fixed Total Base Bid of:

Written amount: ___________________________________________________

Informational breakdown only: Softball $__________; Utility $__________; Baseball/Mainline $__________; Pump House $__________; Restoration $__________; Other $__________.

Addenda acknowledged (No./Date): ___________________________________

Authorized signature: __________________________ Printed name/title:

__________________________ Date: ____________

JAY PAUL, CHAIRMAN Phone 706-743-5270 Will Brown AMY P. FORRESTER, CLERK www.oglethorpecountyga.gov Andy Saxon JASON LEWIS, ADMINISTRATOR Tracy Norman

Mandatory Walkthrough Certification and Sign-In Bidder: __________________________ Authorized attendee: __________________________ Title: __________________ Walkthrough date: __________________

Bidder certifies that its authorized representative attended the mandatory walkthrough between October 13 and October 15, 2026.

Bidder authorized signature: __________________________ Printed name/title:

__________________________ Date: ____________

Bidder Representative / title Date/time County staff initials Email / phone

JAY PAUL, CHAIRMAN Phone 706-743-5270 Will Brown AMY P. FORRESTER, CLERK www.oglethorpecountyga.gov Andy Saxon JASON LEWIS, ADMINISTRATOR Tracy Norman

Contractor E-Verify Affidavit By executing this affidavit, the undersigned contractor verifies compliance with O.C.G.A. § 13- 10-91 and affirms that it has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or lawful successor program, as required by applicable law.

E-Verify user identification number: ___________________ Date of authorization: __________

Contractor legal name: __________________________________________

By: __________________________________ Printed name/title: ________________________ Date: ____________

State of __________________ County of __________________ Sworn to and subscribed before me this ____ day of ____________, 2026.

Notary Public: __________________________ My commission expires: __________________

[SEAL]

JAY PAUL, CHAIRMAN Phone 706-743-5270 Will Brown AMY P. FORRESTER, CLERK www.oglethorpecountyga.gov Andy Saxon JASON LEWIS, ADMINISTRATOR Tracy Norman

Construction Agreement and General Conditions

1. This Construction Agreement is between Oglethorpe County, Georgia (“County”) and ______________________________ (“Contractor”) for ITB No. 2026-REC-IRR-01.

2. Contract sum: $__________________, subject only to authorized written change orders.

3. Contractor shall furnish complete turnkey work and achieve final completion within 30 calendar days after Notice to Proceed.

4. Before Notice to Proceed, Contractor shall provide executed Agreement, required insurance/endorsements, E-Verify documentation, licensing evidence, and other required documents. No bonds are required.

5. Contractor may submit itemized payment applications no more frequently than monthly. County may withhold payment for defective/incomplete work, missing documentation, deficient restoration, unresolved claims, or failure to maintain insurance.

6. No scope, price, time, or material change is valid unless in a written County-approved change order.

7. Contractor warrants all work, materials, equipment, and workmanship for at least one year after final acceptance.

8. Contractor is responsible for safety, utility coordination, protection of property, and required restoration. Playing surfaces disturbed by trenching shall be sodded; turf outside playing surfaces shall be seeded and strawed.

9. Upon default, County may provide notice and cure opportunity and may terminate, withhold payment, complete work by other means, and pursue lawful remedies. County may terminate for convenience, paying only for accepted work and approved noncancelable commitments.

10. To fullest extent allowed by Georgia law, Contractor shall indemnify, defend, and hold harmless County from claims arising from Contractor’s negligent acts, omissions, breach, or performance, except to extent caused by County’s sole negligence or willful misconduct.

11. Georgia law governs; venue lies in a court of competent jurisdiction serving Oglethorpe County unless law requires otherwise. Amendments must be written and signed.

Oglethorpe County, Georgia — By: Jason Lewis, County Administrator: __________________________ Date: ____________

Contractor — Legal name: __________________________ By: __________________________ Name/title: __________________________ Date: ____________

JAY PAUL, CHAIRMAN Phone 706-743-5270 Will Brown AMY P. FORRESTER, CLERK www.oglethorpecountyga.gov Andy Saxon JASON LEWIS, ADMINISTRATOR Tracy Norman

Public Bid Opening Script and Forms Opening statement: “The bids received today are being opened publicly for record purposes.

Opening and reading of bids do not constitute award or acceptance. Oglethorpe County will review all bids for responsiveness and bidder responsibility. Any recommendation and award remain subject to the discretion of the Oglethorpe County Board of Commissioners, compliance with the Invitation to Bid, availability of funds, and execution of a written agreement.”

Bid Tabulation Bidder Timely Walkthrough E-Verify affidavit Base bid Addenda Notes

Bid Review Checklist Review item Yes No Notes Bid received before deadline Signed bid form Mandatory walkthrough verified Addenda acknowledged Notarized E-Verify affidavit License information verified Insurance evidence acceptable References/capacity acceptable No material exceptions Arithmetic checked Recommended action

Board Agenda Description Consider award of ITB No. 2026-REC-IRR-01, Recreation Department Irrigation System Expansion, contingent upon County Administrator verification of all ITB requirements, execution of a written agreement, receipt of required insurance and E-Verify documents, and availability of appropriated funds.