Reconstruction of Scioto Chapel Rd (TR 114).pdf

Contract No.: BUC TWP 1-2026 Project No.: BUC-TR114-Road Reconstruction

CONTRACT DOCUMENTS FOR THE

RECONSTRUCTION OF

Scioto Chapel Rd. (TR 114)

BUCYRUS TOWNSHIP

CRAWFORD COUNTY, OHIO

Prepared by the Crawford County Department of Engineering

815 Whetstone Street Bucyrus, Ohio 44820

Bid Opening – May 26, 2026

(Exact prequalification name and address must appear below)

Submitted By

Street

City

State ................................................................ Zip Code

Telephone .............................................Fax……

Federal Tax I.D. No

BUC-TR114-Road Reconstruction

INDEX

TITLE PAGE

INDEX

NOTICE TO CONTRACTORS

NOTICE TO BIDDERS

UNIT PRICE CONTRACT

CRAWFORD COUNTY CONTRACT SPECIFICATIONS

OPWC PROPOSAL NOTES …

NON-COLLUSION AFFIDAVIT

AGREEMENT

AFFIDAVIT OF CONTRACTOR OR SUBCONTRACTOR PREVAILING WAGES

CERTIFICATION OF CONTRACTOR COMPLIANCE USDOT ALCOHOL & DRUG

PROGRAM (49 CFR 382) AND GOVERNOR’S EXECUTIVE ORDER (2002-13T) OHIO

BUREAU OF WORKER’S COMPENSATION’S DRUG FREE WORKPLACE PROGRAM

NOTICE TO CONTRACTORS

Sealed bidding proposals may be mailed to the Bucyrus Township Trustees at 2080 Mt. Zion Road, Bucyrus, Ohio 44820 or will be received at 1594 Mt Zion Road, Bucyrus, Ohio, 44820, at 5:30 P.M. local time, Tuesday, May 26, 2026, at which time and place said proposals will be publicly opened and read for the road reconstruction and resurfacing of Scioto Chapel Road in Bucyrus Township, Crawford County, Ohio, totaling approximately 1.71 miles.

The work for which proposals are invited will consist of Pavement Planning, Item 254 (4” depth); Asphalt Concrete Base, Item 301; Asphalt Concrete, Item 441; Tack Coat, Item 407; and Linear Grading, Item 209, as per specifications of Contract No. BUC TWP 1-2026.

Partial funding is being provided by an Issue 2 grant through the Ohio Public Works Commission (OPWC).

Contractor will be paid directly from OPWC for that portion of the project funded via the grant.

Date set for completion: October 16, 2026

Plans, specifications, and proposal forms are on file in the Office of the Crawford County Engineer and are available for inspection. Contract documents may be obtained at said office M-F 8:00 A.M. – 4:30 P.M. or online anytime under the “Bid Documents” section of the Engineer’s Office website (www.crawfordcountyengineer.com).

All proposals shall be accompanied by a certified check, cashier’s check, or letter of credit equal to ten percent of the bid or a bond for the full amount of the bid, payable to the Bucyrus Township Trustees in accordance with Section 153.54 of the Ohio Revised Code.

Prevailing wage rates for this project have been predetermined as required by law and are set forth in the Ohio Department of Commerce’s website. The right is reserved to reject any or all proposals, to waive informalities, or to accept any proposal that is deemed most favorable to Bucyrus Township Trustees.

By order of the Board of Trustees of Bucyrus Township, Crawford County, Ohio.

Bucyrus Township Trustees Charles Grau JD Hord Craig Miller

Advertise: May 6th & May 13th, 2026 http://www.crawfordcountyengineer.com/

NOTICE TO BIDDERS

Contract Award Please be aware this contract cannot be awarded until the Trustees sign an agreement with OPWC, after FY27 funds are released.

This will take place July 1st 2026. Construction may begin after contract is awarded. An intent to award resolution can be provided if needed for suppliers and bonding company.

Prequalification Bidders must furnish a certificate of qualification, which shall be obtained from the Ohio Department of Transportation.

Specifications The Construction and Material Specifications of the State of Ohio, Department of Transportation, (ODOT) dated January 1, 2023, and the specifications of the Bucyrus Township Trustees shall govern this project. The following revisions to the ODOT specification regard to definitions are applicable.

101.03 Department shall mean the Bucyrus Township Trustees.

101.03 Director shall mean the Bucyrus Township Trustees or his duly authorized representative.

101.03 Engineer shall mean the Bucyrus Township Trustees or his duly authorized representative.

101.03 Laboratory shall mean the person or company designated by the Bucyrus Township Trustees to make tests of material and supplies.

101.03 The State shall mean Bucyrus Township acting through its duly authorized representative.

Safety

Section 107.01 of the Specifications requires, among other things, compliance with Chapter 4121:1-3 of the Ohio Administrative Code entitled “Specific Safety Requirements of the Industrial Commission of Ohio relating to Construction”, effective November 1, 1979, and with the “Federal Occupational Safety and Health Act of 1970 and Code of Federal Regulations, Title 29, Chapter XVII, Part 1926.”

Environmental Pollution

The bidder’s special attention is called to the fact that Section 107.01 of the Specifications includes but is not limited to the rules and regulations of the Ohio Environmental Protection Agency located at 1800 Watermark Dr., Columbus, Ohio 43266-0149, Telephone 1-800-686-2330.

Wage Rates

The prevailing rates of wages for public improvements, which are not federally funded, are available through the Ohio Department of Commerce’s web site. To view the wage rates, visit “com.ohio.gov/dico”. Under the “Find Forms & Publications” section located in the middle of the page, select the “Wage & Hour” category, then select the “Prevailing Wage” option, then select the “View Wage Rates” option. Click the “Get Documents” button to proceed. Prevailing wages shall be checked prior to bidding and again when the contract is awarded. If the award is made more than 90 days after the original prevailing wage is determined, contractor shall pay the prevailing wages at time the contract is executed. Refer to Section 4115 of the Ohio Revised Code for additional requirements.

Equal Employment Opportunity

The Contractor or any of his subcontractors shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, national origin, handicap, age, Vietnam-era veteran status, or disability as that term is defined in the Americans with Disabilities Act. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training including apprenticeship.

Unresolved Findings for Recovery

No contract will be awarded to any person or company whom a finding for recovery has been issued by the Ohio Auditor of State, if the finding for recovery is unresolved.

Responsibility for Damage Claims

The Contractor and Surety shall save harmless the County of Crawford and all of its representatives, municipalities, townships, or any other owners of temporary or permanent right-of-way, from all suits, actions or claims of any character brought on account of any injuries or damages sustained by any person or property in consequence of any neglect in safeguarding the work, or through the use of unacceptable materials in the construction of the improvement, or on account of any act or omission by the Contractor or his agents.

Except as above provided, an improvement contract let under these specifications is not and shall not be construed to be for the benefit of any person not a party to this contract nor shall this contract be construed to authorize any person not a party to this contract to maintain or be the basis for any person not a party to this contract maintaining a law suit hereunder.

Liability Insurance

No contract will be awarded to any person who does not carry proper insurance to safeguard the Bucyrus Township Trustees against liability from personal injury and property damage. The Contractor shall purchase and maintain, during the life of the contract, Comprehensive General and Automobile Liability insurance issued to the Contractor and protecting him from all claims for personal injury, including death, and all claims for destruction of or damage to property arising out of or in connection with any operations under the contract documents, whether such operations be by himself or by any subcontract under him, or anyone directly or indirectly employed by the Contractor or by a subcontractor under him. Insurance shall be written with limits of liability of not less than $1,000,000.00 for each person and $1,000,000.00 for each occurrence for all damages arising out of bodily injury, including death at any time resulting there from, and not less than $1,000,000.00 for all property damage sustained in any one occurrence. A certificate of insurance shall be provided by the contractor before work may commence.

Utility Lines

Bidders are advised that the following utility facilities will not be cleared from the construction area and may include but not limited to the following:

American Electric Power - Overhead electric distribution lines CenturyLink - Overhead/buried telephone line Frontier - Overhead/buried telephone line Spectrum - Overhead cable television line Columbia Gas – Buried gas line

The Contractor shall exercise caution when working in the proximity of the facilities.

Sections 105.07 and 107.16 of the Ohio Department of Transportation Construction and Material Specifications require, among other things, that the Contractor cooperate with all utilities located within the limits of this construction project and take responsibility for the protection of each utility property and services.

General Conditions

The Contractor shall promptly pay all bills for labor, equipment, and materials contracted for by him on account of the work herein contemplated. If, at any time during the progress of the work or before final payment of any money due the Contractor under the terms of this contract, any claims for labor or damages by reasons of any acts, omission, or neglect of said contractor in the prosecution of the work as presented to the Bucyrus Township Trustees, such sums that would be necessary to discharge said claims may be retained from moneys due the Contractor until the validity of such claims is established and finally determined. If finally determined as valid, all claims shall be paid from the amount so retained, if it be sufficient for that purpose. If such claims are determined to be invalid, any retained sums shall be paid to the Contractor.

The Bucyrus Township Trustees may require that any or all materials be subjected to test. The Contractor shall provide such facilities as the Bucyrus Township Trustees may require for collecting samples and shall not make use of or incorporate any material represented by the samples until permission is granted by the Bucyrus Township Trustees, or until the tests have been made and the materials found acceptable and in accordance with the specifications. The Contractor shall furnish the required samples without charge.

If satisfactory progress is made, the Contractor will be paid by the Bucyrus Township Trustees in monthly payments based on the value of the work and materials in place, including materials on the job site but not in place. The Contractor, in each partial payment estimate, shall bill materials and labor separately. Materials not incorporated in the work but delivered and suitably stored at or near the project site, shall be accompanied by such supporting data, satisfactory to the Bucyrus Township Trustees, as will establish the Bucyrus Township Trustees title to the material. Upon certification by the Bucyrus Township Trustees they shall, within thirty (30) days after receipt of a certified estimate, pay the Contractor a progress payment on the basis of said certified estimate. Partial payments for labor shall be paid at a rate of ninety-two percent (92%) until the contract is fifty percent (50%) complete. Further partial payment estimates for labor shall be paid in full with no retainage. Partial payment estimates for materials shall be paid at a rate of ninety-two percent (92%) until such time as said materials are incorporated into the work, at which time any retainage thereon shall be paid. All retainage shall be held until final completion and acceptance of all work covered by these Contract Documents.

Before the final estimate is made, the Contractor will be required to submit an affidavit that all obligations and claims arising in connection with the performance of the contract have been satisfactorily settled. Upon final inspection and acceptance of the project by the Bucyrus Township Trustees, the Contractor shall receive the balance due on the contract.

Preparation of Proposal The blank spaces in the proposal must be filled in correctly, where indicated, and typed or written in ink.

The bidder is required to enter unit prices in the “Labor” column and “Material” column, add these prices and place a resulting unit price in the “Subtotal” column under the “Unit Price Bid” heading. Next, the bidder shall multiply the unit price in the “Subtotal” column by the quantity set forth for that “Reference Number”. This resulting amount shall be entered in the “Total Amount Bid” column. Finally, the bidder shall add all of the figures in the “Total Amount Bid” column and enter the sum in the space provided for the “TOTAL AMOUNT OF THE BID”.

Failure by a bidder to enter a unit price for each item set forth in the bid proposal will render the bid informal at the discretion of the Bucyrus Township Trustees.

The “TOTAL AMOUNT OF THE BID” set forth on the “Unit Price Contract” page is only for the convenience of the Bucyrus Township Trustees in reading bids. The unit prices entered in the “Unit Price Bid” column will normally govern the award of the contract unless the County Engineer determines from the face of the bid that the bidder had a different unit price intent.

Bid Guaranty

Each bidder shall be required to file with his bid a certified check, cashier’s check, or letter of credit in an amount equal to ten percent (10%) of his bid, or a bid bond for the full amount of his bid, payable to the Bucyrus Township Trustees.

Contract Performance Bond

The successful bidder shall furnish an approved Performance Bond for the full and faithful performance of the contract, in a penal sum of one-hundred percent (100%) of the base amount of the contract. The bond shall be a corporate surety bond furnished by a surety company authorized to do business in the State of Ohio. Bucyrus Township shall be named as obligee on the Performance Bond.

Estimated Cost of Construction The construction cost of this project is estimated at $ 357,200.00

Submission of Bids

Bids to be received not later than:

5:30 P.M. Local Time Tuesday, May 26, 2026

Bids to be opened and publicly read at that time.

Proposals must be sealed and addressed to:

Bucyrus Township Trustees 1594 Mt Zion Road, Bucyrus, Ohio 44820

Envelopes must be marked with:

Contract No. BUC TWP 1-2026 and with the name and address of the bidder.

To the Board of Bucyrus Township Trustees:

The undersigned, having full knowledge of the site, plans, and specifications for the following improvement and the conditions of this proposal, hereby agrees to furnish all services, materials, and equipment necessary to complete the entire project, according to the plans, specifications, and completion dates, and to accept the unit prices specified below for each item as full compensation for the work in this proposal.

Date set for completion: October 16, 2026

The “TOTAL AMOUNT OF THE BID”, based on the “Approximate Unit Quantities” given below times the unit prices specified by the bidder, amounts to the sum of

.................................................................................. and ............/100 Dollars ( $ .................................................)

Submitted By:

Title:

UNIT PRICE CONTRACT

For the improvement of Scioto Chapel Road (TR 114) by pavement planing 16’ of the roadway 4” deep and stock piling.

Paving asphalt base and asphalt surface. And linear grading the shoulder with planed asphalt and stone.

Beginning at the intersection of Knauss Road (TR 21), thence going in an easterly direction 1.71 miles and terminating at the intersection of State Route 4.

Length (ft): 9,033 Width (ft): 16.0 (construction) Width (ft): 11.0 (pavement)

ITEMIZED PROPOSAL

Ref.

No.

Item No.

Approx. Unit Quantities

Item

Labor

Unit Price

Material

Total

Total

Amount Bid

Road Reconstruction

1 254 16,059 Sq.Yd. Pavement Planing, 16’w X 4”d

2 301 1227 Cu.Yd.

Asphalt Conc. Base, 11’w X 4”d

3 441 307 Cu.Yd.

Asphalt Conc. Surface, PG64-22, Type 1, (448), 11’w X 1”d

4 407 442 Gallons Tack Coat, SS-1 bitumin. material, 0.04 gal./sq. yd.

5 209 697 Cu. Yd.

Linear Grading, Borrow, Re-use, 2’-6”w X 18,066’l X 5”d

Incidentals

6 103.05 1 Lump Premium for contract performance bond

7 614 1 Lump Maintaining traffic

8 624 1 Lump Mobilization

TOTAL AMOUNT OF BID ………….

ASPHALT CONCRETE PAVEMENT, ITEM 441, SPECIFICATIONS

1.0 SPECIAL NOTES

• A preconstruction meeting will be required.

• Completion date for the project is October 16, 2026.

• Upon request, the Contractor shall attach a copy of the ODOT approval letter for his Quality Control Program (QCP). A copy of the QCP shall also be made available upon request. Provide the name and attach a copy of the certification of the Quality Control Manager upon request. Provide the name and attach a copy of the certification of the Field Quality Control Supervisor upon request.

• The Contractor shall furnish a properly staffed and equipped Level 2 Laboratory in accordance with the State of Ohio, Department of Transportation, Supplement 1041.

• Prevailing Wage certification shall be submitted with all invoices.

• Full-width paving will be required for all roads. Refer to Section 401.15 of the State of Ohio, Department of Transportation, Construction and Material Specification for paving in excess of the nominal paver width. A flagger shall be stationed at each point of closure (intersection) to direct traffic. Through traffic will be diverted around the closed area. Local traffic (residences and businesses) within the closure shall be provided access.

2.0 SUPPLEMENTAL SPECIFICATIONS

• The optimum roadway crown shall be 3/16” per foot.

• Provide a 12 feet minimum feathered area from edge of proposed pavement onto existing intersections surface with butt joint.

• Provide a radius on both sides of feathered area.

• Contractor is to provide 48 hour notice before construction starts.

• No bridge shall be resurfaced without prior authorization of the County Engineer.

• Authorization may be given for reduced asphalt thickness on bridge decks and approaches thereto.

• When bridge decks are resurfaced, the asphalt shall extend the full width and length of the deck.

3.0 GENERAL

• In addition to all other specifications governing materials, workmanship and construction methods, the following specifications shall become part of this contract. The Bucyrus Township Trustees may waive portions of any specifications.

• These modifications are made to increase durability and compaction properties, enhance aesthetics, and assure safety for the general public.

3.1 REFERENCE

• All references to specification numbers, unless otherwise noted on the plans or modified herein, shall refer to the respective section thereof in the Ohio Department of Transportation publication of Construction and Materials Specifications, latest edition.

• The requirements of Section 400 of the Ohio Department of Transportation publication of Construction and Materials Specifications, latest edition, shall be used on this project, except as modified herein.

• Section 401.20 of the Ohio Department of Transportation publication of Construction and Materials Specifications, latest edition. An asphalt binder price adjustment will not be applicable on this project.

• Item 448 Section 448.03 Density In the first paragraph the statement “and with at least one continuous mile (1.6 Kilometer) of paving (except bridges, intersection, etc.)” shall be removed. Density gauge testing will be required no matter the length of the project.

3.2 APPROVALS

At or before the preconstruction conference, the contractor shall submit the following for approval:

• A printed schedule showing the interrelation and planned performance of all major items of work.

• A list of key project personnel (Project Engineer/Manager, Project Superintendent, etc.) with office and mobile phone numbers to be used by the County and staff.

• A list of the paving equipment that will be used on this project (self-propelled paver, roller, distributor, etc.).

• A list of proposed materials and suppliers.

• The aggregate producer’s current testing (including quality data) documentation for all stone property requirements of ODOT Item 703.05.

• A list of subcontractors and key personnel representing each.

• The proposed Job Mix Formulas (submitted in ODOT format).

• The current Asphalt Plant Calibration and Plant Quality Control Plan.

• The Bucyrus Township Trustees will respond to the items submitted within two (2) weeks. If an item is not approved the contractor will have two (2) weeks from the time of notification to resubmit; the Bucyrus Township Trustees will respond within two (2) weeks of resubmission. No mix shall be produced until approval is granted.

3.3 QUALITY ASSURANCE REPRESENTATIVE

The Township may employ an independent testing laboratory to monitor the work. The contractor and supplier will cooperate with the Township and/or their representative by furnishing any information pertaining to the project upon request.

• The Township’s QAR shall be notified 72 hours prior to initial production and 24 hours minimum thereafter prior to any daily production exceeding 200 tons.

• The Township and/or their representative will have access to any and all operations used in the production and placement of the work, and may take random samples of material at any time during the project.

• The QAR may check mix in the supplier’s laboratory for comparison.

• The Contractor shall check density in the field regardless of the length of placement. See Section 3.1 Reference.

• Testing frequency requirements may be increased or decreased by the QAR if concerns arise with respect to the reported test data.

• The presence of Quality Assurance Monitors and/or Construction Inspectors does not relieve the producer or the contractor from meeting the specification requirements and using proper construction practices.

3.4 AGGREGATES

• The coarse fraction of asphalt concrete for all items shall be limestone.

• Manufactured sand shall not be allowed in mixes containing reclaimed asphalt (RAP).

• Manufactured sand shall be limited to 10% maximum of the total mix for virgin mixes.

• Aggregate stockpiles will be identified and stocked in a manner to minimize commingling of materials.

• The loader bucket shall be at a height of 1” to 2” above the bottom of the stockpile or at a height that will not allow contamination or debris in the loaded aggregate.

• Aggregate shall be placed in cold feed bins to the extent that it will not overflow into the adjacent bins.

3.5 ASPHALT BINDER

• The mix producer will furnish performance grade PG64-22, ODOT Item 702.01.

3.6 RECLAIMED ASPHALT / PAVEMENT PLANING

• Item 401.04: Use of reclaimed pavement shall not be permitted.

3.7 WORKMANSHIP

In addition to all other specifications governing workmanship and construction methods as detailed in 401.15, the following specifications will become part of this contract:

• “Folding” of the hopper wings is prohibited. Material that forms in the corners of the hopper shall be manually thoroughly scraped through an established protocol by the contractor to ensure the safety of the person(s) tasked with the scraping of the hopper. Scraping of this material shall be done often enough to ensure that the temperature of the material in the hopper corners does not cool to the extent that the material does not move freely through the hopper to the augers.

The paver hopper should have enough material that the scrapings will mix well through the augers. The material shall cover the flow gates.

• The slat conveyor shall not be visible at the sides when the sides of the hopper are cleaned, or become visible during the paving process. Ensure adequate material in the paver hopper at all times during mix placement.

• Obvious end load segregation due to failure to implement proper workmanship shall result in a 90% pay factor applied to the days production based on the unit bid price.

• In addition to Table 401.06-1 for minimum surface temperatures. Air temperatures must be 50°F (10°C) and rising for all mixes.

• Finished surfaces shall be smooth to a tolerance of 1/4” in 10 feet.

4.0 PLANT PRODUCTION

• Computer data: The plant computer shall be operational at all times. Should a printer problem or other technical difficulties arise, the problem shall be corrected immediately. The plant operator will inform the laboratory of any computer malfunctions and what corrective action has to be taken. Should the problem not be corrected in a timely manner, production will cease.

• Throughout production, the computer printouts shall be reviewed, and at the end of each day’s production, the computer printouts shall be given to the laboratory to be reviewed by the Township’s Quality Assurance Representative and submitted to the Township upon request.

• The switching of mixes while in production from mixes with coarse aggregate (larger than ½”) to surface course shall not be allowed by the Township’s Quality Assurance Representative.

• The presence of extraneous material, primarily dust balls from the plant in the mix shall be cause to immediately cease production until corrective action is taken.

• Mix quantities in the silo shall be kept to a level to minimize segregation. Silo configuration, batcher capacity and timing will determine this quantity.

• Trucks shall be loaded in three (3) drops to minimize segregation. The rear, front and then the middle shall be loaded as recommended by the Asphalt Institute.

• Mix temperatures shall not vary by more than 20°F from one truck to another.

• The following shall be production temperature ranges and will be dependent on air temperatures, wind velocities and distance to the placement.

MIX TYPE MINIMUM TEMPERATURE MAXIMUM TEMPERATURE

Type 1 290 °F * 325 °F Type 2/301 280 °F * 325 °F

Mixes containing modifiers will be in accordance with manufacturer’s recommendations. Mixes produced with modified cements shall be a minimum of 300°F at the paver.

*Temperatures exceeding 325°F will not be rejected, but notification will be given to the plant to bring the temperature within range. Mixes exceeding 350°F will be rejected. If the mix is not brought within range within two trucks, production will cease until the cause is identified and corrected.

• Truck beds shall be clean and sprayed with a uniform coating of release agent. Excess release agent and puddling in the beds will not be acceptable. The release agent shall be operational at all times; with any water dilutions within the manufacturer’s recommendations. The use of a fine spray of diesel on the apron and latches of the tailgate is allowed.

• DIESEL FUEL IN TRUCK BEDS IS NOT ALLOWED. The plant operator shall monitor truck preparation. Trucks that do not comply should be put on notice.

• Changes in bin percentages to bring the mix into conformity with the JMF shall be documented on the TE-199 under mix proportions.

• Aggregate and reclaimed moisture contents entered into the computer shall be from current laboratory testing and adjusted only as moisture conditions change. Adjustments to the computer moisture entries will not be allowed without test verification.

• When producing mixes that include reclaimed asphalt, production rates (TPH) will be set at a rate that will produce a sufficient blending of the reclaimed and virgin aggregates.

• The asphalt cement specific gravity from the transport tickets shall be entered in the computer and adjusted only as transport tickets dictate.

5.0 LABORATORY TESTING

The producer shall test his mix in accordance with the requirements of 441.09 with the following revisions:

• Marshall specimens to determine air voids shall be compacted at 275(+/-5)°F. Two sets will be done the first three days of production. If the voids are within the specified range and do not vary by more than 0.5%, only one set of specimens over three days of production or as directed by the County’s Quality Assurance Representative will be required.

• Extractions shall be done the first three days of production, and shall be the first sample of each of those three days.

• Plant print out of asphalt content shall be recorded on the TE-199 for each test utilized to offset the nuclear gauge and the oven. The ignition oven and nuclear gauge offsets will be done at the same time and on the same samples.

• The County’s Quality Assurance Representative may make changes to the testing if there is a concern about one of the mix properties.

• Maximum Theoretical “Dry Backs” which indicate 1 gram or less will eliminate the necessity for future dry backs. The Quality Assurance Representative may require periodic checks for this value if increase or decreased moisture is suspect or problems are being investigated.

• Random sample locations will be determined by the County’s Quality Assurance Representative at the start of production for the quantity of mix to be produced each day. A 10,000 grams sample of the split will be taken and marked with all information for comparison checks by the Township. Testing not in agreement shall be investigated.

• All charts and paperwork shall be kept up to date, with information each day faxed to the Township’s Quality Assurance Representative.

6.0 PROCEDURES FOR OPERATIONS

• All work associated with this contract shall be performed between 6:30 A.M and 8:00 P.M. Monday through Friday.

• Notice of Saturday work shall require a minimum of 24 hours notice (on a week-by-week basis) and must be approved by the Township.

• If conditions are acceptable, daily work hours may be extended with approval from the Township.

• No work will be permitted on Sunday without permission from the Township.

• The contractor shall notify the Township 48 hours prior to the start of operations.

• If the contractor suspends operations on this contract for more than 3 working days (excluding holidays and weekends) the contractor shall notify the Township 48 hours prior to resuming operations. The contractor may make rescheduling arrangements with the Township prior to suspending work, but the contractor will be responsible for notifying the Township of any changes to any established arrangements.

• These requirements are to be followed by the general contractor and any sub-contractor on this project.

• Damage to areas outside of the designated work limits as a result of the operations of the contractor, subcontractor, or duly appointed agent shall be repaired at the contractor’s expense.

• Excavated areas will be secured prior to the end of each working day and will have adequate protection until such time the areas no longer pose a risk to the public.

• Stockpiling of materials overnight on the job site will not be permitted.

6.1 COORDINATION WITH THE OHIO UTILITIES PROTECTION SERVICE

• Call before you dig. 1-800-362-2764

6.2 PAVEMENT

• Pavement width described on page 8, under UNIT PRICE CONTRACT.

• The pavement shall be resurfaced to its full with or to a width determined by the Township in the field.

• If the contractor’s operation is unable to produce an accurate and consistent edge; the contractor may be directed by the Township to use a string line when placing asphalt courses.

6.3 PRE-LEVELING

• The asphalt shall be placed in variable widths and depths as directed by the Township in the field.

• The contractor may also be required to place a pre-leveling course to maintain or modify the rate of superelevation or to a slope as directed by the Township.

6.4 JOINTS

• Open longitudinal joints shall not be permitted; however, when a cold joint is unavoidable, its vertical face shall be uniformly coated with bituminous material, as per sections 401.17 of the ODOT Specifications.

• All costs related to performing this work shall be included in the unit price bid for all courses.

6.5 SEALING FEATHERS AND BUTT JOINTS

• A well-bonded and sealed joint is required.

• Where the asphalt surface required to be feathered to meet an adjoining surface, excluding private driveways, the completed feathered surface and adjacent existing surface shall be coated with a thick coat of rubberized crack sealant approximately 8” in width.

• Traffic shall not be permitted on the sealed joint until the asphalt cement has cooled sufficiently to prevent tracking.

• The bituminous material used and the cost of sealing the joints as described above shall be included in the unit price bid for Item 441 - Asphalt Concrete.

6.6 DRIVEWAYS

• Throughout the duration of the project, the contractor shall maintain ingress and egress to all driveways at all times.

• All asphalt driveways shall be feathered to a minimum of 4 feet from the pavement edge or as directed by the Engineer.

A sufficient quantity of Item 441 - Asphalt Concrete Surface Course has been included in the general summary for this work.

6.7 MAILBOX APPROACHES

• Mailbox approaches shall be constructed of their respective materials based on existing conditions and/or as directed by the Township.

• A sufficient quantity of required material shall be included in the general summary for this work.

• The approaches shall be constructed in such a manner as to maintain proper cross slope and elevation with the adjacent pavement and berm.

6.8 BERMS

• Berming shall be performed by the Contractor

6.9 ROLLERS

• Rollers shall be only of the steel wheel type and pneumatic tire types meeting the minimum requirements of Section

401.13 of the specifications.

• The use of a pneumatic tire roller is required for all intermediate courses.

• When the tonnage production per hour and the area of coverage requires the use of three (3) rollers, the rollers will be in a sequence that assures adequate compaction and good aesthetics.

• Rollers shall be operational at all times. Should a roller break down, the production and placement shall be slowed to a lesser tonnage for the number of rollers remaining until repairs are made.

• Vibration shall not be used on courses less than 1½”, or where there are underlying unstable conditions or utilities that may be disturbed.

6.10 ITEM 407 – TACK COAT

This work shall conform to ODOT Item 407 – Tack Coat with the following exceptions:

• The contractor shall not apply tack coat more than 1,000 feet ahead of the paving operation or more area than can be covered with asphalt by the end of the work day.

• The cost of any required cover aggregate shall be included in the price bid for Item 407 - Tack Coat. The cover aggregate shall be limestone size No. 8 or No. 9 with greater than 2% by weight passing the No. 200 sieve by wash test.

• To maintain a safe roadway condition, excessive aggregate will not be allowed.

• Cut Back Asphalt when included in project plans can only be used between May 15 and September 15.

• Payment for this item shall include labor, materials, equipment, incidentals, and required cleaning and/or cover aggregate if necessary. Payment will be at the unit bid price for Item 407 - Tack Coat.

6.11 ITEM 614 – MAINTAINING TRAFFIC

• The Contractor shall comply with Item 614 - Maintaining Traffic, The Ohio Manual of Traffic Control Devices, current edition, and the ODOT Standard Drawings for Maintenance of Traffic listed below. Special attention should be given to Sections 614.04 and 614.11.

• The lump sum price bid for Item 614 – Maintaining Traffic, unless itemized separately, shall include all labor, equipment, and materials necessary to complete this item of work.

• The State of Ohio Standard Construction Drawings for Maintenance of Traffic can be accessed on the ODOT website.

Copies are also available through the Crawford County Engineer’s Office.

• MT-97.10 - Flagger Closing 1 Lane of a 2 Lane Highway - Stationary Operations - Dated 04-19-2019

• MT-97.11 - Flagger Closing 1 Lane of a 2 Lane Highway for Paving Operations - Dated 01-20-2017. This standard shall be modified to a maximum lane closure of 2,500 feet and the work area shall be coned off.

• MT-99.20 - Traffic Control for Long Line Pavement Marking Operations - Dated 04-19-2019

• MT-105.10 - Temporary Sign Support - Dated 01-17-2020

OPWC PROPOSAL NOTES

1. STEEL PRODUCTS MADE IN THE UNITED STATES

Domestic steel use requirements as specified in Ohio Revised Code §153.011 apply to this project. Copies of §153.011 can be obtained from any of the offices of the department of administrative services or through http://codes.ohio.gov/orc/153.011.

2. PREVAILING WAGES ON STATE PROJECTS WITH NO FEDERAL-AID (Should this project contain

Federal-aid funds then Federal Prevailing Wages must be paid. Contact the appropriate Federal funding agency for language.)

This contract is subject to Ohio Prevailing Wage Laws, Chapter 4115 of the Ohio Revised Code and the Contractor and all subcontractors shall comply with all provisions contained therein or as otherwise provided by this note. The Contractor guarantees that the prevailing wage scale to be paid to all laborers and mechanics employed on this contract shall be in accordance with the schedule of the prevailing hourly wage and fringe benefits as determined by the Ohio Department of Commerce for the county in which the work is being performed. The failure to pay prevailing wages to all laborers and mechanics employed on this project shall be considered a breach of contract. Such a failure may result in the revocation of the contractor’s and/or subcontractor’s certificate of qualification and debarment. A schedule of the most current prevailing wage rates may be accessed by logging in/registering with the Ohio Department of Commerce, Labor and Worker Safety Division, Wage and Hour Bureau at the following web address:

http://198.234.41.198/w3/webwh.nsf/wrlogin/?openform

The Contractor and all subcontractors shall compensate the employees on this contract at a pay rate not less than the hourly wage and fringe rate listed on the website noted above, for the applicable job classification or as may be modified by the Ohio Department of Commerce, Division of Labor and Worker Safety Wage and Hour Bureau, when new prevailing rates are established.

Overtime shall be paid at one and one-half times the basic hourly rate for any hours worked beyond forty hours during a pay week. The Contractor and all subcontractors shall pay all compensation by company check to the worker and fringe benefit program.

The wage and fringe rates determined for this project or as may be later modified, shall be posted by the Contractor in a prominent and accessible place on the project, field office, or equipment yard where they can be easily read by the workers or otherwise made available to the workers. On the first pay date of contract work the Contractor and all subcontractors shall furnish each employee covered by prevailing wage a completed form (WHPW-1512) in accordance with section 4115.05 of the Ohio Revised Code, showing the classification, hourly pay rate, and fringes, and identifying the public authority’s Prevailing Wage Coordinator, if such employees are not covered by a collective bargaining agreement or understanding between employers and bona fide organizations of labor. These forms shall be signed by the Contractor or subcontractor and the employee and kept in the Contractor’s or subcontractor’s payroll files.

The Contractor and all subcontractors shall submit to the Prevailing Wage Coordinator, certified payrolls on form WHPW-1512 or equivalent, in accordance with sections 4115.07 and 4115.071 (C) of the Ohio Revised Code, three weeks after the start of work and every subsequent week until the completion of the contract. Additionally, a copy of the “Apprentice Certification” obtained from the Ohio State Apprenticeship Council, must accompany all certified payrolls submitted, for all apprentices working on this project. Upon completion of the contract and before the final payment, the Contractor shall submit to the Prevailing Wage Coordinator a final wage affidavit in accordance with section 4115.07 of the Ohio Revised Code stating that wages have been paid in conformance with the minimum rates set forth in the contract.

Please be aware that it is ultimately the responsibility of the Contractor to ensure that all laws relating to prevailing wages in Chapter 4115 of the Ohio Revised Code are strictly adhered to by all subcontractors.

The Contractor and all subcontractors shall make all of its payroll records available for inspection, copying or transcription by any authorized representative of the contracting agency. Additionally, the Contractor and all subcontractors shall permit such representatives to interview any employees during working hours while the employee is on the job.

http://codes.ohio.gov/orc/153.011 http://198.234.41.198/w3/webwh.nsf/wrlogin/?openform

3. UNRESOLVED FINDING FOR RECOVERY

The Contractor affirmatively represents to the local contracting authority that it is not subject to a finding for recovery under Ohio Revised Code §9.24, or that it has taken the appropriate remedial steps required under §9.24 or otherwise qualifies under that section. The Contractor agrees that if this representation is deemed to be false, the contract shall be void ab initio as between the parties to this contract, and any funds paid by the state hereunder shall be immediately repaid to the local contracting authority, or an action for recovery may be immediately commenced by the local government and/or for recovery of said funds.

4. OHIO WORKERS’ COMPENSATION COVERAGE

The Contractor must secure and maintain valid Ohio workers’ compensation coverage until the project has been finally accepted by the local contracting authority. A certificate of coverage evidencing valid workers’ compensation coverage must be submitted to the local contracting authority before the contract is executed.

The Contractor must immediately notify the local contracting authority, in writing, if it or any subcontractor fails or refuses to renew their workers’ compensation coverage. Furthermore, the Contractor must notify the local contracting authority, in writing, if its or any of its subcontractor’s workers’ compensation policies are canceled, terminated or lapse.

The failure to maintain valid workers’ compensation coverage shall be considered a breach of contract which may result in the Contractor or subcontractor being removed from the project, withholding of pay estimates and/or termination of the contract.

5. DRUG-FREE WORKPLACE PROGRAM

In accordance with Ohio Revised Code §153.03 and during the life of this project, the Contractor and all its Subcontractors that provide labor on the Project site must be enrolled in and remain in good standing in the Ohio Bureau of Worker’s Compensation (“OBWC”) Drug-Free Workplace Program (“DFWP”) or a comparable program approved by the OBWC.

6. OHIO PREFERENCE

In accordance with Ohio Revised Code §164.05 (A)(6), to the extent practicable, the Contractor and subcontractor shall use Ohio products, materials, services and labor in connection with this project.

7. BID GUARANTY

In accordance with Ohio Revised Code §153.54, the contractor shall file with the bid a bid guaranty in the form of either:

1) a bond for the full amount of the bid, or 2) a certified check, cashier’s check, or letter of credit equal to 10% of the bid.

8. OHIO ETHICS LAW

Contractor agrees that it is currently in compliance and will continue to adhere to the requirements of Ohio Ethics law as provided by Section 102.03 and 102.04 of the Ohio Revised Code.

9. STATE OF OHIO EQUAL EMPLOYMENT OPPORTUNITY REQUIREMENTS

NOTICE TO CONTRACTORS:

The provisions of the Ohio Administrative Code (OAC) 123:2-3-02 through 124:2-9 regarding Equal Employment Opportunity on State Construction Contracts and State-assisted Construction Contracts, and OAC 123:2-3-02 through 123:2-9 regarding Equal Employment Opportunity and Female Utilization Goals are applicable to this project, and each contractor will be required to comply in all aspects of these provisions.

CERTIFICATE OF COMPLIANCE FOR EEO PURPOSES:

All prime contractors must secure a valid Certificate of Compliance from the Department of Administrative Services, Equal Opportunity Division, prior to execution of a construction contract.

See http://www.das.ohio.gov/Divisions/EqualOpportunity/CertificateofCompliance/tabid/129/Default.aspx for instructions for electronic filing.

>>> Does this bidder have a valid Certificate of Compliance? ____Yes ____No

>>> If "No" to the above, will this bidder be able to obtain a valid Certificate of Compliance prior to the execution of a contract? ____Yes ____No

Bidder must provide a "Yes" answer to one or the other of the above questions.

BIDDER'S AFFIRMATIVE ACTION REQUIREMENTS:

Each prime contract bidder must submit an affirmative action program regarding equal employment opportunity to and receive approval from the State Equal Employment Opportunity (EEO) Coordinator prior to the bid opening, OR the prime contract bidder must have evidence within its bid adoption of the minority and female utilization work hour utilization goals and the specific affirmative action steps set forth in 123:2-3 through 123:2-9 of the Ohio Administrative Code.

>>> Has the prime contract bidder prepared and submitted an Affirmative Action Program to the State Equal Employment Opportunity Coordinator and that program has been approved by the State Equal Employment Opportunity Coordinator prior to the bid opening ? ____Yes ____No

>>>If “no”, with this bid response, the prime contract bidder hereby adopts the minority and female work hour utilization goals and the specific affirmative action steps set forth in 123:2-3 through 123:2-9 of the Ohio Administrative Code.

BIDDER'S EEO COVENANTS:

Throughout its performance of any contract awarded to it on this State-assisted project, the prime contract bidder agrees to the following covenants:

(1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, national origin, ancestry or sex. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, national origin, ancestry or sex. Such action shall include, but is not limited to, the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

(2) The contractor will in all solicitations or advertisements for employees placed by or on behalf of the prime contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry or sex.

(3) The contractor will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided by the State Administering Agency advising the said labor union or workers' representatives of the contractor's commitments under this covenant and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

(4) The contractor will comply with all provisions of the Ohio Department of Administrative Services, Equal Opportunity Division and with the implementing rules, regulations and applicable orders of the State Equal Employment Opportunity Coordinator.

http://www.das.ohio.gov/Divisions/EqualOpportunity/CertificateofCompliance/tabid/129/Default.aspx

(5) The contractor agrees to fully cooperate with the State Administering Agency, the State Equal Employment Opportunity Coordinator and with any other official or agency, or the State or Federal government which seeks to eliminate unlawful employment discrimination, and with all other State and Federal efforts to assure equal employment practices under its contract and the contractor shall comply promptly with all requests and directions from the State Administering Agency, the State Equal Employment Opportunity Coordinator and any of the State of Ohio officials and agencies in this regard, both before and during construction.

(6) Full cooperation as expressed in clause (5), above, shall include, but not be limited to, being a witness and permitting employees to be witnesses and complainants in any proceeding involving questions of unlawful employment practices, furnishing all information and monthly utilization work hour reports required by the OAC 123: 2-9-01 and by the rules, regulations and orders of the State Equal Employment Opportunity Coordinator pursuant thereto, and permitting access to its books, records, and accounts by the State Administering Agency and the State Equal Employment Opportunity Coordinator for purposes of investigation to ascertain compliance with such rules, regulations and orders. Specifically, contractors will submit workforce utilization reports to the State Equal Opportunity Coordinator by the 10th of each month. The monthly reports must be electronically submitted through the following website:

http://das.ohio.gov/EOD/CCInputForm29.htm

(7) In the event of the contractor's noncompliance with the nondiscrimination clauses of its contract or with any of the said rules, regulations, or orders, its contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further State Contracts or State-assisted Construction Contracts in accordance with procedures authorized in OAC 123:2-3…