Reclaimed_Water_Ground_Storage_Tank_Cleaning_and_Inspection_(Addendum_#1_Revision).pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

RECLAIMED WATER GROUND STORAGE TANK CLEANING

AND INSPECTION

Donna Deeter, Contract Administration Specialist

Procurement Services Division

3339 Tamiami Trail E.,Naples, FL, 34112 donna.deeter@colliercountyfl.gov

(239) 252-2622

Quick Quote Title: Reclaimed Water Ground Storage Tank Cleaning and Inspection

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

Attachments:

A - PO Terms and Conditions

B - IQ GST Tank Information

C - Confined Space Requirements-CW-19

1. QUICK QUOTE

Reclaimed Water Ground Storage Tank Cleaning and Inspection

Release Project Date: March 7, 2025

Question Submission Deadline: March 24, 2025, 2:00pm

Response Submission Deadline: March 26, 2025, 12:00am

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Wastewater Division (hereinafter, the “Division or Department”) has issued this informal competition

Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

5.1. Reclaimed Water Ground Storage Tank Cleaning and Inspection

All work shall be performed during the hours of 7:00am to 5:30pm under the direction of Collier County

Irrigation Quality staff. Contractor's Confined Space Certified Site Supervisor must be on-site while any work is being performed. Work shall be in accordance with the Collier County Confined Space Entry Program

(attached) and OSHA, 29 CFR 1910.146. Contractor is responsible for properly trained employees performing the work and ensuring the work site safety for employees and County staff. The site hazards, safety procedures, and shutdown procedures shall be reviewed with County staff prior to the start of work.

Contractor and employees performing work at the site must first obtain a photo identification badge from

Collier County Facilities Management located at 3335 Tamiami Trail East, Suite 101, Naples, FL 34112.

County staff will designate a staging area at each site. The Contractor shall provide pre-work site pictures and demobilized pictures of the work site as evidence of leaving the site in the same condition. Copies of the pictures shall be emailed to County staff prior to work beginning and after demobilization is complete.

Work shall be performed on one site at a time. Once work is started, it must be completed during consecutive work hours.

All-inclusive pricing and invoicing shall be provided for each storage site. Contractor may invoice for a site upon the County staff written approval of final inspection and written acceptance of the Contractor provided

Final Report for that site.

Storage Site Name and Capacity:

(reference attached IQ GST Tank Information for additional information)

Countryside - .925 MG

Foxfire: 1.1 MG

Glades: 2 MG

Royal Palm: 1.3 MG

Pelican Bay GST 1: 2.5 MG

Pelican Bay GST 2: .5 MG

Pelican Bay GST 3: .5 MG

The Contractor shall maintain the site in a clean and presentable condition throughout the course of the work, taking care to protect the vegetation and structures.

The Contractor shall ensure site safety, limiting and monitoring entry and exit of the site while work is being performed.

Tank access is through a roof hatch.

Tank water level will be as full as possible for work to be performed. County Staff will notify the Contractor when each tank is ready and Contractor can mobilize.

The tanks interior surfaces shall be thoroughly cleaned utilizing diver assisted vacuum system.

Cleaning shall be up to 4" of soft, silty sediment.

The Contractor is solely responsible for the proper removal and disposal of all wastewater and solid waste resulting from the cleaning process.

Discharge from the tank shall be reviewed with County staff prior to work being performed. Compliance with all State, Federal, and Local regulations must be adhered to.

Solid waste and debris shall not be disposed of into sanitary or combined sewers.

Wastewater from the cleaning process shall be fully contained to the property and shall not be drained into the existing storm drains. Removal shall be at a rate that does not create flooding.

Within twenty-four (24) hours prior to the completion of a tank, the Contractor shall request inspection from

County staff. The Contractor shall provide the necessary personnel and equipment to conduct a thorough inspection. Inspection equipment may include lighting, ventilation support, scaffolding, ladders, and gas monitoring meters.

All vents and screens shall be put back into place. If any vents and/or screens need replaced, Contractor shall coordinate with County staff to replace these items prior to the final tank inspection. Evidence of purchase price for any replaced vents or screens shall be provided with invoice.

The inspection by County staff will include evaluating the condition of the work site. Work site must be in the same condition as when the Contractor arrived to begin the work. Any work site damage from the Contractor shall be restored to the County staff approval. Payment may be delayed until the Contractor restores the work site.

County staff must approve the inspection in writing before the Contractor demobilizes.

Within ten (10) business days of County staff's written approval of inspection, the Contractor shall provide, via email to County staff, a Final Report to include:

• A summary of the work completed

• A summary of any unexpected issues occurring during the tank cleaning process

• Provide Florida State P.E. signed inspection reports

• Recommendations for future tank cleaning

• A copy of the invoice to be submitted for payment

County staff must acknowledge and approve the Final Report via email. Approval of the Final Report will include County staff approving the site after complete demobilization. Payment to the Contractor may be withheld until an approved Final Report is emailed by County staff.

6. INSURANCE REQUIREMENTS

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$1000000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $1,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$1000000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Pollution

$1000000 Per Occurrence

6.7. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

https://apps.fldfs.com/bocexempt/

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Countryside 1 Lump Sum

2 Foxfire 1 Lump Sum

3 Glades 1 Lump Sum

4 Royal Palm 1 Lump Sum

5 Pelican Bay GST 1 1 Lump Sum

6 Pelican Bay GST 2 1 Lump Sum

7 Pelican Bay GST 3 1 Lump Sum

TOTAL