REBID Solicitation DOASW 19 IFB for Half ton Trucks for Molokai Waimea for FY2026.pdf

i

State of Hawai‘i

AGRICULTURAL RESOURCE

MANAGEMENT DIVISION,

DEPARTMENT OF AGRICULTURE AND BIOSECURITY

Honolulu, Hawai‘i

COMPETITIVE SEALED BIDDING (IFB)

DOASW-19A

4x4 Crew Cab 1/2-ton Pickup Trucks Ho‘olehua, Moloka‘i, Hawai‘i

Waimea, Hawai‘i

Notice Date: May 1, 2026

BIDS VIA HIePRO DUE BY:

May 14, 2026 2:00 p.m.

ii DOASW-19A

TABLE OF CONTENTS

NOTICE TO BIDDERS ---------------------------------------------------------------------------------------- iii

BID FORM----------------------------------------------------------------------------------------------------- B-1

SPECIFICATIONS ------------------------------------------------------------------------------------------- S-1

SPECIAL PROVISIONS ----------------------------------------------------------------------------------- SP-1

GENERAL CONDITIONS, AG-008 103D (Bound separately) iii DOASW-19A

NOTICE TO BIDDERS

COMPETITIVE BIDS for DOASW-19, Three (3) Four-Wheel Drive, Half-Ton, Crew Cab Pickup Trucks, Ho‘olehua, Moloka‘i and Waimea, Hawai‘i shall be submitted to the State of Hawai‘i, Department of Agriculture and Biosecurity, Agricultural Resource Management Division (ARMD) electronically via Hawai‘i e-Procurement (HIePRO) before 2:00 p.m., Thursday, May 14, 2026.

HIePRO is accessible through the State Procurement Office website at www.spo.hawaii.gov.

General Conditions – AG-008, latest revision shall be made part of the specifications.

Questions relating to this solicitation shall be submitted through HIePRO before Tuesday, May 5, 2026 2:00 pm.

The ARMD is accepting sealed bid offers for three (3) new 2026 (or latest production model) four-wheel drive, crew cab, pickup trucks in accordance with the specification herein. All costs including taxes and any associated cost shall be included in the bid provided by the Bidder.

The award of the contract, if it be awarded, will be subject to the availability of funds. The ARMD reserves the right to reject any or all bids and to accept the bids in whole or in part, in the best interest of the State.

http://www.spo.hawaii.gov/

B-1 DOASW-19A

BID FORM

4x4 Crew Cab 1/2-ton Pickup Trucks

DOASW-19

Chief Engineer Agricultural Resource Management Division Department of Agriculture and Biosecurity State of Hawai‘i

Dear Sir:

The undersigned has carefully read and understands the terms and conditions specified in the Bid Form, Specifications, and Special Provisions attached hereto, and in the AG-008 General Conditions, by reference made a part hereof and available upon request; and hereby submits the following offer to perform the work specified herein, all in accordance with the true intent and meaning thereof. The undersigned further understands and agrees that by submitting this offer, 1) Is declaring his/her offer is not in violation of Chapter 84, Hawai‘i Revised Statutes, concerning prohibited State contracts, and 2) he/she is certifying that the prices submitted were independently arrived at without collusion.

The undersigned represents: (Check √ one only)

A Hawai‘i business incorporated or organized under the laws of the State of Hawai‘i;

OR

A Compliant Non-Hawai‘i business not incorporated or organized under the laws of the State of Hawai‘i, but registered at the State of Hawai‘i Department of Commerce and Consumer Affairs Business Registration Division to do business in the State of Hawai‘i.

State of incorporation:

Offeror is:

Sole Proprietor Partnership Corporation Joint Venture

Other

Federal Tax I.D. No.: ______________________________________________

Hawai‘i General Excise Tax License I.D. No.:

Payment address (if other than street address below):

City, State, Zip Code:

Business address (street address):

City, State, Zip Code:

B-2 DOASW-19A

The following offer is hereby submitted for DOASW-19A, furnishing and delivering three (3) new 2026 (or latest production model) four-wheel drive, crew cab, 1/2-ton pickup trucks, for delivery to Ho‘olehua, Moloka‘i; and Waimea, Hawai‘i as specified herein:

Bid Item:

Three (3): Four-Wheel Drive, Crew Cab, 1/2-Ton Pickup Trucks, as specified:

Truck 1 Year of Manufacture:

Truck 2

Make/Model No.: _______________ Make/Model No.: _______________ Engine/Fuel Type: _______________ Engine/Fuel Type: _______________ Transmission: _______________ Transmission: _______________ Max. Seating Capacity: _______________ Max. Seating Capacity: _______________ Bed Length (ft/in.): _______________ Bed Length (ft/in.): _______________ Mud Terrain Tires/Wheels: _______________ Mud Terrain Tires/Wheels: _______________ Towing Capacity (lbs.): _______________ Towing Capacity (lbs.): _______________ Ground Clearance (in.): _______________ Ground Clearance (in.): _______________ Color: _______________ Color: _______________ Power Winch Capacity (lbs.): _______________ Power Winch Capacity (lbs.): _______________ Warranty, Years/Mileage: _______________ Warranty, Years/Mileage: _______________ Other: _______________ Other: _______________

Unit Price Truck 1 with all taxes, fees, etc.

Unit Price Truck 2 with all taxes, fees, etc.

Date: ____________________________________

Respectfully submitted:

(x)________________________________________ Authorized (Original) Signature

Telephone No.: ____________________________

Fax No.: __________________________________

Name and Title (Please Print or Type)

Email Address: _____________________________

Exact Legal Name of Company (Offeror)

*If Offeror is a “dba” or a “division” of a corporation, furnish the exact legal name of the corporation under which the award will be executed.

B-3 DOASW-19A

Truck 3

Make/Model No.: _______________

Engine/Fuel Type: _______________

Transmission: _______________

Max. Seating Capacity: _______________

Bed Length (ft/in.): _______________

Mud Terrain Tires/Wheels: _______________

Towing Capacity (lbs.): _______________

Ground Clearance (in.): _______________

Color: _______________

Power Winch Capacity (lbs.): _______________

Warranty, Years/Mileage: _______________

Other: _______________

Unit Price Truck 3 with all taxes, fees, etc.

TOTAL BID PRICE (3 trucks): $___________________

*All-inclusive, including all taxes and fees, preparation, delivery, and documents cost. Cost shall be fixed price. Subject to availability of funds.

(End of page)

S-1 DOASW-19A

SPECIFICATIONS

In addition to detailed vehicle specifications herein, the following requirements shall form a part of these specifications:

A. Vehicles offered shall include any other standard features not listed but detailed in the manufacturer’s brochures and deemed necessary for the proper and safe operation of the vehicles.

B. Minimum manufacturer’s standard warranty of 36 months or 36,000 miles and powertrain warranty of 60 months or 60,000 miles from the date the vehicles are placed in service. Full coverage shall include cost of parts, labor and any other expenses incurred in performing warranty work. Warranty documents shall be delivered with vehicles and shall detail manufacturer’s obligation and warranty.

C. Contractor shall provide at least two (2) copies of the owner-operator manual and service/repair manual per vehicle at the time the vehicles are delivered. Hard copies are required if available. Electronic version is acceptable provided the electronic version is printable with no material omissions.

D. Vehicles shall be completely serviced and in full operational condition upon delivery.

E. Accessory or standard equipment installed on the vehicles shall be fully guaranteed by the Contractor against the defects resulting from the use of defective or inferior materials or neglect or from defective workmanship or against all design and manufacturing defects. Warranty period shall begin from the date equipment is placed in service and shall be for a minimum period of one (1) year or for the period guaranteed by the manufacturer, whichever is longer except for rust proofing. Warranty documents shall be delivered with vehicles and shall detail manufacturer’s obligation and warranty procedures. Contractor shall replace or repair defective material and/or workmanship at no cost to the State for parts and labor during the warranty period, provided such defects are not due to abuse or negligence on the part of the State.

F. All equipment offered shall meet ANSI and OSHA safety requirements, and any other Federal or State safety requirements. If applicable or when requested, equipment shall bear a label or written documentation indicated approval of safety requirements from a bonafide testing laboratory.

G. Manufacturer’s standard Corrosion Protection warranty for a minimum of five (5) years, 60,000 miles and warranty documents.

H. MANUALS/TECHNICAL/SERVICE BULLETINS: Successful bidder shall furnish a set of factory service Bulletins: manuals containing system description/service procedures; a set of service special manuals, service labor time, power train control/emission diagnosis manuals, specified vehicle parts books. All manuals are to be complete and furnished with delivery of vehicles. (Electronic format is acceptable). All technical and service bulletins pertaining to service/repair revisions and identification of new replacement parts from the vehicle manufacturer shall be provided by the successful bidder to the Division of Administration-Office Services Section on a timely basis.

I. CONTRACTOR SHALL INSTALL VEHICLE GRAPHICS: Contractor shall coordinate with contact at DAB- ARMD or designated facility to obtain and install State of Hawai‘i supplied vehicle graphics to exterior of vehicles prior to final delivery to Ho‘olehua, Moloka‘i and Waimea, Hawai‘i.

S-2 DOASW-19A

***TRUCK SPECIFICATION***

CATEGORY MINIMUM SPECIFICATIONS

1. Condition and Year of Manufacture: New, 2026 or Latest Production Model

2. Model/Type: Four-wheel drive, Crew Cab, Half ton (150 or 1500 series) Pickup Truck

3. Seating Capacity: Four (4) minimum

4. Color: White (preferred), Silver, Beige, or Manufacturer’s standard color

5. Number of Trucks: Three (3)

6. Engine: Alternative Fuel compatible (example: E85 flex fuel, Biodiesel, etc.) OR Non-Plug In Hybrid

7. Transmission: Automatic overdrive transmission

8. Drive Train: 4WD

9. Bed Length: 5’8” to 6’6” preferred

10. Tires/Wheels: Mud Terrain tires

11. Towing Capacity: 13,000 lbs., minimum

12. Ground clearance to differential: 10” minimum

13. Two (2) sets of keys for EACH vehicle

14. Other: - Off-Road suspension with skid plate package

- Rear mud guards

- Heavy duty cooling system

- 4-wheel anti-lock brakes

- Power steering

- Minimum 3 year or 36,000 miles warranty

15. Interior: - Manufacturer’s standard upholstery and all-weather floor liners

- Hands-free phone and Bluetooth connectivity with AM/FM radio

- Air conditioning

- Power windows and door locks

- Reverse camera

- Any and all standard items not listed shall be included

16. Exterior: - Full-sized spare tire

- Factory jack and wrench

- Spray-on bedliner

- Front and rear license plate bracket

- Power winch on front of vehicle (required minimum capacity at least 1.5 times Gross Vehicle Weight)

- Heavy duty towing package with wiring harness

17. Vehicle Graphics: - State of Hawai‘i supplied vehicle graphics to be applied to exterior of vehicles prior to final delivery

- Contractor shall coordinate with contact at DAB-ARMD or designated facility to obtain and install vehicle graphics

18. Delivery: FOB: - Two (2) trucks to Department of Agriculture and Biosecurity 66-1220 B Lalamilo Farm Road, Waimea, HI 96720

- One (1) truck to Department of Agriculture and Biosecurity 801 Pu‘upe‘elua Avenue, Ho‘olehua, HI 96729

SPECIAL PROVISIONS SP-1 DOASW-19A

SPECIAL PROVISIONS

1. INTRODUCTION

Pursuant to §103D-305, Hawai‘i Revised Statutes, the State of Hawai‘i, Department of Agriculture and Biosecurity, Agricultural Resource Management Division (hereinafter referred to as “ARMD”) is accepting quotes for three (3) new 2026 (or latest production model), four-wheel drive, crew cab, 1/2-ton pickup trucks in accordance with the following specifications. All costs including taxes and any associated cost shall be included in the bid provided by the Bidder.

2. TERMS AND ACRONYMS USED HEREIN

Procurement Officer State

The Chairperson of the Board of Agriculture and Biosecurity All agencies, including ARMD participating in this agreement

CPO = The Chief Procurement Officer of the State Procurement Office of the

State of Hawai‘i.

SPO = State Procurement Office of the State of Hawai‘i, located at 1151

Punchbowl Street, Room 416, Honolulu, Hawai‘i 96813, P.O. Box 119, Honolulu, Hawai‘i 96810-0119.

ARMD = Agricultural Resource Management Division, located at 1428 South King Street, Honolulu, Hawai‘i 96814.

103D Bidder or Offeror

Any individual, partnership, firm, corporation, joint venture, or other entity submitting directly or through a duly authorized representative or agent, a bid/quote for the good, service, or construction contemplated.

CA = Contract Administrator GET = General Excise Tax GC = State of Hawai‘i, Office of the Attorney General, 103D General

Conditions, and/or Department of Land and Natural Resources Interim General Conditions, 1994, as amended

HRS = Hawai‘i Revised Statutes HAR = Hawai‘i Administrative Rules IFB = Invitation for Bids RFQ = Request for Quote

3. AUTHORITY

This IFB is issued under the provisions of the State Procurement Code (HRS Chapter 103D) and the State Procurement Office’s applicable Directives, Circulars, and administrative rules. All prospective Offerors are charged with the presumptive knowledge of all applicable legal authorities. Submission of a valid executed offer by any prospective Offeror shall constitute admission of such knowledge on the part of such prospective Offeror. Any Agreement arising out of this offer is subject to the approval of the State Department of the Attorney General, as to form and to all further approvals as required by statutes, administrative rule, order, or other directives.

SPECIAL PROVISIONS SP-2 DOASW-19A

4. CONTACT

The Contact for this Request is:

Diandra Goodwin-Leung Agricultural Resource Management Division 1428 South King Street Honolulu, Hawai‘i 96814 Phone: (808) 973-9441, Facsimile: (808) 973-9467

The DAB reserves the right to change the contact at any point prior to the contract end date.

5. BID PREPARATION

Bid Submittal Bids shall be submitted through HIePRO.

NO OFFERS WILL BE ACCEPTED AFTER THE DEADLINE SET FOR

SUBMITTING OFFERS.

Bid Form Offeror is required to submit the completed Bid Form using Offeror’s exact legal name as registered with the Department of Commerce and Consumer Affairs, if applicable;

and to indicate exact legal name in the appropriate space on Bid Form, page B-1. Failure to submit a completed Bid Form may result in bid disqualification.

Offer Price The offer price shall be the all-inclusive price to perform the services as specified herein. The offer price shall be the all-inclusive price and includes, but is not limited to, all labor, taxes, and any other costs for providing the services herein.

Tax Clearance Pursuant to § 103D-328, HRS, Successful Offeror shall be required to have a “compliant” status with Hawai‘i Compliance Express. Offerors are responsible for verifying that their Vendor Compliance Certificate, as proof of current tax liabilities, is up to date. See http://vendors.ehawaiii.gov.

Acceptance of offer, if any, shall be made within sixty (60) calendar days after the opening of offers, and the prices quoted by the Offeror shall remain firm for the sixty (60) day period or longer as mutually agreed upon by the Offeror and the State.

Submission of Offer

Bid Form: Bid shall be submitted on HIePRO no later than 2:00 p.m. on Thursday, May 14, 2026. Bid submission must include complete and correct Bid Form. The price shall be all-inclusive of taxes, delivery, and any other incidental costs.

http://vendors.ehawaiii.gov/

SPECIAL PROVISIONS SP-3 DOASW-19A

6. DELIVERY DATE AND LOCATION

The vehicles shall be available for acceptance by the Agricultural Resource Management Division by September 30, 2026, at the following delivery locations, as noted in the specifications:

- 801 Pu‘upe‘elua Avenue, Ho‘olehua, HI 96729

- 66-1220 B Lalamilo, Waimea, HI 96720

Earlier delivery date is preferred.

7. PAYMENT

Acceptance of payment for the equipment delivered will not be made with the inclusion of the required documents and certificates.

Section 103-10, HRS, provides that the State shall have thirty (30) days after receipt of invoice for satisfactory delivery of goods or performance of the services, to make payment in accordance with the Purchase Order. For this reason, the State will reject any bid submitted with a condition requiring payment within a shorter period. Further, the State will reject any bid submitted with a condition requiring interest payments greater than that allowed by §103-10, HRS, as amended.

The State will not recognize any requirement established by the Contractor and communicated to the State after award of the contract that requires payment within a shorter period or interest payment not in conformance with statute.

The State will base payment on invoices submitted by the Contractor for satisfactorily completed delivery of the goods.