REBID_-__FY26_DDHHS_All-Staff_Meeting.pdf
PDF 23 KB Posted
- Attached to
- REBID - FY26 DDHHS All-Staff Meeting
- Solicitation number
- 2000018358
- Issued by
- Clay County, Minnesota
About this file
This is a conference services solicitation document for the Minnesota Department of Human Services (DDHHS) seeking vendors for an all-staff meeting scheduled for June 2026 in Moorhead, Minnesota. The solicitation requests bids for conference space, lodging, audio-visual equipment, and catering services for the event. Bidders must submit responses electronically through the Supplier Portal by the deadline specified in the event details, with no non-electronic or email submissions accepted. The state reserves the right to award items separately, by grouping, or by total, whichever proves most advantageous to the state. Vendors who are registered only as bidders must complete supplier registration prior to receiving a notice of intent to award.
The state will award the contract to the lowest responsible bidder meeting all specifications and terms and conditions. Pricing will be evaluated competitively based on submitted bids through the formal solicitation process. Contractors requiring assistance with registration or response completion may contact the SWIFT Contractor Assistance Helpdesk at 651.201.8100, Option 1. This is a formal event solicitation requiring compliance with all stated requirements, with non-compliant bids subject to rejection.
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Other files
| File | Type | Posted |
|---|---|---|
| Price_Schedule_-_Rebid_-_FINAL.xlsx | XLSX spreadsheet | |
| Sample_Contract_-_Rebid_-_FINAL.docx | DOCX document | |
| RFB_Attachments_-_Rebid_-_FINAL.docx | DOCX document | |
| RFB_Form_-_Rebid_-_FINAL.docx | DOCX document |
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Text version
Event Description Conference space, lodging, audio-visual equipment, and catering for a conference being held in June of 2026 in Moorhead, MN. THIS IS A FORMAL EVENT/SOLICITATION. Responders must submit their bids on the Supplier Portal.
No Non-electronic or email responses will be accepted. The response must be submitted no later than the date and time called for in the Finish Time in the Event Details. Your bid is not submitted until you select the 'Submit Bid’ button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation. SWIFT CONTRACTOR ASSISTANCE HELPDESK. Contractors needing help with registration and/or completing their response to this Event in the Supplier Portal may contact the Contractor Assistance Helpdesk:
651.201.8100, Option 1. If your response does not comply with the solicitation requirements, it will be rejected. DHS will award the event to the lowest responsible bidder that meets the specifications and all terms and conditions. The State of Minnesota reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State. Thank you for your interest and participation. Note: Suppliers who are registered only as bidders must register as suppliers before being awarded an event. Make sure that the registration occurs prior to the notice of intent to award.
General Comments
- **ATTENTION BIDDERS**
You must submit all responses electronically through the SWIFT portal. See line items for specifications. DHS does not accept email or faxed responses. Please be aware that there may be attachments included in this event. The supplier is responsible for reviewing and completing all attachments, including the Event Details and the Responders' Declaration Documents.
Event Details
PUBLIC EVENT DETAILS
Agency: Human Services Department Contact: Funches,Andrea N Phone: 651/431-3614
Email: andrea.funches@state.mn.us
Event ID Format Type Page H5501-2000018358 Sell RFx 1 Event Round Version 1 1 Event Name REBID - FY26 DDHHS All-Staff Meeting Start Time Finish Time 05/19/2026 16:30:00 05/27/2026 16:30:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: JOB Bid Qty: 1
Reserve Price: No
Description: PRICE SCHEDULE
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Human Services Department Contact: Funches,Andrea N Phone: 651/431-3614
Email: andrea.funches@state.mn.us
Event ID Format Type Page H5501-2000018358 Sell RFx 2 Event Round Version 1 1 Event Name REBID - FY26 DDHHS All-Staff Meeting Start Time Finish Time 05/19/2026 16:30:00 05/27/2026 16:30:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Human Services Department Contact: Funches,Andrea N Phone: 651/431-3614
Email: andrea.funches@state.mn.us
Event ID Format Type Page H5501-2000018358 Sell RFx 3 Event Round Version 1 1 Event Name REBID - FY26 DDHHS All-Staff Meeting Start Time Finish Time 05/19/2026 16:30:00 05/27/2026 16:30:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: JOB Description: PRICE SCHEDULE
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: LAFAYETTE DOCK
RECEIVING
444 LAFAYETTE RD
ST PAUL MN 55155-3802
United States
Quantity: 1 Due Date: 05/26/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Human Services Department Contact: Funches,Andrea N Phone: 651/431-3614
Email: andrea.funches@state.mn.us
Event ID Format Type Page H5501-2000018358 Sell RFx 4 Event Round Version 1 1 Event Name REBID - FY26 DDHHS All-Staff Meeting Start Time Finish Time 05/19/2026 16:30:00 05/27/2026 16:30:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Human Services Department Contact: Funches,Andrea N Phone: 651/431-3614
Email: andrea.funches@state.mn.us
Event ID Format Type Page H5501-2000018358 Sell RFx 5 Event Round Version 1 1 Event Name REBID - FY26 DDHHS All-Staff Meeting Start Time Finish Time 05/19/2026 16:30:00 05/27/2026 16:30:00
Event Currency: US Dollar Bids allowed in other currency: No
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