Price_Schedule_-_Rebid_-_FINAL.xlsx

This is a Price Schedule document for a rebid of the FY26 DDHHS All-Staff Meeting conference being held in Moorhead, Minnesota on June 22-23, 2026, involving the Minnesota Department of Human Services. The solicitation requires respondents to provide conference space, lodging, audio-visual equipment, and catering services. Lodging accommodates 30 single-occupancy rooms with check-in on June 22 and check-out on June 23. Meeting room requirements include one general session room equipped with large screens, electrical access, and Wi-Fi access. Catering services must accommodate 33 attendees and include breakfast, lunch, breaks, and half-day beverage service across the two-day period. The shuttle services provision requires that lodging, conference, and parking facilities be located within one-quarter mile of each other, or the contractor must provide complimentary shuttle services; if shuttle services are charged, pricing must be specified per attendee per day. Bids must be submitted electronically through the Supplier Portal with no alternative submission methods accepted.

The price schedule requires all charges to be itemized in United States currency with specific line items for room charges, taxes, parking, meeting room services, catering components including food, gratuity, and taxes, with all costs totaling $0.00 as shown in the template. Cancellation fees must be stated as fixed dollar amounts rather than percentages or formulas, with separate structures for general services and lodging based on notice periods ranging from prior to the first program dates through less than 24 hours before the conference. The contractor agrees not to seek additional costs or fees beyond those listed on the spreadsheet, and the State agency assumes responsibility for paying any applicable cancellation fees if the conference is cancelled for reasons other than non-appropriation. The State reserves the right to award items separately, by grouping, or by total amount as deemed most advantageous.