REBID 26-99 Concrete Material for Parking Lot at RBC Sports Complex.pdf

REQUEST FOR COMPETITIVE SEALED BID

REBID #26-99

CONCRETE MATERIAL FOR PARKING LOT

ROBERT “BOB” CHAVIRA SPORTS COMPLEX

VAL VERDE COUNTY

DEL RIO, TX 78840

Bid Due Date & Time

Thursday, August 27, 2026

2:00 P.M. (CST)

SUBMIT SEALED BIDS TO:

Melissa Vasquez Purchasing Agent Val Verde County

509 E. Gibbs Street Del Rio, TX 78840

SECTION 1.0 - GENERAL INFORMATION

Val Verde County is accepting sealed bids from vendors to provide concrete material to construct a Parking Lot to include driveways, curbs, gutters, and sidewalks for the Robert “Bob” Chavira Sports Complex in Del Rio, TX, 78840.

1.01 – QUESTIONS

Submit all questions to Carlos Velarde, P.E. at cvelarde@valverdecounty.texas.gov or you may call (830) 774-7569.

Questions are due by 4:30 P.M. on August 19, 2026 and responses will be posted by 4:30 P.M. on August 21, 2026. Q&A and addenda’s if applicable, will be posted on the following website: www.valverdecounty.texas.gov and emailed to those who submitted questions.

1.02 – SUBMITTAL INSTRUCTIONS

Please submit one (1) original copy of your sealed bid. All bids shall be sealed, addressed, and delivered to Val Verde County Purchasing Department, 509 E. Gibbs St., Del Rio, Texas 78840 by Thursday, August 27, 2026 at 2:00 P.M. (CST) at which time will be publicly opened and read aloud. It is the bidder’s responsibility to see that the bid arrives on time. Late bids will not be accepted and will be returned unopened.

Please mark the outer envelope: “BID 26-99 Concrete Material for Parking Lot for Sports Complex”

1.03 – AWARD OF CONTRACT

The contract will be awarded to a responsive, responsible Bidder submitting the lowest and best bid. The bidder selected will be notified at the earliest possible date. Val Verde County reserves the right to reject any and/or all bids and to waive any informality in bids received where such rejection or waiver is in its interest.

1.04 – BONDS

A bid bond in the amount of five percent (5%) of the bid issued by an acceptable surety is required with each bid that exceeds $100,000.00. A certified check or bank draft payable to Val Verde County or negotiable U.S. Government Bonds (as par value) may be submitted in lieu of the Bid Bond.

The successful Bidder must furnish a Payment Bond in the amount of 100% of the contract price from an approved Surety Company holding a permit from the State of Texas to act as Surety and acceptable according to the latest list of companies holding certificates of authority from the Secretary of Treasury of the United States, or other Surety or Sureties acceptable to the Owner.

1.05 – MATERIAL DELIVERY

Include with your sealed bid if material delivery from ARO (After Receipt of Order) can be met. (See Section 3; line 5)

1.06 – LIQUIDATED DAMAGES

Time is of the essence in the performance of the contract. Because such damages for delay would be difficult and costly to determine, liquidated damages for delay (but not as a penalty) shall be paid to Owner in the amount of $100.00 for each day that expires after the contract time for completion.

1.07 – PAYMENT

Payment to vendor will be made 30 days from invoice date and after material has been received. Within those 30 days all inspection of material must be completed and agreed upon between both parties, and Owner must approve all material delivered is complete.

SECTION 2.0 - TERMS AND CONDITIONS

2.01 Failure to comply with all the Instructions and Conditions may subject the bid to rejection. The Terms and Conditions, the Specifications and Scope of Work will form part of the contractual agreement between Val Verde County and the successful bidder.

2.02 The successful vendor submitting bids will be notified by Letter of Award which will be conditioned upon entering in to a contract acceptable to the County.

2.03 The bid specifications indicate the minimum standard of quality, performance or other pertinent characteristics required. All variations and exceptions from minimum specifications must be attached to the bid on a separate page.

2.04 All bids will be valid until a contract has been awarded. All bids will be publicly read aloud at the date and time specified in the public notice.

2.05 Bids may be held by Val Verde County for a period not to exceed sixty (60) days from the date of the bid opening for the purpose of reviewing the bids and investigating the bidder’s qualifications prior to contract award.

2.06 The County reserves the right to waive technical irregularities in the form of the bid which do not alter the quality or quantity of the goods or service, and the County may reject any or all bids when it is in the best interest of the County to do so.

2.07 This agreement is subject to Texas law, including but not limited to, the Procurement Code, and all federal and state laws, rules and regulations pertaining to equal employment opportunity. The rights and obligations set forth herein are to be construed and interpreted according to said laws, regardless of whether they are expressly set forth herein.

Should any provision herein be found to be unenforceable; it will not affect the legality or enforceability of the remainder of the formal contract, so long as the basic intent and object of this agreement is not undermined by the elimination of the objectionable provision(s). The bidder agrees to comply with state laws and rules applicable to workers' compensation benefits for its employees. If the bidder fails to comply with the Workers' Compensation Act and applicable rules when required to do so, the formal contract may be terminated immediately by the contracting agency.

2.08 The bidder will save and hold the County harmless from all suits, actions, claims, losses and expenses, including attorney's fees brought on account of any injuries or damages sustained by any employee or person, including wrongful death, or damage to property as a result of any negligence, misconduct or omission by the bidder or employee or agent thereof connected in any way with bidder's performance under the formal contract.

2.09 It is expressly agreed and understood that the vendor is not authorized to act as an agent of the County or to enter into any contract on behalf of the County. It is also acknowledged that the vendor, its agents and employees, by virtue of award of this proposal, are not entitled to any fringe benefits available to the employees of Val Verde County.

2.10 Award of the bid will not be altered, changed or amended except by an instrument in writing executed by the parties hereto.

2.11 Upon award, the agreement between vendor and the County will be governed by the laws of the State of Texas and enforced in the County of Val Verde.

2.12 After award, bids are subject to public inspection. Any confidential or proprietary information should be marked as such with a brief explanation as to why. Entire bids may not be considered proprietary. All material submitted will become the property of Val Verde County and will not be returned.

2.13 The Vendor will be required to carry and provide to Val Verde County a Certificate of Insurance with the following requirements.

a. Commercial General Liability:

General Aggregate $2,000,000

Personal Injury Each Occurrence (Bodily Injury & Property Damage) $1,000,000

b. Automobile Liability:

Bodily Injury:

Each Person $1,000,000 Each Accident $1,000,000 Property Damage:

Each Accident Combined Single Limit $2,000,000

c. Worker’s Compensation: As required by Texas State Statute.

d. Excess or Umbrella Liability:

Per Occurrence General Aggregate $1,000,000

e. Contractor’s Pollution Liability:

Each Occurrence

General Aggregate $1,000,000

Val Verde County must be listed as an Additional Insured and a Certificate Holder. Proof of coverage must be provided to the County before the commencement of the job.

SECTION 3.0 – SUMMARY OF SPECIFICATIONS

Concrete mix specification:

1. Concrete strength:

- Compressive strength 3000 psi at 28 days

2. Concrete Volume:

- Total Volume: 4935 cubic yard.

3. Mix Design:

- Cement type, Type I or II Portland cement

4. Concrete properties:

- Workability, slump of 4 to 6 inches.

- Air content, 5% to 7%

5. Delivery requirements:

- Delivery time: ensure delivery within 90 minutes of mixing.

- Temperature: maintain concrete temperature between 50F and 85F during delivery.

6. Testing:

- Compressive strength testing: standard cylinder samples to be taken from testing at 7 and 28 days.

These specifications should be reviewed and approved by the project engineer before proceeding with the order.

QUALITY ASSURANCE

A. Vendor’s On-Site Responsibilities

1. The Vendor shall take all precautions necessary to protect all existing landscaping, sidewalks, trails, buildings, vehicles, utilities, equipment, etc., in the area where the work is being done or that may be located adjacent to or in-route across County property to the job site. The vendor shall rebuild, restore, and make good at own expense, all injury and damage to same which may result from work being carried out under this contract.

2. The Vendor shall not park or drive any vehicles or equipment beneath the drip line of on-site trees and shrubs. The Vendor and employees shall not park on unsurfaced property and shall not drive vehicles across County land, unless it is directly necessary to deliver materials to the job site.

3. The Vendor shall take all necessary precautions to ensure the safety of any pedestrians during the delivery of material.

A. The owner does not assume any responsibility for any public utilities.

B. The Vendor shall be responsible for the protection of unfinished work and shall be responsible for the safety of individuals using equipment to offload. The Vendor shall, at his own expense, furnish equipment necessary to unload goods and shall take such other precautionary measures for the protection of persons or property.

C. The Vendor shall furnish and supply all supervision, equipment, and labor necessary to perform unloading material and stock piling of material as specified herein and on the plans.

PRODUCT DELIVERY, STORAGE, AND HANDLING

A. The Vendor shall protect all materials from inclement weather: wet, damp, extreme heat, or cold, theft, damage, or vandalism.

B. All manufacturers’ labels, installation instructions, and shop drawings shall be included for each item ordered.

WARRANTY

A. The Vendor shall guarantee all materials supplied by the Vendor for a period of one (1) year from date of acceptance.

B. Repairs made necessary due to faulty workmanship shall be made promptly by the Vendor at the Vendor’s expense.

CODES AND STANDARDS

The vendor is to conform to all local, state, and federal codes and ordinances.

DISCREPANCIES

It is the intent of this bid that all material must be furnished in accordance with the generally accepted practice of the area.

In the event of any discrepancies between the plans and specifications or doubts as to the meaning and intent of any portion of the bid, the Owner shall define what is intended to apply to the work.

3.02 - SITE CONDITIONS

EXAMINATION OF SITE

It is recommended that Bidders become familiar with the project site. Failure to familiarize yourself with the project site or visit the project site will in no way relieve the successful Bidder from the responsibility of providing the proper design in accordance to project specifications and to submission of bid. Bidder will be responsible for any and/or all additional cost to the Owner.

3.03 – INSPECTION AND ACCEPTANCE

When all material has been delivered, the Owner will receive and inspect the materials. At this time the Owner will make note of any items not received or damaged and will discuss with the delivery vendor and awarded contractor.

SECTION 4.0 – BIDS

A. All bids must be submitted on the forms provided and are subject to all requirements of the Bid Documents, including the Drawings.

B. All bids submitted shall be valid for a period of sixty (60) calendar days from the date of the bid opening.

C. Bid documents, including but not limited to the bid, shall be sealed in an envelope and clearly labeled with the words "Bid Documents”, the project bid number, name of bidder and the date and time of bid opening.

D. The County may consider as irregular any bid on which there is an alteration of or departure from the bid form and, at its option, may reject any irregular bid.

E. If a contract is awarded, it will be awarded to a responsive, responsible bidder on the basis of the lowest and best bid and the selected alternate bid items, if any. The contract will require the completion of the work in accordance with the contract documents.

ALTERNATE BID ITEMS

No alternate bids or bid items will be considered unless they are specifically requested in the technical specifications.

BID MODIFICATIONS PRIOR TO BID OPENING

Any bidder may modify its bid by submitting a modification or supplemental bid at any time prior to the scheduled closing time for receipt of bids, provided such modification or supplemental bid is received by the locality prior to the closing time.

The modification or supplemental bid should not reveal the original bid price but should provide only the addition, subtractions or other modifications to the original bid so that the final prices or terms will not be known by the locality until the sealed bid is open.

BID BONDS

A. A bid bond in the amount of five percent (5%) of the bid issued by an acceptable surety shall be submitted with each bid for contracts greater than $100,000.00. A certified check or bank draft payable to the locality or negotiable U.S.

Government Bonds (as par value) may be submitted in lieu of the Bid Bond.

B. The bid bond or its comparable will be returned to the bidder as soon as practical after the opening of bids.

STATEMENT OF BIDDERS QUALIFICATIONS

Each bidder shall submit on the form furnished for that purpose a statement of the bidder's qualifications. Val Verde County shall have the right to take such steps as it deems necessary to determine the ability of the bidder to perform its obligations under the contract, and the bidder shall furnish Val Verde County all such information and data for this purpose as it may request. The right is reserved to reject any bid where an investigation of the available data does not satisfy Val Verde County that the bidder is qualified to carry out properly the terms of the contract.

WITHDRAWAL OF BIDS

Bidder may withdraw the bid before the time fixed for the opening of bids, by communicating its purpose in writing to Val Verde County. Upon receipt of such notice, the unopened bid will be returned to the bidder. The bid guaranty of any bidder withdrawing his bid will be returned promptly.

BID PROPOSAL

BID 26-99 CONCRETE MATERIAL FOR PARKING LOT

ROBERT “BOB” CHAVIRA SPORTS COMPLEX

VAL VERDE COUNTY, TEXAS

DATE:

Gentlemen:

Having carefully examined the Specifications, the undersigned Bidder hereby proposes to supply all necessary items listed at the quantities shown for each item on the following bid schedule.

The bid schedule attached lists the various divisions of materials in the Specifications. Bid quantities must be shown in Words and Figures for each item listed in the Proposal, and in the event of a discrepancy, the words shall control.

Receipt is hereby acknowledged of the following addenda to the Contract Documents:

Addendum No. 1 dated Received

Addendum No. 2 dated Received

Addendum No. 3 dated Received

Bidder agrees to supply all of the materials listed in the proposal and as described in the Specifications, for the following quantities:

The following changes are hereby made a part of the specifications for Bid 26-99 Concrete Material for Parking Lot at Robert “Bob” Chavira Sports Complex contract.

The Vendor shall acknowledge receipt of this clarification on the face of the envelope in which he submits his bid and by signing this addendum and attaching it to his bid proposal

Name Date

Title

BID PROPOSAL

BID 26-99 CONCRETE MATERIAL FOR PARKING LOT

ROBERT “BOB” CHAVIRA SPORTS COMPLEX

VAL VERDE COUNTY, TEXAS

FOR FURNISHING ALL MATERIAL:

P.1 1 Bid for material items to construct a parking lot to be located in Val Verde County, Texas. Delivered, for the sum of:

MATERIAL:

$ EA

FREIGHT:

$ EA

CY Approx. 4935

TOTAL AMOUNT OF BID: $

The proposed items listed to be supplied shall be accepted upon delivery and inspection for compliance with the specifications to the satisfaction of Val Verde County.

The undersigned Bidder hereby declares that he has visited the sites of work and has carefully examined the contract documents pertaining to the materials covered in the above bid, and that the bid prices contained in the proposal have been carefully checked and are submitted as correct and final.

The Supplier agrees to provide the items on which he has bid, as specified in the specification. The supplier shall provide materials on which he has bid, as specified and shown in the above bid.

The Bidder agrees that this bid shall be good and may not be withdrawn for a period of sixty (60) calendar days after the scheduled closing time for receiving bids.

By signing below the bidder agrees that the owner reserves the right to waive formalities, to reject any or all bids, and to accept the bid most advantageous to the interest of the owner. The right is also reserved to increase or decrease the total bid amount by 25%, by increasing or decreasing quantities if the total proposal exceeds or is below the funds available. The right is also reserved to eliminate any item(s) in the proposal if the total proposal exceeds the funds available.

Respectfully submitted: Business:

By:

Name

Printed Name Address

Title City, County, State, Zip

Email Address Telephone No. and Fax No.

TAX I. D. Number:

NONCOLLUSION AFFIDAVIT OF PRIME BIDDER

State of Texas )

County of )

, being first duly sworn, deposes and says that:

(1) He or She is of , the Bidder that has submitted the attached Bid;

(2) He or She is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

(3) Such Bid is genuine and is not a collusive or sham Bid;

(4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with another Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix an overhead, profit or cost element of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against (Local Public Agency) or any person interested in the proposed Contract; and

(5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

(Signed)

Title

Subscribed and sworn to me this day of .

By:

Notary Public

My commission expires

STATEMENT OF BIDDER'S QUALIFICATIONS

All questions must be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information it desires.

Date:

Bidder (Legal Name of Firm):

Date Organized:

Address :

Date Incorporated

Federal ID Number: ____________________________

Number of Years in contracting business under present name

List all other names under which your business has operated in the last 10 years:

Work Presently Under Contract:

Contract Amount $ Completion Date

Type of work performed by your company:

Total Staff employed by Firm (Break down by Managers and Trades on separate sheet):

Have you ever failed to complete any work awarded to you? Yes No (If yes, please attach summary of details on a separate sheet. Include brief explanation of cause and resolution)

Have you ever defaulted on a contract? Yes No (If yes, please attach summary of details on a separate sheet.)

Has your organization had any disbarments or suspensions that have been imposed in the past five years or that was still in effect during the five-year period or is still in effect? Yes No (If yes, list and explain; such list must include disbarments and suspensions of officers, principals, partners, members, and employees of your organization.)

List the projects most recently completed by your firm (include project of similar importance):

Project Amount $ Mo/Yr. Completed

Major equipment available for this contract:

Are you in compliance with all applicable EEO requirements? Yes No (If no, please attach summary of details on a separate sheet.))

Bank References:

Address: Contact Name:

City & State: _____________________ Zip: ____________________ Phone Number:

Credit available: $

Has the firm or predecessor firm been involved in a bankruptcy or reorganization? Yes No (If yes, please attach summary of details on a separate sheet.)

List on a sheet attached hereto all judgements, claims, arbitration proceedings, or suits pending or outstanding against bidder over the last five (5) years with amount of claim and brief description.

List on a sheet attached hereto all lawsuits or requested arbitration with regard to construction contracts which bidder has initiated within the last five (5) years and brief explanation of claim and outcome.

Attach resume(s) for the principal member(s) of your organization, including the officers as well as the proposed superintendent for the project.

Signed this ______ day of _______________________, 20____.

Signature

Printed Name and Title

Company Name

NOTARY STATEMENT

______________________________, being duly sworn, says that he/she is the _________ of Position/Title ___________________ _____, and hereby swears that the answers to the foregoing questions and all statements therein Firm Name contained are true and correct. He/she hereby authorizes and requests any person, firm, or corporation to furnish any information requested City/County of _____________________ in verification of the recitals comprising this Statement of Bidder's Qualifications.

Subscribed and sworn before me this _________day of _______ ___, 20____.

Notary Public My Commission Expires: _______________ Signature Printed Name

Revised 1/1/2021 Form provided by Texas Ethics Commission www.ethics.state.tx.us

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity (Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021)

FORM CIQ

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

OFFICE USE ONLY

Date Received

1 Name of vendor who has a business relationship with local governmental entity.

Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)

3 Name of local government officer about whom the information is being disclosed.

Name of Officer

4 Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.

Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary.

A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor?

Yes No

B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity?

Yes No

5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more.

Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).

Signature of vendor doing business with the governmental entity

Date

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.

Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on:

(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity;

(B) a transaction conducted at a price and subject to terms available to the public; or

(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency.

Local Government Code § 176.003(a)(2)(A) and (B):

(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:

(2) the vendor:

(A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that

(i) a contract between the local governmental entity and vendor has been executed; or

(ii) the local governmental entity is considering entering into a contract with the vendor;

(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that:

(i) a contract between the local governmental entity and vendor has been executed; or

(ii) the local governmental entity is considering entering into a contract with the vendor.

Local Government Code § 176.006(a) and (a-1)

(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:

(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);

(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or

(3) has a family relationship with a local government officer of that local governmental entity.

(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of:

(1) the date that the vendor:

(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or

(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or

(2) the date the vendor becomes aware:

(A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a);

(B) that the vendor has given one or more gifts described by Subsection (a); or

(C) of a family relationship with a local government officer.