City of Sammamish

Small Public Works Project Reard House Renovation – Finish Work

801 228th Avenue SE • Sammamish, WA 98075 • Phone: 425-295-0500 www.sammamish.us

Invitation to Bid:

Reard House Renovation – Finish Work 1516 220th Ave SE Sammamish, WA 98075

1.01 Description of Work:

The City of Sammamish is seeking a contract for:

Finish work to be performed at the historic Reard House in Big Rock Park – Central at 1516 220th Ave SE, Sammamish, WA 98075.

The Reard House is a 1,630 SF, 2-story, designated historic landmark farmhouse that will be open for public use. The house was moved to its current location in Big Rock Park Central in 2012. The house was partially renovated and a new kitchen addition and porch were constructed. This project includes miscellaneous items necessary to complete the renovation work from the previous projects.

Work includes, but is not limited to: support the plumbing and electrical contractors with prep and finish; provide access support to electrical contractor; install kitchen hardware and appliances; install restroom accessories for one accessible and one non-accessible restroom; improve door accessibility; construct storage shelving; install translucent window film at restrooms; install exhaust fans; provide protective cover for historic wall finish within restroom; repair one exterior second floor window sill; and miscellaneous minor patching and finish work.

Contract Duration: Nov 23rd, 2026 to Feb 28th, 2027 **Work expected to be completed by mid-February, 2027**

1.02 Communication/Coordination:

Please direct any questions concerning this Invitation to Bid (ITB) to the solicitation page in Bidnet. Only written questions will be considered. Questions received after the deadline identified in the Proposed Timeline may not be considered. Unauthorized contact regarding this

ITB with other City employees may result in disqualification from consideration. Any oral communications will be considered unofficial and non-binding on the City.

Questions will be answered in writing and posted on Bidnet. It is the responsibility of individual firms to check this website for any amendments or Q&As related to this ITB.

For questions relating to Bidnet and the submission process, please contact the City’s Project Contact listed below.

Small Public Works Project Reard House Renovation – Finish Work

PROJECT CONTACT

Andrew Roddy | Facilities Project Manager aroddy@sammamish.us | 206-561-6267

2.01 Bidding Schedule and Submittal:

EVENT DATE

Release ITB to Vendors Nov 4th, 2026

Non – Mandatory Site visit Nov 6th 2026, 10-11:00 am

Reard House – Big Rock Park - Central

1516 220th Ave SE Sammamish, WA

98075

Questions due (through BidNet only) Nov 9th, 2026 by 5:00 PM PT

Responses posted (through BidNet only) Nov 11th, 2026 by 5:00 PM PT

Bid Responses Due Nov 16th, 2026 by 5:00 PM PT

Contract start date: Approximately Nov 23rd, 2026

Late submittals will not be accepted.

Non-Mandatory Site Visit Information

Site will be available to contractors on Nov 6th, 2026, at 10:00 am. This is the only opportunity for the contractors to visit the sites with the city.

2.02 Qualification of Bidders

This Request for Proposal is being issued in accordance with RCW 39.04.155, which permits the use of a Small Works Roster to solicit bids. Only qualified contractors who have filled out an application to be on the roster and have been accepted at the time of the bid closing may submit bids. To fill out an application, please see MRSC Small Works Roster for instructions.

2.03 Amendments

The City reserves the right to request that any respondent clarify its proposal or to supply any additional material deemed necessary to assist in the evaluation of the proposal.

The City reserves the right to change the schedule or issue amendments to the Invitation at any time. The City also reserves the right to cancel or re-issue the Invitation. All such addenda will become part of the proposal.

2.04 Bid Withdrawal

Bids may be withdrawn at any time prior to the submission time specified in Section 2.01 provided notification is received in writing. Proposals cannot be changed or withdrawn after the time designated for receipt unless the award is delayed for a period exceeding 60 calendar days.

Small Public Works Project Reard House Renovation – Finish Work

2.05 Bid Modification and Clarification

Modification of a proposal already received will be considered only if the request is received prior to the submittal deadline. All modifications must be made in writing, executed and submitted in the same form and manner as the original proposal.

2.06 Bid Sheet

The bid sheet to be utilized is at the end of this Invitation. It is to be fully completed by the bidder along with the vendor information and signature page that follows.

The City reserves the right to request documentation showing the authority of the individual signing the proposal to execute contracts on behalf of anyone, or any corporation, other than himself\herself. Refusal to provide such information upon request may cause the proposal to be rejected as non-responsive.

Incomplete bids and bids received after the time fixed for the submittal deadline will not be considered.

2.07 Bid Award

• Only firm bids will be accepted

• The City reserves the right to reject any or all bids or waive any irregularities and informalities in the bids submitted and accepted by the City.

• The City reserves the right to make bid awards to the lowest responsive and responsible bidder as deemed in the best interests of the City.

2.08 Bid Rejection

After review, bids may be rejected by the City as authorized in RCW 39.26.160 and/or any failure to meet the bid call.

2.09 Bid Validity Period

Submission of a proposal will signify the vendor’s agreement that its proposal and the contents thereof are valid for 90 days following the submission deadline unless otherwise agreed to in writing by both parties. The proposal will become part of the contract that is negotiated between the City and the successful vendor.

2.10 Public Records

Under Washington State law (RCW Chapter 42.56) the documents (including but not limited to written, printed, graphic, electronic, photographic or voice mail materials and/or transcriptions, recordings or reproductions thereof) submitted in response to this Invitation or Proposal (the “documents”) become a public record upon submission to the City, subject to mandatory disclosure upon request by any person, unless the documents are exempted from public disclosure by a specific provision of law. Furthermore, “the documents” shall become the property of the City.

Small Public Works Project Reard House Renovation – Finish Work

2.11 Compliance Requirements

In addition to the requirements specified in the attached sample contract, as listed below, the vendor awarded a contract shall comply with federal, state and local laws, statues, and ordinances relative to the execution of the work. This requirement includes, but is not limited to, protection of public and employee safety and health; environmental protection by waste reduction and recycling; the protection of natural resources; permits; fees; licenses;

taxes; and similar subjects.

2.12 Contract Requirements

See attached sample contract for further contractual requirements, including but not limited to:

1. Payments

2. Warranties/Guaranty

3. Insurance Requirements

4. Indemnification/Hold Harmless

5. Retainage Requirement (No retainage required for projects under $50,000)

6. Contractors State Contractor License & UBI number

7. Contractors Employment Security Dept # & Industrial Insurance

8. Contractors State Excise Tax Registration #

9. Copy of Contractor’s City business license.

10. Required Prevailing Wage/PW Requirement Training

11. No State or Federal Debarment.

2.13 Contract Execution

The City shall not be bound or in any way obligated until both parties have executed a contract. If the selected vendor fails to sign the contract within ten (10) business days of delivery of the final contract, the City may elect to cancel the award and award the contract to the next highest ranked vendor.

All parties may incur no cost chargeable to the proposed contract before the date of the execution of the contract.

It is further noted that the Estimated Contract Value is a “Not to Exceed” amount and the contractor understands that the Estimated Contract Value may not be expended in its entirety.

3.01 Vendor Information

The forms referenced below must be submitted with the vendor proposal. Please mark those areas that do not apply to your proposal with an “N/A” – Do not leave any space blank.

3.02 Signatures

• An authorized representative must sign the bid, with the vendor’s address and telephone information provided. Unsigned bids will not be considered.

• If the bid is made by an individual, the name, mailing address and signature of the individual must be shown.

Small Public Works Project Reard House Renovation – Finish Work

• If the bid is made by a firm or partnership, the name and mailing address of the firm or partnership and the signature of at least one of the general partners must be shown.

• The City reserves the right to request documentation showing the authority of the individual signing the bid to execute contracts on behalf of anyone, or any corporation, other than himself/herself. Refusal to provide such information upon request may cause the bid to be rejected as non-responsive.

3.03 Performance Expectations

If the vendor has had a contract terminated for default during the past five (5) years, all such incidents must be disclosed. “Termination for default” is defined as notice to stop performance due to the vendor’s non-performance or poor performance. If contract was terminated for non-allocation of funds or any other reason, please explain in full detail.

The City will evaluate the facts and may, at is sole discretion, reject the vendor’s proposal if the facts discovered indicate that completion of a contract resulting from this proposal may be jeopardized by selection of the vendor.

All bidders must certify that they are not on the Comptroller General’s list of ineligible contractors nor the list of parties excluded from Federal procurement or non-procurement programs.

3.04 Prevailing Wage

The Vendor is required to pay, at a minimum, the applicable prevailing wage rates to those employees performing services under the contract. The applicable wage rates are set forth in the State of Washington Department of Labor and Industries Prevailing Wage Rate Schedule, RCW 39.12.020. Wage rates may be found at https://secure.lni.wa.gov/wagelookup/

The prevailing wage schedule in effect for the work under the contract will be the one in effect upon the date of execution of the contract and will continue in effect for the duration of the contract.

It is the responsibility of the vendor to ensure the appropriate labor classification(s) are identified and that the applicable wage and benefit rates are taken into consideration when preparing their bid according to these specifications.

The selected vendor must submit to the Department of Labor and Industries, a “Statement of Intent to Pay Prevailing Wages”. A copy of the Approved Notice of Intent to Pay Prevailing Wages must be submitted to the City prior to payment of the first invoice. The vendor will pay promptly, when due, all wages accruing to its employees.

All invoice or payment applications are required to bear the following signed statement:

“I certify that wages paid under this contract are equal to or greater than the applicable wage rates set forth in the Washington State Prevailing Wage

Rates for Public Works Contracts issued by the State of Washington

Department of Labor and Industries.”

Small Public Works Project Reard House Renovation – Finish Work

The selected vendor must submit to the Department of Labor and Industries an “Affidavit of Wages Paid” and a copy of an approved Affidavit must be submitted at the end of the contract to the City before the last payment or any retained funds will be released.

The cost of filing a Statement of Intent to Pay Prevailing Wages and Affidavit of Wages Paid with the Department of Labor and Industries shall be at no additional cost to the City.

The Director of the Department of Labor and Industries shall arbitrate all disputes of the prevailing wage rate, RCW 39.12.060 and WAC 296-127-060.

3.05 Scope of Work

Per attached Attachment A (Bid Documents) & Attachment B (Sample Contract)

Small Public Works Project Reard House Renovation – Finish Work

Bidders Document Checklist

The following items must be submitted or your bid may be declared non-responsive.

☐ Statement of Bidder’s Qualifications

☐ Affidavit

☐ Contractor Certification – Wage Law Compliance

☐ Proposal Form

Small Public Works Project Reard House Renovation – Finish Work

STATEMENT OF BIDDER’S QUALIFICATIONS

Name of Contractor:

Contact Person for this Bid:

Address:

Telephone:

Number of years the Contractor has been engaged in the construction business under the present firm name indicated:

Gross dollar amount of work under contract:

Gross dollar amount of contracts not completed:

Type of work generally performed by Contractor:

Provide list of five similar, major projects completed by the Contractor within the last ten years and the gross dollar amount of each project.

Provide a list of five major pieces of equipment which are anticipated to be used on this project by the Contractor and note which items are owned by the Contractor and which are to be leased or rented from others.

EQUIPMENT DESCRIPTION OWNERSHIP

1.

Contractor Lease/Rent

2.

Contractor Lease/Rent

3.

Contractor Lease/Rent

4.

Contractor Lease/Rent

5.

Contractor Lease/Rent

Small Public Works Project Reard House Renovation – Finish Work

BANK REFERENCES:

BANK ADDRESS CONTACT NAME PHONE

How many general superintendents or other responsible employees in a supervisory position do you have at this time and how long have they been with the Contractor?

Have you changed bonding companies within the last three years? Yes No

If so, why? (optional)

Have you ever sued or been sued in reference to a public works contract by a special district, municipality, county, or state government? Yes No

If so, name the agencies and reasons therefore:

Disposition of case, if settled:

UNIFIED BUSINESS IDENTIFICATION (UBI) NO.

INDUSTRIAL INSURANCE ACCOUNT NO.

EMPLOYEMENT SECURITY DEPARTMENT NO.

STATE EXCISE TAX REGISTRATION NO.

DEPARTMENT OF LABOR AND INDUSTRIES

PREVAILING WAGE TRAINING COMPLETE? Yes No

MUST ACCOMPANY BID

Small Public Works Project Reard House Renovation – Finish Work

AFFIDAVIT

State of )

) ss

County of )

The Bidder, being first duly sworn on oath says that the bid herewith submitted will be conditioned by the following:

A. BID: The Bidder agrees to perform the Work in compliance with the Contract Documents, for the prices stated in the Bid Form and Special Provisions.

B. ANTI DISCRIMINATION STATEMENT: Discrimination prohibited by applicable laws:

Discrimination in all phases of employment is prohibited by, among other laws and regulations, Title VII of the Civil Rights Act of 1964, the Vietnam Era Veterans Readjustment

Act of 1974, Sections 503 and 504 of the Vocational Rehabilitation Act of 1973, the Equal Employment Act of 1972, the Age Discrimination Act of 1967, the Americans with Disabilities Act of 1990, the Civil Rights Act of 1991, Presidential Executive Order 11246, Executive Order 11375, and the Washington State Law Against Discrimination, RCW 49.60. These laws and regulations establish minimum requirements for affirmative action and fair employment practices which Contractor must meet.

During performance of the Work:

Protected Classes: Contractor shall not discriminate against any employee or applicant for employment because of any protected class described in RCW 49.60 including but not limited to age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, nor commit any other unfair practices as defined in RCW 49.60.

Advertisements to state nondiscrimination: Contractor shall, in all solicitations or advertisements for employees placed by or for it, state that all qualified applicants will be considered for employment, without regard to any of the protected classes listed in RCW 49.60.

Contractor to notify unions and others of nondiscrimination: Contractor shall send to each labor union, employment agency, or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice advising the labor union, employment agency, or workers’ representative of Contractor’s obligations according to the Contract Documents and RCW 49.60.

Owner and State access to Contractor records: Contractor shall permit access to its books, records, and accounts, and to its premises by Owner, and by the Washington State Human Rights Commission, for the purpose of investigation to ascertain compliance with this section of the Contract Documents.

Pass through provisions to Subcontractors: Contractor shall include the provisions of this section in every Subcontract.

Small Public Works Project Reard House Renovation – Finish Work

AFFIDAVIT

C. NON-COLLUSION: The Bidder, by signing and having the Bid Form notarized, swears, deposes and says that the Bidder has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in the preparation and submission of a Bid to the Owner for consideration in the award of a contract on the improvement described in the Bid Documents.

BIDDER:

Business Name Telephone Number

Business Address (Street) (City) (State) (Zip Code)

State of Washington Contractor Registration No:

City of Sammamish Business License No:

(must be obtained prior to Notice to Proceed) Receipt is hereby acknowledged of Addenda No(s): through

OFFICIAL AUTHORIZED TO SIGN FOR BIDDER:

Signature Printed Name Title

MUST ACCOMPANY BID

Small Public Works Project Reard House Renovation – Finish Work

CONTRACTOR CERTIFICATION

WAGE LAW COMPLIANCE - RESPONSIBILITY CRITERIA PUBLIC

WORKS CONTRACTS

FAILURE TO RETURN THIS CERTIFICATION AS PART OF THE BID PROPOSAL

PACKAGE WILL MAKE THIS BID NONRESPONSIVE AND INELIGIBLE FOR AWARD

I hereby certify, under penalty of perjury under the laws of the State of Washington, on behalf of the firm identified below that, to the best of my knowledge and belief, this firm has

NOT been determined by a final and binding citation and notice of assessment issued by the

Washington State Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW

49.48.082, any provision of RCW chapters 49.46, 49.48, or 49.52 within three

(3) years prior to the date of the Call for Bids.

Bidder Name:

Name of Contractor/Bidder - Print full legal entity name of firm

By:

Signature of authorized person

Print Name of person making certifications for firm

Title:

Title of person signing certificate

Place: Date:

Small Public Works Project Reard House Renovation – Finish Work

PROPOSAL FORM

1516 220th Ave SE Sammamish, WA 98075

CITY OF SAMMAMISH

Bidder: Date:

Address:

Street

City State ZIP Code

PROJECT: Reard House Renovation – Finish Work

Pursuant to and in compliance with your invitation for bids and the Instructions to Bidders and other documents relating thereto, the undersigned has carefully examined the drawings and specifications, as well as the premises and conditions affecting the work, and hereby proposes to furnish all labor and materials and to perform all work as required for construction of the improvements in strict accordance with the contract documents and specifications for the amounts shown in Bid Schedule.

Bidder’s Declaration and Understanding If the undersigned is notified for the acceptance of this bid within forty-five (45) calendar days of the time set for the opening of bids, the undersigned agrees to execute a contract for the above work bid in the form of the contract bound in these specifications.

By:

Name of Bidder

Title:

Small Public Works Project Reard House Renovation – Finish Work

BID

Bidder ____________________________________ Date ______________________

1.01 BASE BIDS

The Project for Reard House Renovation – Finish Work is composed of the Base Bid, Any bid that is obviously not in conformance may be considered non-responsive. The Owner reserves the right to reject any bid that is considered to be non-responsive.

TOTAL BID

All labor, materials, and equipment necessary as outlined in the Scope of Work. BASE BID as specified in project specifications, and all other incidental work necessary to complete this work item.

(Price does not include Washington State Sales

Tax)

Unit Unit Price Total Price

Total

Total Bid in words (spelled out) (based on area projections on pg one (1) of this document unless noted otherwise by bidder)

SALES TAX:

None of the above bid prices include State or Local Sales Tax.

BASIS OF AWARD

A contract will be awarded, if at all, based on the lowest responsible bidder for the TOTAL

BID PRICE

Small Public Works Project Reard House Renovation – Finish Work

PAYMENT RELEASE REQUIREMENTS

PAYMENT RELEASE REQUIREMENTS

Intent to Pay Prevailing Wage (Contractor generates)

Department of Labor/Industries Employment Standards Division General Administration Building Olympia, Washington 98504

(360) 956-5335

All contractors and sub-contractors are required to file the Intent form. State approval of the Notice of Intents is required prior to the release of any payments. RCW 39.12 and WAC

296-127