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Cully M. Johnston Procurement Specialist 3

FMPS

Procurement Department

Argonne National Laboratory

9700 South Cass Avenue, Bldg. 201

Lemont, IL 60439

Phone: (630)252-7049 E-Mail: cjohnston@anl.gov

07/12/2023

TO ALL PROSPECTIVE OFFERORS:

Subject:

Request for Proposal (RFP) No. 3-B148-P-00280-00 based on Argonne National Laboratory Scope of Work for “Technical Editing and Design Support”, dated 07/06/2023 Argonne National Laboratory (Argonne) under a prime contract with the U.S. Department of Energy (DOE), has the responsibility of obtaining the item(s) which are the subject of this Request for Proposal (RFP). You are invited to furnish a proposal for meeting this requirement. Your attention is directed to the enclosed documents which constitute requirements for this RFP and should be fully complied with as indicated.

Enclosure No. 1:

RFP Instructions (please read first)

Enclosure No. 2:

Contract Articles and General Provisions applicable to any resultant contract. These include the following documents:

A.

Sample Labor Hour Contract.

B.

Appendix "A", Argonne Terms and Conditions for Labor Hour and Time and Materials Contracts, dated 02/01/2022.

C.

Appendix "B", Argonne National Laboratory Statement of Work entitled, “Technical Editing and Design Support”, dated 07/06/2023.

D.

Draft Appendix "C", Rate Schedule, dated TBD.

E.

Appendix "D-12", Intellectual Property Provisions for Job Shop (Employee-Like Waiver), dated June 2020.

Enclosure No. 3:

Contract Pricing Proposal Format.

Enclosure No. 4:

Evaluation Criteria.

Enclosure No. 5:

Pre-Award Information and Booklet of Representations and Certifications, dated 06/06/2022.

GENERAL INSTRUCTIONS

Your immediate requirement is to provide a response concerning your price estimate with substantiation and background information, completion of the representation/certifications booklet, and submission of changes or waiver/deletion requests with basis of such request (as applicable; if any). Based upon your submission(s) and determination by this office for any subsequent award, a potential contract similar to that contained within this RFP may be transmitted to you.

A.

General Terms and Conditions

Enclosure No. 2 represents the anticipated contractual vehicle, including standard terms, provisions, and scope of work. This enclosure was provided for your information and review. Unless notified during any subsequent negotiations, these documents will be included in any resultant agreement. Any request for deviation or waiver from terms or conditions provided herein must be addressed in writing with your response. Your request must specify the particular term or condition that you desire altered, changed, or deleted. Identify the basis of your request.

B.

Representations/Certifications

Enclosure No. 5 should be reviewed, completed, and returned with your price submission. Ensure that you have signed and dated the document on Page 19.

C.

Rights in Proposal Data

Offerors should indicate on the fore page, and all subsequent pages of their proposal, those sections, paragraphs, or areas which they consider to be proprietary or otherwise considered confidential (see enclosure entitled, "Representations and Certifications," second page Notice, and page 14). Argonne National Laboratory assumes no liability for disclosure or use of unmarked data and may use or disclose such data for any purpose. Unless restricted, information submitted in response to this RFP and subsequently used for procurement purposes may become subject to public disclosure pursuant to the provisions of the "Freedom of Information Act."

D.

Cost/Pricing Data Enclosure No. 3 is a pricing format to be used when submitting your labor rates.

E.

Evaluation Criteria

Enclosure No. 4 describes the evaluation criteria that will be utilized to determine the best value offeror.

F.

Authorized Contracting Representatives and Key Personnel Proposals should identify the proposed key individual(s) performing the project and the individual(s), (name, title, and telephone number) who will represent the establishment in any ensuing negotiations.

G.

Submission, Modification, Revision, And Withdrawal of Proposals (1) Proposals and modifications to proposals shall be submitted via email.

(2) The first page of the proposal must show--

(i) The solicitation number;

(ii) The name, address, telephone number, and email address of the offeror; and

(iii) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority unless that evidence has been previously furnished to the issuing office.

(3) Late proposals and revisions.

Any proposal received at the office designated in the solicitation after the exact time specified for receipt of offers will not be considered unless it is received before award is made and it is in the best interest of the Laboratory.

(4) Proposals submitted in response to this solicitation shall be in English and in U.S. dollars, unless otherwise permitted by the solicitation.

(5) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(6) Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Laboratory Procurement Official.

H.

Correspondence Submissions, Communications, and Due Date

Questions and requested clarifications must be submitted no later than 3:00pm, CDT, Wednesday, 07/19/2023.

Your proposal shall be submitted to the following email address as soon as possible, but no later than before 5:00pm, CDT, Wednesday, 07/26/2023. Email to:

cjohnston@anl.gov Attention:

Cully M. Johnston Procurement Specialist 3 Reference:

RFP No. 3-B148-P-00280-00 Your proposal should be effective for a period of ninety (90) days from the receipt of your proposal.

All communications or questions of a contractual nature related to this RFP should be directed to Argonne in writing at the email address provided above, or by telephoning (630)252-7049. Technical questions will be forwarded by appropriate Argonne Procurement Personnel to cognizant Argonne Technical Personnel.

I.

Award Authority

The Laboratory reserves the right to accept or reject all proposals if that is determined to be in the best interest of the Laboratory. Award may be made without discussion; and hence, your proposal should be submitted initially on the most favorable terms. Any subsequent award issued by the Laboratory shall be constituted in writing from authorized representatives of the Procurement Department of Argonne National Laboratory. No other representatives of the Laboratory are authorized to issue contracts or agreements or bind the Laboratory to any form of agreement or understanding. The Authorized Laboratory Procurement Official is the only individual who can legally commit the Laboratory to the expenditure of funds in connection with this proposed procurement.

J.

Proposal Preparation Cost

This Request for Proposal does not commit the Laboratory to pay any cost for the preparation and submission of a proposal.

All questions, comments, and correspondence should be directed to the undersigned at the email address specified above or telephone (630)252-7049.

Sincerely, Cully Johnston Procurement Specialist 3 Procurement Department

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