Re__Prevailing_wage_question.pdf

From: Kim Morales To: Tom Clemo Cc: Ariana Fernandez Subject: Re: Prevailing wage question Date: Thursday, March 27, 2025 10:14:33 AM Attachments: image003.png image004.png image005.png image006.png image007.png Outlook-Email with.png Outlook-Receiver w.png Outlook-sc3kx1gn.png Outlook-1imzhqsh.png RTG Executive Director SOW & Quals.docx

EXTERNAL

Hi Tom, This would be considered a professional service and not covered under prevailing wage.

Thank you, Kim Morales Labor Compliance Analyst kmorales@gcapservices.com

(714) 406-5467 (Direct)

GCAP Services, Inc.

Business Solutions, Implemented.

3525 Hyland Avenue, Suite 140 Costa Mesa, CA 92626

(714) 800-1795 | www.gcapservices.com Connect with us on LinkedIn!

From: Tom Clemo <Tom.Clemo@santamonica.gov> Sent: Thursday, March 27, 2025 9:40 AM To: Kim Morales <kmorales@gcapservices.com> Subject: RE: Prevailing wage question

Hi Kim –

Per our conversation, I have attached the SOW and qualifications for the LA Area Fire Chief’s Executive Director RFP.

Tom

From: Kim Morales <kmorales@gcapservices.com> Sent: Thursday, March 27, 2025 9:37 AM To: Tom Clemo <Tom.Clemo@santamonica.gov>; Sylvia Linn <slinn@gcapservices.com> Subject: Re: Prevailing wage question mailto:kmorales@gcapservices.com mailto:Tom.Clemo@santamonica.gov mailto:/o=ExchangeLabs/ou=Exchange Administrative Group (FYDIBOHF23SPDLT)/cn=Recipients/cn=d034c7c1b4f946d798d7f64d73781d33-5c7cb5a5-9e mailto:slinn@gcapservices.com https://urldefense.com/v3/__http://www.gcapservices.com/__;!!OfuUnHCITYtmmjM!r7xD8fXiHcXxpE0I6FffRYv2ojUOrN__AaQRnncDHUTaABFYJ3nsv5Wi68AmU_xcHQHxQAPjW2xSTuCWjXf18ovVijhg$ https://urldefense.com/v3/__http://www.gcapservices.com/__;!!OfuUnHCITYtmmjM!r7xD8fXiHcXxpE0I6FffRYv2ojUOrN__AaQRnncDHUTaABFYJ3nsv5Wi68AmU_xcHQHxQAPjW2xSTuCWjXf18ovVijhg$ https://urldefense.com/v3/__https://www.linkedin.com/company/gcapservices/__;!!OfuUnHCITYtmmjM!r7xD8fXiHcXxpE0I6FffRYv2ojUOrN__AaQRnncDHUTaABFYJ3nsv5Wi68AmU_xcHQHxQAPjW2xSTuCWjXf18vdegjg3$

Los Angeles Area Fire Chiefs Association

Los Angeles Area Regional Training Group

REQUEST FOR PROPOSAL

Management Consultant for the Los Angeles Area Fire Chief’s Association Regional Training Group Serving as RTG Executive Director

1. OVERVIEW OF PROJECT:

The Santa Monica Fire Department (“Department”) is seeking a Management Consultant to assume the Executive Director position, providing direction and leadership for the execution and achievement of the Los Angeles Area Fire Chiefs Association (LAAFCA) Regional Training Group strategic plan and subsequent long-term regional training needs.

The Regional Training Group (RTG) was established to address the training needs of all twenty-nine (29) fire departments in the greater Los Angeles area. With the development of the Regional Fire Service Training Strategic Plan, the RTG is continuing to develop regional training programs for immediate action by all Los Angeles area fire agencies. The RTG is presently comprised of an Intelligence Chief, six Regional Training Officers (sworn & non-sworn) a Planning Coordinator, and a part time Management Analyst that oversee the implementation of the Strategic Plan, through six (6) regional training centers and three (3) satellite training centers that support the plan’s goals and objectives.

Moving forward, the governance structure, staffing and number of training sites may be modified to meet equitable training needs amongst all twenty-nine (29) fire departments within the region. This includes the addition of a Regional Training site in the South Bay region. The Executive Director will be heavily involved in critical decisions that best serve the interests of the region while making recommendations of best management practices as it relates to organizational structure, work expectations of staff assigned to the RTG, performance benchmarks and equity of training to all paid professional firefighters within the region. In addition, the Awarded Consultant shall provide administrative support to the LAAFCA Executive Board and its member agencies.

2. SCOPE OF PROJECT:

Under the direction of the LAAFCA Executive Board, the Awarded Consultant shall be assigned the position of Executive Director to the Los Angeles Area Fire Chiefs Association Regional Training Group and will serve at the will and pleasure of the LAAFCA Executive Board. Duties and responsibilities shall include, but are not limited to the following:

· The RTG Executive Director provides routine written and oral reports of RTG performance, completed work, expectations and forecasts for optimal performance of regional training efforts and anticipated issues to LAAFCA and the RTG JPA Signatory Agencies.

· The Executive Director oversees and provides management and direction for an RTG Intelligence Chief, six Regional Training Officers (sworn & non-sworn) a Planning Coordinator, and a part time Management Analyst which make up the Regional Training Group.

· Maintains communication and collaboration with the training coordinators of six (6) regional training centers, three satellite training centers and any future training sites.

· The Executive Director will actively engage, lead, coach, and develop all staff members.

· Constantly assesses the RTG’s performance against strategic objectives within the strategic plan, adjusting as needed to stay on course.

· Develops short-term and long-term strategies that align with the RTG’s mission and vision while providing clear direction to RTG members.

· Anticipates future trends and challenges, providing a roadmap that keeps the RTG on course and also plans for growth and sustainability while developing and leads the strategy of the RTG within the broad context of the Training Strategic Plan.

· Ensures the Regional Training programs are designed in a manner to meet the organizational goals and objectives.

· Provides recommendations to the LAAFCA Executive Board of Directors regarding the RTG annual budget.

· Maintains official records and documents to ensure compliance with federal, state and local regulations.

· Evaluates the training programs implemented by the RTG.

· Guides the RTG in responding to emerging issues, trends and significant developments in fire service training.

· Collaborates with and effects positive and professional relationships with all stakeholders, partners, and auxiliary organizations.

· Promotes an organizational culture that fosters passion for the mission, cooperation, open and frequent communication and teamwork, working towards the organization’s vision, goals, and objectives.

· Advocates for the LAAFCA regional training program with Federal, State and Local officials, labor groups, institutions of higher learning and private industry to continually enhance regional training.

· On a monthly basis, provides routine written and oral reports of RTG performance, completed work, expectations and forecasts for optimal performance of regional training efforts and anticipated issues to all twenty-nine (29) member fire agencies.

· Attends meetings as requested and required as well as continually reviewing and evaluating the progress of all projects.

· Grant Administration and management.

· Resolves issues escalated by RTG Team Members, Fire Chiefs and Executive Fire Officers.

· Champions and supports the RTG JPA as well as its continued growth.

· Maintains official records and documents to ensure compliance with federal, state, and local regulations.

· Coordinates and serves as lead planner for the LAAFCA Mountain & Desert Conferences annually.

· Advocates for the LAAFCA regional training program with federal, state, and local officials, labor groups, institutions of higher learning and private industry to continually enhance regional training.

· Coordinates special event planning.

· Facilitates and coordinates incident command and terrorism response training.

· Consistently makes strategic decisions that align with LAAFCA’s objectives.

· Provides clear goals and performance targets to RTG members while creating a roadmap that guides every action and decision.

· Monitors and evaluates all critical facets of RTG training deliveries.

· Possesses the ability for the RTG to be agile and to pivot priorities and work assignments while producing outstanding training deliveries in compressed time frames. (Safety Standdowns, training & communications)

· Sets clear, measurable goals and performance targets to RTG members which creates alignment, ensuring everyone works toward a common purpose.

· Establishes an environment of accountability and performance.

· Provides opportunities for RTG members to take ownership and make decisions within their areas of expertise.

· Provides financial and operational oversight that guides the RTG through the complexities of fiscal grant management and operational excellence while overseeing the RTG’s budget and ensuring operational efficiency.

· Ensuring that the RTG operates within the bounds of legal and regulatory frameworks, maintaining transparency and integrity in all financial practices.

· Fosters stakeholder engagement and manages expectations by understanding and addressing the concerns and expectations of various stakeholders through active listening and responding to align the RTG’s strategies with stakeholder needs.

· Advocates and champions the RTG’s interests, promotes its positive impact on the region’s fire service and strives to ensure that its contributions are recognized and appreciated.

· The Awarded Consultant will function as an independent contractor and will be responsible for providing his/her own transportation, technology, and support functions. This includes administrative support for the Executive Director and RTG staff members with tasks such as management of workflow, document preparation, report writing, creating spreadsheets, tracking work, scheduling and other essential functions. Vendors shall include costs for any such administrative support as a part of their proposals.

· The Awarded Consultant shall agree to submit regular and timely invoices. Invoices shall include brief description of task performed by the RTG Executive Director and any administrative support personnel, as applicable.

3. PROJECT SPECIFICATIONS:

Qualified proposers shall meet the following criteria:

Mandatory Requirements:

· Ten (10) years of paid professional fire service experience with increasing responsibility up to and including the positions of Chief Officer.

· Possession of fire service management experience with an emphasis in program management.

· Demonstrated experience developing and implementing Regional Fire Service Training.

· Working knowledge of CA State Fire Marshal training, California Incident Command Certification System, and California Specialized Training Institute training and certification programs.

· Strong understanding of the regional and State Hazardous Materials programs, certification and training requirements.

· General understanding of the State and Federal grant process.

· Experience with developing or working within an organizational agreement such as a Joint Powers Authority.

· Ability to work effectively in collaboration with multi-agencies and diverse groups of people.

· Ability to build partnerships and establish/maintain positive relationships with all stakeholders.

· Personal qualities that include integrity, positive attitude, commitment to the RTG’s mission and the ability to inspire and motivate.

· Possession of leadership, management and supervision skills.

· Interpersonal skills, particularly effective oral and written communication skills. Demonstrated leadership in decision-making, effecting change, and organizational growth.

Desirable qualifications:

· Bachelor’s degree from an accredited university in the field of fire service, administration, business or public administration, or related field.

· Experience as an Assistant Chief, Deputy Chief or Fire Chief in a large metropolitan area

· Executive Fire Officer Certification from the National Fire Academy.

· Grant management and administration experience in one of the top “Five” UASI Cities.

image1.png image2.jpeg

Tom Clemo Deputy Fire Chief O: (310) 458-8666 C: (424) 280-0490 Visit our website Facebook | Twitter | Instagram

EXTERNAL

Sure, I will call you right now.

Kim Morales Labor Compliance Analyst kmorales@gcapservices.com

(714) 406-5467 (Direct)

GCAP Services, Inc.

Business Solutions, Implemented.

3525 Hyland Avenue, Suite 140 Costa Mesa, CA 92626

(714) 800-1795 | www.gcapservices.com Connect with us on LinkedIn!

From: Tom Clemo <Tom.Clemo@santamonica.gov> Sent: Thursday, March 27, 2025 8:40 AM To: Kim Morales <kmorales@gcapservices.com>; Sylvia Linn <slinn@gcapservices.com> Subject: Prevailing wage question

Hi Kim and Sylvia –

Can either of you give me a call when possible? I am at 424-280-0490

Tom https://www.santamonica.gov/departments/fire https://urldefense.com/v3/__https:/www.facebook.com/santamonicafd/__;!!OfuUnHCITYtmmjM!s42jBGj0GbkJF-QWShIfm_ueF2dECxHSov8Q1m829TjLrWySEMdtc79RiZqzR_nYBGbXANegS9wP5DFL3ZT3b0UTDz1Q$ https://urldefense.com/v3/__https:/twitter.com/SantaMonicaFire?ref_src=twsrc*5Egoogle*7Ctwcamp*5Eserp*7Ctwgr*5Eauthor__;JSUlJSU!!OfuUnHCITYtmmjM!s42jBGj0GbkJF-QWShIfm_ueF2dECxHSov8Q1m829TjLrWySEMdtc79RiZqzR_nYBGbXANegS9wP5DFL3ZT3b02Ln4Ql$ https://urldefense.com/v3/__https:/www.instagram.com/santamonicafire/?hl=en__;!!OfuUnHCITYtmmjM!s42jBGj0GbkJF-QWShIfm_ueF2dECxHSov8Q1m829TjLrWySEMdtc79RiZqzR_nYBGbXANegS9wP5DFL3ZT3b9BU4wBd$ mailto:slinn@gcapservices.com https://urldefense.com/v3/__http:/www.gcapservices.com/__;!!OfuUnHCITYtmmjM!s42jBGj0GbkJF-QWShIfm_ueF2dECxHSov8Q1m829TjLrWySEMdtc79RiZqzR_nYBGbXANegS9wP5DFL3ZT3b0k4CTjo$ https://urldefense.com/v3/__http:/www.gcapservices.com/__;!!OfuUnHCITYtmmjM!s42jBGj0GbkJF-QWShIfm_ueF2dECxHSov8Q1m829TjLrWySEMdtc79RiZqzR_nYBGbXANegS9wP5DFL3ZT3b0k4CTjo$ https://urldefense.com/v3/__https:/www.linkedin.com/company/gcapservices/__;!!OfuUnHCITYtmmjM!s42jBGj0GbkJF-QWShIfm_ueF2dECxHSov8Q1m829TjLrWySEMdtc79RiZqzR_nYBGbXANegS9wP5DFL3ZT3b4MUO9-V$ mailto:Tom.Clemo@santamonica.gov mailto:kmorales@gcapservices.com mailto:slinn@gcapservices.com