Re_Post Paraprofessional Staffing Services Fi.pdf

Rockdale County Public Schools

Paraprofessional Staffing Services Bid No. 2026-0002

Rockdale County Public Schools Purchasing Department

1062 North Street

Conyers, Georgia 30012

Request for Proposals

For

(Re-Post) Paraprofessional Staffing Services

September 15, 2025

RFP Number: 2026-0002

Due Date: October 09, 2025

Time Due: 11:00 a.m. ET

NIGP Commodity Code(s): 952-39, 952-93, & 961-30

ADVERTISEMENT FOR REQUEST FOR PROPOSALS

NOTICE TO PROPOSER:

Rockdale County Public Schools invites vendors to submit a proposal to provide paraprofessional staffing services. Outstanding solicitations may be viewed at:

https://rockdaleschools.bonfirehub.com/opportunities/201996

If you are unable to download these documents, you may contact the RCPS Purchasing Director:

Marki Dixon at (770)860-4295or mdixon@rockdale.k12.ga.us.

Online submittal instructions can be viewed at the following location online:

https://rockdaleschools.bonfirehub.com/opportunities/201996.

Proposals shall be submitted online at https://rockdaleschools.bonfirehub.com/opportunities/201996. The Office of Purchasing and

Warehouse Operations Services will only accept bids submitted online. Proposal submissions are due no later than 11:00 a.m., ET October 9, 2025 (as determined by the time stamp clock when submitted online).

RCPS will only accept online submissions for this RFP. Proposals can be submitted online at:

https://rockdaleschools.bonfirehub.com/opportunities/201996. Bids submitted after the bid close date will not be accepted. Note: Any proposal submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.

To ensure proper and timely online submission please adhere to the dates and times outlined below.

ROCKDALE COUNTY PUBLIC SCHOOLS

Marki Dixon

Director of Purchasing and Warehouse Operations Services

TENTATIVE TIMELINE

09/15/2025 Initial Release RFP to the marketplace

09/22/2025 Initial Deadline for written questions, 5:00 p.m., ET

09/25/2025 Extended Deadline for written questions, 5:00 p.m., ET

10/02/2025 Response to questions to be posted to Bonfire

10/06/2025 Initial RFP due online Bonfire by 11:00 a.m., ET

10/09/2025 Extended RFP due online Bonfire by 11:00 a.m., ET

10/09/2025 Administrative Review

10/13/2025 Evaluation

11/13/2025 Recommendation to the RCPS Board of Education https://rockdaleschools.bonfirehub.com/opportunities/201996 mailto:mxdixon@atlanta.k12.ga.us https://aps.bonfirehub.com/opportunities/XXX https://aps.bonfirehub.com/opportunities/XXX https://aps.bonfirehub.com/opportunities/XXX https://aps.bonfirehub.com/opportunities/XXX https://aps.bonfirehub.com/opportunities/XXX

TABLE OF CONTENTS

Specifications pg. 4

General Terms and Conditions pg. 6

Certificate of Non-Collusion pg. 21

Anti-Collusion Affidavit pg. 22

Non–Submittal Response Form pg. 23

Offeror Affirmation Form pg. 24

Offeror Information Form pg. 25

Offeror Reference Form pg. 26

Joint Venture Affidavit pg. 27

Primary Vendor / Subcontractor Utilization pg. 30

Promise of Non-Discrimination pg. 31

Contractor Affidavit of Compliance under O.C.G.A 13-10-91(b) (1) pg. 32

Subcontractor Affidavit of Compliance under O.C.G.A 13-10-91(b) (3) pg. 33

Affidavit of Exception pg. 34

Local Preference pg. 35

Solicitation Checklist pg. 36

Rockdale County Public Schools Contract pg. 37

Rockdale County Public Schools Signature Page pg. 62

1.0 PURPOSE

1.1 The Rockdale Board of Education (hereinafter, “ROCKDALE COUNTY PUBLIC SCHOOLS” or “RCPS”) invites licensed, experienced, qualified vendors to submit a proposal to provide paraprofessional staffing services bid.

1.2 In using this method for solicitation, we are requesting your best effort in seeking the best value for our requirements. To be eligible for consideration, proposals shall be presented in accordance with the instructions of this solicitation and within the timeframe specified. It shall be the responsibility of the selected Offeror to meet all specifications and guidelines set forth herein. ROCKDALE COUNTY

PUBLIC SCHOOLS, at its discretion, determines the criteria and process whereby proposals are evaluated and awarded. No damages shall be recoverable by any challenger as a result of these determinations or decisions by ROCKDALE COUNTY PUBLIC SCHOOLS.

2.0 CURRENT SITUATION

2.1 Rockdale County Public Schools presently have approximately 2,300 full-time employees. The current number of paraprofessionals at Rockdale County Public Schools is 320. Paraprofessionals work on an 185-day calendar, eight hours daily.

2.2 Rockdale County Public Schools is currently soliciting qualified vendors to submit proposals to provide paraprofessional staffing services throughout the school district. Rockdale County Public

Schools is searching for a vendor partnership to fill vacant paraprofessional positions and additional positions to include substitutes, as needed.

3.0 SCOPE OF WORK

3.1 The vendor will be called on an as needed basis to provide paraprofessional personnel to assist in supporting various departments and schools throughout the District. The employee must be eligible for a paraprofessional certificate and pass a criminal background check annually. No exact quantity is guaranteed. The selected vendor will coordinate these services through the Chief Human Resource

Officer or a designee. The selected vendor will offer a competitive benefits package that is comparable to what is offered to direct hires of Rockdale County Public Schools. Additionally, weekly or semi-monthly pay is strongly recommended.

3.2 Sample Position Descriptions

The following position is a example of the paraprofessional job description the contracted vendor(s) may be called upon to provide. However, for the purposes of this contract, positions may be filled and are subject to all terms and conditions of this solicitation.

3.3 Paraprofessional

Summary: Assist the teacher in the achievement of learning objectives by working with individual students and/or small groups to present or reinforce learning concepts.

Required knowledge and skills:

• Is present at work every day and arrive at assigned time.

• Demonstrates an attitude and demeanor that contributes to an atmosphere of harmony and goodwill in the workplace.

• Interacts in a professional manner with students, staff, and school/district leaders.

• Works with individual students and/or groups of students to positively reinforce materials/concepts introduced by the teacher.

• Guides independent study, small groups, enrichment work, and remedial work arranged by the teacher. Assists teacher with the implementation of lesson plans.

• Assists with the preparation of materials for instruction, including copying/duplicating of materials, construction of display/bulletin boards, learning centers, manipulatives, and other teaching aids.

• Assists teacher by performing necessary clerical tasks and routine record keeping.

• Assists with the supervision of students, including the maintenance of order in the classroom, library, halls, lunchroom, and school grounds. Supervises class when necessary.

• Assists teacher by setting up AV equipment for classroom use and assists with classroom housekeeping.

• Administers and grades examinations, and other work when applicable.

• Use appropriate behavior management techniques to maintain a positive learning environment.

• Attends approved training sessions, staff development activities, and required meetings.

• Assists with special needs of students, i.e. sickness, first aid, absenteeism, and emotional needs.

• Provides support for special education inclusion students as indicated on IEP.

• Assists in safeguarding confidential materials.

• Adheres to all health and safety policies and procedures.

• Comply with all requirements for mandatory reporting of child abuse, illegal harassment, or any criminal activity of which the employee becomes aware.

• Performs other duties as assigned by supervisor.

PBIS - ADDITIONAL DUTIES:

• Serves students and staff by monitoring ISS classroom and Initiates parent contact if improper behavior occurs in the ISS classroom.

• Assist students with work assignments sent by classroom teachers and models appropriate positive behavior.

• Serves as a member of the school-level PBIS Team and demonstrates an understanding of the

PBIS Framework.

• Assist the PBIS Coach with implementing a positive behavior action plan to address inappropriate behaviors.

• Collaborate with school counselor, P&I specialist, and other support personnel to identify and develop behavior interventions to include in the student’s behavior action plan.

• Enters discipline referrals in the student information system and assists with development of discipline reports for PBIS Team meetings.

ESOL - ADDITIONAL DUTIES:

• Assist students with testing as directed by ESOL teacher - using appropriate methods, procedures, and protocol.

• Interprets school administrators, counselors, and teachers at conferences and IEP meetings.

• Translate school forms, school letters/newsletters as needed.

• Make phone calls regarding transportation issues as needed.

• Interprets for parents, as needed. Assists with parent contacts, as directed by the ESOL teacher.

SPECIAL EDUCATION - Positions eligible for additional supplement:

(1) EBD SC, all levels

(2) MOID/SID/PID, all levels

(3) Elementary MID, Self-Contained

(4) Pre k special education classrooms

(5) 1:1, and Autism, all levels

ADDITIONAL REQUIREMENTS:

• Proven competency-based training in appropriate medical techniques and problem management;

pediatric/adolescent CPR training required.

• Physical demands – lift and carry students up to a weight of 40 pounds without assistance and perform a two-person lift for over 40 pounds; be able to push/pull 20 to 100 pounds.

ADDITIONAL DUTIES:

• Provides individual assistance to students in learning situations in the school and the community.

• Performs specialized health care procedures including gastrostomy feedings and tracheotomy care

(e.g., reinsertion of trach, suctioning)

• Implements Section 504 to plan accommodations with fidelity where applicable.

• Assists with toileting, diapering, feeding, catheterizing, suctioning, and other needs where applicable.

• Assists with processing food according to individual needs.

• Assists with the movement of students from one area of the school to another, or to specialized positioning for instruction.

• Assists with instruction and/or therapy directed by Related Services personnel.

• Maintains a sanitary environment.

• Handles bodily fluids according to prescribed guidelines.

• Follows emergency procedures for shunt failures and/or seizures.

• Completes required records and maintain confidentiality.

CLASSROOM COACH FOR ELEVATE PROGRAM – Position is eligible for additional supplement:

ADDITIONAL REQUIREMENTS:

• Ability to manage student behavior and ensure engagement with the Elevate Teaching portal.

• Training on district platform for entering grades, student progress and attendance.

ADDITIONAL DUTIES:

• Responsible for streaming the Live Virtual Teacher into the classroom each day using the Elevate portal equipment and platform.

• Continuously monitor behavior, keep noise to a minimum and help keep students on track for effective instruction.

• Input student grades through district platform.

4.0 GENERAL INFORMATION:

4.1 All communication regarding this solicitation must be with Marki Dixon, the Director of

Purchasing for RCPS.

4.2 All questions or requests for clarification must be sent via Bonfire under Message - Opportunity

Q&A: https://rockdaleschools.bonfirehub.com/opportunities/201996.

4.3 All addendums related to this solicitation will be posted on Bonfire website at https://rockdaleschools.bonfirehub.com/opportunities/201996. It is the offeror’s responsibility to check the Bonfire website for any addendums, responses to offeror questions, or other communications related to this solicitation.

4.4 Vendor is not required to submit proof of insurance with bid but must submit within five (5) business days after receiving a letter of intent. The insurance requirements are included in section 7 of the General Terms and Conditions.

4.5 The ACORD certificate of insurance must list Rockdale County Public Schools as the additional insured and list the solicitation name and number.

https://rockdaleschools.bonfirehub.com/opportunities/198257

4.6 Vendor agrees to and shall extend all of the same pricing, terms and conditions quoted to

Rockdale County Public Schools (RCPS), to all RCPS authorized charter schools through a separate legal agreement with the charter school (with the expectation that payment and coordination of services will be worked out individually between vendor and the respective charter school). While charter schools are separate legal entities from RCPS, they do serve RCPS students and are a part of the RCPS school district.

5.0 GENERAL TERMS AND CONDITIONS

5.1 By submitting a response to this request, the offeror accepts the responsibility of reading, understanding and abiding by the General Terms and Conditions below:

1. INTRODUCTION

To be entitled for consideration, proposals shall be submitted online at https://rockdaleschools.bonfirehub.com/portal/?tab=openOpportunities. The Office of Purchasing and Warehouse Operations Services will only accept proposals submitted online. Proposals submissions are due 11:00 a.m., ET on the date outlined in each solicitation (as determined by the time stamp clock when submitted online).

Proposals can be submitted online at:

https://rockdaleschools.bonfirehub.com/portal/?tab=openOpportunities. Proposals submitted after the proposal close date will not be accepted. Note: Any proposal submitted in any other format

(email, paper, fax, mail, etc.) will not be accepted for any reason.

2. OWNER

The Owner for whom the work will be executed is: Rockdale Board of Education (hereinafter “RCPS”, “District”, or the “Board”).

3. PURCHASING POLICY

The RCPS Purchasing Policy, Procedures and Regulations are incorporated in this solicitation (and, therefore, any contract awarded as the result of this solicitation) by reference. By participation in this solicitation, the Offeror agrees to be bound by the RCPS Purchasing Policy, Procedures and

Regulations in any issue or action related to this solicitation or subsequent contract resulting from this solicitation.

4. ADDENDUM

Addendum(s) issued in writing during the time of solicitation will be incorporated in the subsequent contract. No oral interpretations will be made to Offeror as to meaning of solicitation documents.

Requests for such interpretations shall be made in writing to the Executive Director of Purchasing and

Warehouse Operations Services not later than seven (7) days prior to the time for receiving proposals, and failure on the part of the successful vendor to submit a written request for interpretation shall not relieve them of the obligation to execute such work in accordance with a later interpretation by the

RCPS. All interpretations made to the offerors shall be made in the form of an addendum to the solicitation documents and sent to all who have obtained these solicitation documents from the RCPS

Purchasing Department. If solicitation documents were obtained via the RCPS website, review website for any addendum(s) up until the date and time proposal is due.

It is the offeror’s responsibility to check the RCPS website for any addendums, responses to vendor questions, or other communications regarding the solicitation.

5. VENDOR ELIGIBILITY AND FORMAL SOLICITATION INFORMATION

Vendor Registration https://aps.bonfirehub.com/portal

In order to do business with RCPS a vendor must first register with the Purchasing Department. The vendor must complete and submit a request to the Financial Division in the Office of Business

Services.

The application takes 5-7 business days to process. Once the application has been processed the vendor will be assigned a vendor number. Vendors are responsible for notifying Purchasing Department of any changes in company or company contact information.

Eligibility

Because RCPS is committed to awarding contracts to responsible parties, entities listed on the United

States Government’s System For Award Management (sam.gov) that have an active exclusion will not be eligible for a contract award.

RCPS policy requires that all contractors, consultants, or vendors providing services on RCPS premises be fingerprinted and submit to a criminal record check initiated by RCPS prior to providing services to RCPS. There is a fee of $45.00 per individual payable by money order associated with the background check. The payment of this fee is the sole responsibility the vendor, consultant, vendor or the employing company. Any contract awarded pursuant to this solicitation is contingent upon compliance with this requirement and a satisfactory background check as determined by

RCPS.

Formal Solicitations

Under board policy DJEA a formal solicitation is required for all purchases and contracts that exceed

$25,000. All formal solicitations must be conducted by the Procurement Service Department. All contracts with a total value over $100,000 require board approval.

All formal solicitations are advertised on:

(1) Bonfire website at https://rockdaleschools.bonfirehub.com/portal/?tab=openOpportunities

(2) Georgia Procurement Registry at https://ssl.doas.state.ga.us/PRSapp/

Vendors are encouraged to visit the RCPS website periodically to view outstanding solicitations and register as a supplier with the Georgia Procurement Registry.

6. INDEMNIFICATION

The vendor shall indemnify, hold harmless and defend the Board, its agents, servants and employees from and against any and all claims, liability, losses, charges, expenses (including attorney fees) and

/ or cause of action, which may arise from any negligent act, or omission of the vendor, its agents, servants, or employees in the performance of services under this contract.

The vendor further agrees to indemnify, hold harmless and defend the Board, its agents, servants and employees from and against any claim, demand, liability loss, charges, expenses (including attorney fees) and or cause of action of whatever kind or nature arising out of any conduct or misconduct of the vendor not included in the paragraph above and for which the board, its agents, servants or employees are alleged to be liable.

Nothing contained herein is intended to be a waiver in any respect whatsoever of the Board’s right to assert under any circumstances whatsoever its claims of governmental and or official immunity from any liability or damages asserted against it by any natural person or entities created by law.

7. INSURANCE

https://ssl.doas.state.ga.us/PRSapp/

Upon receipt of Intent to Award, vendor shall provide a current certificate of insurance as required within five (5) days after notification issued by the RCPS Purchasing Department.

A. The following general insurance requirements apply to any and all work under this contract by all vendors and subcontractors of any tier.

1. Any and all insurance required by this contract with each and any and all insurance required by this contract shall be maintained during the entire length of this contract, including any extensions thereto, and until all work has been completed to the satisfaction of RCPS. Any and all insurance must be on an occurrence basis.

2. No vendor or subcontractor shall commence work under a contract until all insurance requirements contained within the solicitation have been complied with and until evidence of all insurance requirements in each and every contract with each and every subcontractor of any tier and shall require the same to comply with all such requirements.

3. RCPS shall be covered as an Additional Insured under any and all insurance required by this contract. Confirmation of this shall appear on all certificates of insurance and on any and all applicable policies. The title of the awarded contract shall also appear on any and all applicable policies.

4. RCPS shall be given no less than thirty (30) days notice of cancellation. RCPS shall be given no less than thirty (30) days prior written notice of any material change of any insurance required under this contract. The Rockdale County Public Schools shall be given written notice of renewal of coverage not less than thirty (30) days prior to the expiration of any particular policy.

5. Each and every insurance agent shall warrant when signing the certificate of insurance that he is acting as an authorized representative on behalf of the company or companies affording insurance coverage under the contract and that he or she is licensed by the State of Georgia to conduct insurance business in the State of Georgia and that the companies affording insurance coverage are currently licensed by the State of Georgia and are currently in good standing with the Commissioner of Insurance for the State of Georgia.

6. Any and all companies providing insurance required by this contract shall meet the minimum financial security requirements as set forth below. The rating for each company must be indicated on the certificate of insurance.

For all contracts, regardless of risk, companies providing insurance under this contract must have a current:

a. Best’s Rating not less than A, and

b. Best’s Financial Size Category not less than Class VII

7. In the event the vendor neglects, refuses, or fails to provide insurance required by the contract documents, or if such insurance is canceled for any reason, RCPS shall have the right, but not the duty, to procure the same, and the cost thereof shall be deducted from monies then due or thereafter to become due to the vendor or RCPS shall have the right to cancel the contract.

B. Worker’s Compensation and Employer’s Liability Insurance

The vendor shall procure and maintain Worker’s Compensation and Employer’s Liability Insurance in the following limits. Such insurance is to cover each and every employee who is or may be engaged in work under this contract.

Worker’s Compensation Statutory

Employer’s Liability

(1) Bodily Injury by Accident $100,000 each accident

(2) Bodily Injury by Disease $100,000 each employee

(3) Bodily Injury by Disease $500,000 policy limit

This requirement does not apply to any business that regularly has in service less than three employees in the same business within the state of Georgia.

C. Comprehensive General Liability Insurance

The vendor shall procure and maintain Comprehensive Insurance in an amount not less than

$1,000,000 for bodily injury and property damage combined single limit. The following specific extensions of coverage shall be provided and indicated on the certificate of insurance:

(1) Comprehensive Form

(2) Contractual Insurance

(3) Personal Injury

(4) Broad Form Property Damage

(5) Premises – Operations

(6) Completed Operations

This coverage shall cover the use of all equipment, hoists, and vehicles on the site(s) not covered by

Automobile Liability under this contract. Policy coverage must be on an occurrence basis.

D. Automobile Liability Insurance

The vendor shall procure and maintain Automobile Liability Insurance in an amount not less than

$1,000,000 for bodily injury and property damage combined single limit. The following extensions of coverage shall be provided and indicated on the certificate of insurance.

(1) Comprehensive Form

(2) Owned, hired, leased and non-owned vehicles must be covered.

If the vendor does not own any vehicles in the corporate name, non-owned vehicles coverage shall apply and must be endorsed on either the vendor’s personal automobile policy or the

Comprehensive General Liability coverage required under this contract.

8. CONTRACT AWARD

Typically, a contract is awarded to the responsible Offeror whose proposal is determined, at the discretion of RCPS, to be the most advantageous to RCPS. RCPS reserves the right to refuse to award a contract to any Offeror, however.

9. LOCAL PREFERENCE

In order to encourage and promote Rockdale County Public Schools contracting opportunities with local businesses, formal solicitation processes may give preference to proposals (RFP’s) and bids

(IFB’s) from local businesses based on the following rules.

Local preferences are prohibited when federal funds are the source of funding. Local businesses that wish to receive preferential consideration shall submit a copy of their Occupation Tax Registration

Certificate issued by Clayton, Cobb, DeKalb, Fulton, Gwinnett, Henry, Newton, or Rockdale counties or by a city government located with the five-county metro area (e.g. Atlanta, Conyers, Covington, Decatur, Henry, Marietta etc.) covering the last 12-month period to certify qualification or the preference as part of each proposal or response.

10. NON-DISCRIMINATION

The vendor agrees to not discriminate against any person or persons in employment or refuse to continue the employment of any person or persons, because of such person’s or persons’ race, color, religion, gender, national origin, age, veteran status, disability, familial status or sexual orientation.

11. PROTESTS

Written protests relative to the specifications or the solicitation document shall be filed not later than five (5) working days prior to requested due date. Other written protests shall be filed not later than five (5) working days after requested due date, or if the written protest is based on subsequent action of the RCPS, not later than five (5) working days after the aggrieved person knows or should have knowledge, of the facts giving rise to the protest. Written protests are considered filed when received by the Executive Director of Purchasing and Warehouse Operations Services. Protests that are not filed in a timely manner, as set forth above will not be considered.

12. TAXES

RCPS is exempt from all state sales tax and federal excise tax. These taxes shall not be included in pricing.

13. COMPLIANCE WITH APPLICABLE STATE, FEDERAL AND LOCAL LAW

The vendor shall at its own expense, obtain all necessary permits, give all notices, pay all license fees and taxes, and comply with all applicable State, Federal and local laws, ordinances, rules and regulations. The vendor shall agree that in the performance of the contract, the vendor will comply with all local agreements which the vendor has made with any association, union or other entity with respect to wages, salaries and working conditions, so as not to cause inconvenience, picketing or work stoppage.

14. COMMENCEMENT, EXECUTION AND COMPLETION

The vendor shall commence work under a contract at the time specified in the purchase order or written notice from the owner and shall execute and complete such work with competence, faithfulness and energy.

15. ASSIGNMENT OF CONTRACT

The vendor shall not assign, transfer, delegate or in any way give its rights, title or interest therein, or its power to execute such contract to another person, company or corporation, without prior written consent of the ROCKDALE COUNTY PUBLIC SCHOOLS.

16. MODIFICATIONS TO CONTRACT ONCE EXECUTED

Terms and conditions may be added, modified and deleted upon mutual agreement between RCPS and the vendor provided that such terms and conditions remain within the scope and original intent of the solicitation. Any and all modifications shall be expressed in writing and approved by the Executive

Director of Purchasing and Warehouse Operations Services prior to the enactment of such modifications.

17. DELIVERY

Prices, quotes and deliveries are to be FOB destination, freight prepaid and shall require inside delivery unless otherwise specified in the solicitation documents. Title and risk of loss shall pass to

RCPS upon inspection and acceptance at its designated point of delivery, unless otherwise specified in the solicitation documents.

18. FISCAL FUNDING

Notwithstanding any other provision of this agreement, the parties hereto agree that the charges hereunder payable to the vendor by the RCPS are funded solely from appropriations received by

In the event such appropriations are determined by the Chief Financial Officer/Comptroller of RCPS to no longer exist or to be insufficient with respect to the charges payable hereunder, this agreement shall terminate without further obligation of RCPS at the end of any fiscal period (hereinafter referred to as “Event”). In such event, the Executive Director of Purchasing and Warehouse Operations

Services shall certify to the vendor the occurrence thereof.

19. PAYMENT

Payment for a single line item or partial service when the item or service has been satisfactorily delivered may be made within thirty (30) days from either the date of delivery or the receipt of satisfactory invoice in duplicate, whichever occurs last (unless otherwise noted in the documents).

20. REPORTS

The vendor shall furnish all reports as requested by Rockdale County Public Schools.

21. TERMINATION

RCPS reserves the right, at its discretion, to terminate for convenience any contract awarded.

In the event any property or service to be furnished by the offeror under a contract or purchase order should for any reason not conform to the requirements for this solicitation, RCPS may reject the property or service and terminate the contract for default. With specific instructions by the Executive

Director of Purchasing and Warehouse Operations Services, the vendor shall immediately remove the rejected property and replace it with such property or services conforming to the requirements of this solicitation without expense to the RCPS.

If the contract is terminated for default, RCPS may procure such property or services from other sources and shall have the absolute right to deduct from any monies due to the vendor or that may thereafter become due to the vendor, the difference between the contract price and the actual cost of the property or service to be replaced or substituted. If monies due to the vendor are not sufficient to satisfy the debt, the vendor shall pay any monies due to RCPS within thirty (30) days of written notice.

The price paid by RCPS in such event shall be the prevailing market price at the time the substitute purchase is made.

22. EQUAL EMPLOYMENT OPPORTUNITY CLAUSE REQUIREMENTS

1. EEO CLAUSE REQUIREMENT

Unless otherwise authorized by law, all contracts and purchase orders entered in RCPS shall incorporate an equal employment opportunity (“EEO”) clause. Compliance with this section shall be considered met when the EEO clause is set forth in an exhibit attached to the contract and appropriate language incorporating the exhibit into the contract is set forth therein.

2. NOTICE

The EEO clause shall be included as a specification and shall appear on all invitations for bids, requests for proposals, and all other solicitations, contracts and purchase orders prepared and issued by the department of purchasing.

3. FEDERAL GUIDELINES ADOPTED

The federal guidelines, relating to nondiscrimination in employment by government contractors and subcontractors promulgated by Executive Order No. 11246 of September 29, 1965, as amended by

Executive Order No. 11375 of October 13, 1967, sections 202, 203, and 204 of part II of such orders, are hereby entering into contracts with the RCPS, unless otherwise authorized by law, shall comply with the same.

4. FAILURE TO INCORPORATE EEO CLAUSE

RCPS shall have the right to reject any or all bids or proposals and shall not enter into contract or purchase order with any person who fails to comply with the Equal Employment Opportunity

Requirements of this section, and with the requirements of the section titled Equal Employment

Opportunity.

5. DURING THE PERFORMANCE OF THIS AGREEMENT, SAID VENDOR AGREES AS

FOLLOWS:

a. The vendor shall not discriminate against any employee, or applicant for employment, because of race, religion, color, sex, national origin marital status, age or disability. As used here, the words ‘shall not discriminate’ shall mean and include without limitation the following:

“Recruited, whether by advertising or other means; compensated, whether in the form of rates of pay, or other forms of compensation; selected for training, including apprenticeship; promoted;

upgraded; demoted; downgraded; transferred; laid off and terminated. The vendor agrees to and shall post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officers setting forth the provisions of the EEO clause.

b. The vendor shall, in all solicitations or advertisements for employees, placed by or on behalf of the vendor, state that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex or national origin.

c. The vendor shall send to each labor union or representative of workers with which the vendor may have a collective bargaining agreement or other contract or understanding a notice advising the labor union or worker’s representative of the vendor’s commitments under the Equal Employment Opportunity Program of RCPS and under the policy of its Board of Education shall post copies of the notice in conspicuous places available to employees and applicants for employment. The vendor shall register all workers in the skilled trades who are below the journeyman level with the U.S. Bureau of Apprenticeship and Training.

d. The vendor shall furnish all information and reports required by the Procurement Officer and shall permit access to the books, records, and accounts of the vendor during normal business hours by the

Procurement Officer for the purpose of investigation so as to ascertain compliance with the vendor’s duty of non-discrimination.

e. The vendor shall take such action with respect to any subcontractor as RCPS may direct as a means of enforcing the provisions of paragraphs (a) through (h) herein, including penalties and sanctions for noncompliance.

f. The vendor and its subcontractors, if any, shall file compliance reports at reasonable times and intervals with RCPS in the form and to the extent prescribed by the Procurement Officer.

Compliance reports filed at such times directed shall contain information as to employment practices, policies, programs and statistics of the vendor and its subcontractors.

g. The vendor shall include the provisions of paragraphs (a) through (h) of this equal employment opportunity clause in every subcontract or purchase order so that such provisions will be binding upon each subcontractor or vendor.

h. A finding, as hereinafter provided, that a refusal by the vendor or subcontractor to comply with any portion of this program as herein provided and described, may subject the offending party to any or all of the following penalties:

(1) Withholding from the vendor in violation all future payments under the involved contract until it is determined that the vendor or subcontractor is in compliance with the provisions of the contract.

(2) Refusal of all future bids for any contract with the RCPS or any of its departments or divisions until such time as the vendor or subcontractor demonstrates that there has been established and there shall be carried out all of the applicable provisions of the relevant

Federal executive orders and equal employment requirements incorporated herein.

(3) Cancellation of the public contract.

(4) In a case in which there is substantial or material violation of the compliance procedure herein set forth or as may be provided by the contract, appropriate proceedings may be brought to enforce those provisions, including the enjoining, within applicable law, of contractors.

6.0 VENDOR REQUIREMENTS

6.1 RCPS policy requires that all contractors, consultants, or vendors providing services on RCPS premises be fingerprinted and submit to a criminal record check initiated by RCPS prior to providing services to RCPS. There is a fee of $45.00 per individual payable by money order associated with the background check. The payment of this fee is the sole responsibility of the vendor, consultant, vendor or the employing company. Any contract awarded pursuant to this solicitation is contingent upon compliance with this requirement and a satisfactory background check as determined by

6.2 Vendor must be primarily engaged in the business of providing a comprehensive compensation review and update of classification/salary system.

6.3 Vendor must have proven experience in providing the goods specified in this solicitation.

6.4 Vendor must have adequate equipment, qualified personnel and the financial ability to provide the services specified in this bid.

6.5 Use of Subcontractors

a. If subcontractors are used in the performance of this contract, vendor must complete and submit with its response the Primary Vendor/Subcontractor Utilization form.

b. Vendor shall not assign any duties to perform services nor to provide goods to RCPS under this contract to a subcontractor that is not listed in vendor’s response to this solicitation.

c. If a subcontractor is removed from the contact at any time during the term, vendor must notify RCPS Purchasing Department in writing with name of subcontractor, reason for removal and effective date.

d. If vendor desires to add a subcontractor at any time during the term of the contract, vendor must submit to RCPS Purchasing Department in writing the following information on the subcontractor; company name, address, telephone and fax number, the service they will be providing and proposed effective date. Subcontractor may not begin providing service until approved by RCPS.

e. Vendor is responsible for ensuring that all subcontractors who provide goods or services under this contract comply with the terms and conditions of the contract.

f. Vendor shall give RCPS immediate notice in writing of any claim, action or suit filed against vendor by any subcontractor.

g. RCPS reserves the right to require that a subcontractor be removed from the contract.

6.6 Information on Georgia House Bill 87 may be viewed at: http://www.uscis.gov/e-verify

6.7 Vendor must complete and submit with their proposal the applicable documentation related to Georgia

House Bill 87 (commonly known as the “Illegal Immigration Reform and Enforcement Act of 2011”).

6.8 Failure to provide the required Georgia House Bill 87 documentation may result in the offeror’s response to the solicitation being deemed non-responsive and ineligible for evaluation.

6.9 The Rockdale County Board of Education desires that the Rockdale County Public Schools operate in the most ethical and conscientious manner possible. Employees are expected to not only avoid any direct conflict of interest but also to avoid even the appearance of impropriety. In an effort to comply with Board policy and to ensure that our relationship with vendors is above reproach, vendors are prohibited from giving any RCPS employee any gift, favor, loan, reward, political contribution, gratuity, entertainment, transportation, lodging, or meal except those of nominal value (less than

$50.00), which must be disclosed to the immediate supervisor and the Department of Internal

Auditing. Advertising items and instructional products that are widely distributed may be accepted.

(Refer to Policy GAG and GAJB).

6.10 All contractors and vendors desiring to do business with the RCPS and/or to participate on RCPS contracts shall be required to comply with Board policy GAG, Staff Conflict of Interest. All vendors and contractors doing business with the RCPS shall provide all persons with equal opportunity without regard to race, color, sex, religion, national origin, marital status, sexual orientation, age, or disability.

6.11 Vendors shall not contact RCPS Board members individually for the purpose of soliciting a purchase or contract between the time a request for proposal, request for qualifications or invitation to bid is formally under development and a recommendation is made by the administration to the

Board if applicable. If a vendor violates this prohibition during this time frame, consideration of the vendor for award shall be invalidated. Board members shall be notified of possible violations and actions taken.

7.0 SUBMISSION REQUIREMENTS

7.1 Proposal shall be submitted online via the following link:

https://rockdaleschools.bonfirehub.com/opportunities/201996.

7.2 The following required documents must be submitted with your proposal:

1. Offeror affirmation form (required for valid submission)

2. Offeror information form (required for valid submission)

3. Offeror reference form (required for valid submission)

4. Joint venture affidavit (check the appropriate box on the form) http://www.uscis.gov/e-verify https://aps.bonfirehub.com/opportunities/3445

5. Primary vendor / subcontractor utilization (check the appropriate box on the form)

6. Promise of non-discrimination (required for valid submission)

7. Contractor Affidavit of Compliance under O.C.G.A 13-10-91(b) (1)

8. Subcontractor Affidavit of Compliance under O.C.G.A 13-10-91(b) (3), if applicable.

9. Sub-subcontractor Affidavit of Compliance under O.C.G.A 13-10-91(b) (4), if applicable

10. Affidavit of Exception, if applicable

11. Local Preference Form

12. Occupation Tax Registration Certificate, (if applicable, refer to section 9 Local Preference)

13. Copy of local or state business license or permit.

14. Signature page to RCPS contract

15. Appendix E Certificate of Non-Collusion

16. Anti-Collusion Affidavit

17. Price Proposal Form

18. Required Documents

7.3 Proposals, in the format requested in 7.11 (Online Submission) and 7.2 (Required Documents) shall be submitted online.

7.4 Any proposal received online after the designated time and date due will not be considered by

RCPS. RCPS will only accept online submissions for this RFP. Proposals can be submitted on line at https://rockdaleschools.bonfirehub.com/opportunities/201996. Proposals submitted after the proposal close date will not be accepted. Note: Any proposal submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.

7.5 Proposals cannot be withdrawn after they have been submitted online unless offeror makes a request in writing to the Executive Director of Purchasing and Warehouse Operations Services prior to the time set for receiving bids, or unless the Executive Director of Purchasing and Warehouse

Operations Services fails to accept or reject the bids within one hundred and twenty (120) days after the date fixed for receiving said proposals.

7.6 Proposals which contain irregularities of any kind and/or do not comply fully with requirements stated in the solicitation documents may be rejected at the discretion of the Executive Director of

Purchasing and Warehouse Operations Services. RCPS shall not be liable for any costs associated or incurred by offeror in conjunction with preparation of solicitation responses.

7.7 RCPS reserves the right to waive any minor informality or error in the solicitation or offerors proposal which will not adversely affect competition.

7.8 By submitting a response the offeror certifies that this proposal is made without prior understanding, agreement or connection with any corporation, company or person submitting a bid for the same service and is in all respects fair and without collusion or fraud; that collusive pricing is understood to be a violation of state and federal law and can result in fines, prison sentences and civil damage awards. It is further agreed that offeror agrees to abide by all conditions of the solicitation, notice of award and/or purchase order(s) of RCPS and that the person signing this bid is duly authorized to bid on behalf of the offeror.

7.9 Failure to provide an online submission with correct information listed may result in rejection of the proposal. If further information is required to demonstrate responsibility such as providing copies of licenses or permits (other than those mentioned in 7.3, certificates, etc., the offeror will be notified, in writing and given five (5) days from notification to supply such information.

https://aps.bonfirehub.com/opportunities/4215.

7.10 Offeror shall submit online proposal with a response that fully answers each question list on the online submission. Offeror must reference each section as listed below.

Section 1 – Company Qualifications and Experience

a. Provide a brief history of your company including your experience providing paraprofessional staffing Services in K-12 environment.

(1) Number and types of customers the vendor has provided with comparable services.

(2) Number of years your company has been providing these types of services.

b. Provide a list of key staff expected to be assigned to this project and include the following:

Indicate who will serve as the project manager and primary contact for RCPS.

• Qualifications

• Experience with classification and compensation studies

• Role and responsibilities for this project

c. Provide three (3) references from organizations/K-12 school districts for which your company has completed paraprofessional staffing services similar to the specifications of this solicitation.

Provide the following information for each reference:

• Name and address of organization

• Name and title of primary contact with telephone number, fax number and e-mail address.

• Description of the services provided including dates

d. A statement detailing why your company is the best vendor to provide Rockdale County Public

Schools with paraprofessional services.

a. Describe qualifications to perform the paraprofessional services, including all resources available to Rockdale County Public Schools for the performance of the contract.

b. Describe the qualifications and resumes of the design team and other employees who will be managing and performing the services under this contract.

c. Provide an introduction - An overview of your companies’ understanding of the scope of work and services to be provided.

d. Describe the best practice approaches to providing services to Rockdale County Public

Schools that enhance efficiency and effectiveness. Innovative solutions will be considered to Rockdale County Public Schools.

e. Provide a statement explaining why your company’s proposed solution would be the most advantageous to Rockdale County Public Schools.

f. Describe the one attribute that places your company ahead of the competition.

Section 3 – Pricing

Provide pricing on the RCPS proposal form which is a separate Excel spreadsheet. Pricing sheets must be completed 100%.

Section 2 – Methodology / Operations

8.0 EVALUATION

8.1 To be eligible for consideration, proposals shall be presented in accordance with the instructions of this solicitation and within the timeframe specified. It shall be the responsibility of the awarded vendor to meet all specifications and guidelines set forth herein.

8.2 An RCPS evaluation committee will evaluate each proposal properly submitted. RCPS, at its sole discretion, determines the criteria and process whereby proposals are evaluated and awarded. No damages shall be recoverable by any challenger as a result of the determinations or decisions by RCPS.

8.3 RCPS reserves the right during the evaluation process to contact offerors who submit proposals and request additional information or clarification necessary to complete the evaluation.

8.4 After the closing date and time, Purchasing Department will conduct an administrative review of all proposals received to determine responsiveness. Proposals that are deemed to be responsive will be submitted to the evaluation committee for review. Proposals that are deemed to be non-responsive will not be evaluated or considered for award.

8.5 Although proposals that do not contain pricing information will not be considered for an award, Rockdale County Public Schools reserves the right to evaluate proposals on the non-price related criteria only. Proposals that do not meet at least 70% of the non-price criteria may not have price evaluated as a criterion. RCPS will evaluate all proposals and reserves the right to develop a competitive range. The competitive range is defined as a group for competitive negotiation, as determined during the evaluation process, composed of only those proposals that are considered to have a reasonable chance of being selected for an award and who are, therefore, chosen for additional discussions and negotiations. Proposals not in the competitive range are given no further consideration.

8.6 Proposals will be evaluated on the following criteria:

• Company qualifications and experience 300 Points

• Methodology / Operations 400 Points

• Pricing 300 Points___

Total Points 1000 Points

• Local Preference (extra pts; if applicable) 05 Points

8.7 RCPS reserves the right to request a best and final offer (BAFO) from offerors during the evaluation process.

8.8 RCPS reserves the right to negotiate terms and conditions, price and/or non-price terms and conditions with selected vendor(s) to meet the needs of the district.

8.9 RCPS reserves the right to negotiate price and/or scope of work terms and conditions with selected vendor(s).

8.10 Negotiations may be:

a. Concurrent which may be conducted concurrently with multiple offerors or;

b. Exclusive which may be conducted with the offeror whose proposal is the overall highest rated.

8.11 Exceeding Available Funds

In the event the pricing submitted by (a vendor or vendors) exceeds available funds, RCPS reserves the right to negotiate an adjustment of price with the (vendor or vendors.)

9.0 AWARD

9.1 Please be advised that it is the policy of the Rockdale County Public Schools that all contracts be awarded without regard to the race, color, sex, religion, national origin, marital status, sexual orientation, age, or disability of the offeror.

9.2 This contract shall be for one (1) base term (of one year or less) with four (4) one-year options to renew at the sole discretion of the Superintendent of RCPS. The contract will be conditional upon the offeror’s ability to comply with requirements set forth in the solicitation documents.

9.3 RCPS has selected as its owner’s representative, in the office of Operations. Supervision of the contract will be performed by the owner’s representative or his/her designee.

9.4 Offeror shall not provide goods or services until a purchase order has been issued by RCPS’s

Purchasing Department.

9.5 The original and one (1) copy…