Re-Match USA Inc. BID Draft 2025-09-18 with edits 10.1.25 FINAL.V1.docx

SPECIFICATIONS

WASTE ARTIFICIAL TURF REMOVAL CLEAN-UP PROJECT

I. SCOPE OF WORK:

The Pennsylvania Department of Environmental Protection (DEP), Bureau of Waste Management is seeking professional services to conduct a removal/clean-up action of solid waste and/or other materials at the Re-Match USA, Inc. (“Re-Match”) facility, which was formerly operated at 92 Progress Avenue, Tamaqua, Pennsylvania in Rush Township, Schuylkill County (“Tamaqua Facility”).

Solid waste and/or other materials abandoned at the Tamaqua Facility include, but are not limited to, approximately 3,000 tons of rolled waste artificial turf, crumb rubber, and sediment controls.

Mandatory Pre-Bid Meeting: There will be a mandatory pre-bid site inspection held at the Tamaqua Facility, 92 Progress Avenue, Tamaqua, PA, in Rush Township, Schuylkill County at 10:00 am on October 15, 2025.

Prior to this meeting, the contractor shall review and evaluate existing information provided within the Specifications. The contractor shall participate in the meeting with DEP representatives to view and evaluate the Tamaqua Facility and discuss the objectives to be achieved and tasks to be undertaken.

ATTENDANCE AT THE PRE-BID SITE INSPECTION IS A MANDATORY PREREQUISITE FOR BIDDING ON THE PROJECT. FAILURE TO ATTEND THIS MEETING WILL RESULT IN YOUR BID BEING REJECTED AS NON-RESPONSIVE.

Questions regarding the technical information should be addressed to Joshua Matulevich at jmatulevic@pa.gov or (570) 826-5488. Questions regarding the bidding or contracting procedures should be directed to Brian Franklin at brfranklin@pa.gov or (717) 787-2471.

II. CONTRACT TASKS:

The Purpose of this removal/clean-up action is to remove all waste artificial turf, crumb rubber, and other materials that are abandoned at the Tamaqua Facility and to remove threats to the public health and environment from solid wastes that currently or may exist on the Tamaqua Facility.

The Contractor shall be required to perform the following:

A. Pack, re-pack, over-pack and/or consolidate, as appropriate, solid waste and/or other materials and stage and prepare shipping containers of solid waste and/or other materials for transport as required by law or regulation;

B. Arrange for proper reuse, recycling, treatment, processing and/or disposal of solid waste and/or other materials at facilities approved or permitted by DEP using licensed waste transporters or authorized/approved haulers;

C. Upon notification from DEP, provide a written Work Plan (as described below) within two (2) weeks to DEP and mobilize and prepare to begin work at the Tamaqua Facility within thirty (30) calendar days of this notification;

F. Submit Weekly Activity Reports via e-mail by close of business the Monday following the week completed;

G. Provide other project status reports, notifications or correspondence as may be appropriate or requested by DEP.

The following are prerequisites prior to the contractor starting work:

A. Pre-Job Conference DEP Representative and Contractor shall attend an on-site Pre-Job Conference prior to work commencing. The Pre-Job Conference shall consist of the following:

Contact Rush Township and Schuylkill County to obtain necessary permits or approval for removal of waste artificial turf, if required.

C. The following work items are required for this contract:

1. WORK PLAN:

The Contractor shall develop, provide and implement/maintain a written Work Plan at the Tamaqua Facility. The written Work Plan shall be submitted to DEP (one (1) electronic copy (PDF)) prior to the start of the project, and shall, at a minimum, include a description of the following:

a. Anticipated start date of project;

b. Projected operating days and hours;

c. A schedule/timeline for site work, tasks or activities;

d. Estimated end date of project;

e. Description of the activities/tasks necessary and the procedures to be utilized to meet all of the Requirements, Objectives and Purpose of the project;

f. The names and addresses of licensed waste transporters or authorized/approved haulers;

g. The names and addresses of the off-site reuse, recycling, treatment, processing, and/or disposal facilities that will receive waste artificial turf, crumb rubber and/or other materials;

h. The process to be used to obtain a piece/volume count manifest/bill-of-lading and/or weight slip from a certified weigh master for every load of waste artificial turf, crumb rubber and/or other materials removed. Every load removed is required to be documented with a piece/volume count manifest/bill-of-lading and/or weight slip. Original piece/volume count manifests/bills-of-lading and/or weight slips shall be made available for inspection upon request;

i. How, and in what format, documentation will be provided to DEP providing proof of acceptance and offsite reuse, recycling, treatment, processing and/or disposal of waste artificial turf, crumb rubber and/or other materials;

l. How, and in what format, the contractor will provide DEP with Weekly Activity Reports during fieldwork activities. (Weekly Activity Reports shall be provided via e-mail by close of business the Monday following the week completed.)

2. REMOVAL AND CLEAN-UP

All removal and clean-up activities shall be conducted in accordance with the environmental protection acts including, but not limited to, the Solid Waste Management Act (Act 97), the Waste Transportation Safety Act (Act 90), and the regulations promulgated thereunder.

The project objectives established by DEP for the Tamaqua Facility are to:

a. Provide safe staging and storage of containers, solid waste, and/or other materials;

b. Provide for proper packaging and shipment of the waste artificial turf, crumb rubber, and/or other materials to permitted or DEP approved off-site reuse, recycling, treatment, processing, and/or disposal facilities using licensed waste transporters or authorized/approved haulers;

c. Remove and properly dispose of any installed sediment controls (silt socks, silt fencing, etc.) utilized to prevent migration of crumb rubber and/or other materials.

The Contractor shall include all labor, materials, equipment and incidental cost necessary to complete the work described in compliance with existing permits and prevailing environmental regulations.

3. FINAL SWEEP/VACUUM/SCRAPE OF AREA

Contractor shall perform a final sweep/vacuum of the facility interior and paved exterior storage area to remove any residual debris/crumb rubber remaining after the waste artificial turf removal.

The soil surrounding the paved exterior storage area will be scraped clean, where applicable, to remove any residual debris/crumb rubber that migrated off pavement.

4. END OF JOB REPORT

The Contractor will submit an End of Project Report documenting the removal/clean-up work within thirty (30) calendar days of completion of site work. The Contractor will submit one (1) electronic copy (PDF). The End of Project Report should include, at a minimum, a project narrative and a Table that lists the type of solid waste and/or other materials, the quantity, the date shipped and transporter name, the manifest/bill-of-lading document number, the destination facility, and the date received. Copies of the signed waste manifests/bills of lading, Certificates of Disposal or Destruction and weight slips should be included as attachments to the End of Project Report. Other information included in this End of Project Report should include, but is not limited to, pre and post clean-up photographs. The End of Project Report should list Change Orders, if needed, and discuss the Completed Project Schedule and Budget in relation to the approved work plan schedule and cost estimate.

III. CONTRACTOR RESPONSIBILITIES:

The Contractor shall commence work within thirty (30) days of receipt of purchase order and terminate within sixty (60) days following commencement of work.

DEP must approve the transporter(s) and end-use facility or facilities that will transport/receive solid waste and/or other materials resulting from this project.

Contractor shall ensure that any facility receiving solid waste and/or other materials possesses permits to handle, store and/or receive such solid waste and/or other materials.

The Contractor must receive written approval from DEP prior to transport of solid waste and/or other materials off-site, in accordance with this Contract.

The Contractor must provide written documentation to DEP, upon request, detailing purchase orders, contracts and/or agreements with the permitted reuse, recycling, treatment, processing, and/or disposal facilities where the solid waste and/or other materials will be managed/disposed.

Contractor must secure all necessary permits prior to beginning on-site work.

The Contractor must achieve consistent and continued progress, as determined by DEP, or the contract may be cancelled.

For the duration of the project, the Contractor must work cooperatively with the property owner in coordination and implementation of all work activities. The Contractor must maintain and allow open property access for the landowner for normal traffic. In all aspects of operation, the Contractor must strive to minimize adverse impacts to the property and surrounding environment.

The current owner of the property is:

M.J.F. Realty, Inc.

12 Willow Lane Nesquehoning, Pennsylvania 18240-1228 President: Mark Fludgate Site Contact: Todd Webb, Chief Operating Officer Phone: 267-231-1911 E-mail: todd.webb@elkhome.com

Work Plan, Daily Activity Reports, and End of Project Report shall be provided to:

Wilkes-Barre, Pennsylvania 18701-1915 ATTN: Joshua Matulevich, Environmental Protection Compliance Specialist Phone: (570) 826-5488 E-Mail: jmatulevic@pa.gov

IV. CONTRACTOR QUALIFICATIONS:

The Contractor shall provide DEP with all qualifications required in these Specifications, as follows:

A. EXPERIENCE:

The Contractor shall possess experience in residual and/or municipal waste management and transportation. After bid opening and prior to award of the Contract, DEP shall request the apparent responsive and responsible low bidder to demonstrate its qualifications. The Contractor shall also provide DEP with any references for which the same services, as outlined in these Specifications, were performed.

DEP will evaluate all Contractors based on their past experience with regard to residual and/or municipal waste management and transportation. Therefore, prior to award, DEP shall contact the apparent low responsive and responsible bidder and obtain the following information:

1. Experience in the residual/municipal waste management and transportation business.

2. The residual/municipal waste management cleanups completed by your organization; provide information on any waste artificial turf related transportation and/or clean-up projects.

3. List other related project experience that you feel will qualify you for this work.

B. PERSONNEL:

Contractor must also clearly identify the staff/individuals who will manage the project. Include names, a short summary of each individual’s career experience, and contact information, including e-mail and telephone numbers.

C. COMPLIANCE HISTORY/BACKGROUND:

DEP will conduct a background/compliance status review for the purpose of determining compliance status with respect to applicable environmental regulations.

Contractor (and any transporter and reuse, recycling, treatment, processing, and/or disposal facility utilized by the Contractor) must demonstrate a history of environmental compliance, having an absence of significant and/or egregious noncompliance or enforcement actions on record.

Contractor shall evaluate subcontractors for current compliance and instances of noncompliance, including Notices of Violation, penalties and enforcement actions.

Contractor is required to provide information related to subcontractor’s past and current compliance and instances of noncompliance, including Notices of Violation, penalties and enforcement actions.

DEP shall investigate/evaluate the Compliance History of the Contractor’s subcontractor(s); transporter(s); and reuse, recycling, treatment, processing, and/or disposal facility or facilities.

DEP reserves the right to reject bids from any Contractor, determined by DEP, to be in violation of applicable environmental regulations.

DEP reserves the right to reject or not approve the use of any transporter(s) and reuse, recycling, treatment, processing, and/or disposal facility or facilities, determined by DEP, to be in violation of applicable environmental regulations.

DEP also reserves the right to terminate the contract at time as a result of noncompliance with any federal, state or local law, regulation or ordinance.

V. CONTRACT REQUIREMENTS:

After bid opening and prior to award of the Contract, the Contractor must provide DEP with a list of all potential waste transportation companies, and reuse, recycling, treatment, processing, and/or disposal facilities intended for use during the Contract term.

All invoices for reimbursement requests shall be made to DEP in accordance with the expenditures of the project along with the submittal of daily progress reports. Each load of waste artificial turf, crumb rubber, and/or other materials removed as a result of this removal/clean-up action is required to be documented with a piece/volume count manifest/bill-of-lading and/or weight slip from a certified weigh master. These records shall be used when seeking reimbursement.

Written documentation providing proof of acceptance and offsite reuse, recycling, treatment, processing and/or disposal of waste artificial turf, crumb rubber, and/or other materials must be provided to DEP.

VI. INSURANCE REQUIREMENTS:

The Contractor shall purchase and maintain, at its expense, the following types of insurance, issued by companies acceptable to the Commonwealth:

A. Workers’ Compensation Insurance sufficient to cover all employees of the Contractor working to fulfill the obligations of this Contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the Contractor from claims arising out of the performance of the Contract. The amount of public bodily injury insurance shall not be less than $1,000,000 per occurrence. The amount of property damage insurance shall not be less than $1,000,000 per occurrence. If the policy is issued for bodily injury and property damage combined, the amount shall not be less than $2,000,000 per occurrence.

C. Automotive Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the Contractor from claims arising out of the performance of the Contract. The amount of automobile bodily insurance shall not be less than $500,000 per person and $1,000,000 per occurrence. The amount of automobile property damage insurance shall not be less than $500,000 per occurrence. If the policy is issued for bodily injury and property damage combined, the amount shall not be less than $1,500,000 per occurrence.

Such policy shall name the Commonwealth and the property/landowner as additional insureds. Prior to the commencement of work under this Contract, the Contractor must provide the Commonwealth with current Certificates of Insurance. These Certificates shall contain a provision that coverage afforded under the policy shall not be cancelled or changed until at least thirty (30) days written notice has been provided to DEP.

VII. CONTRACT TERM:

The Contractor shall commence work within thirty (30) days of receipt of purchase order and terminate within sixty (60) days following commencement of work.

In addition, if conditions were present that restricted access to worksites that were outside the control of the Contractor, and the work cannot be completed before the termination date, the Contract may be renewed for one (1) additional thirty (30) day term. DEP will assess the situation and determine if renewals are necessary. If it is determined that renewals are necessary, all terms and conditions of the original Contract will be in effect through the final contract termination date as applicable.

IIX. BID AWARD:

The Contract will be awarded to the lowest responsible and responsive bidder. Unit prices shall include all labor, materials, equipment and incidental cost necessary to complete the work and must be incorporated within the below list of items. No additional line items are permitted. Failure to include the bid award may result in your bid being non-responsive and rejected. DEP reserves the right to remove/decrease any line item, either in whole or in part, if the line item is deemed no longer necessary.

· All Bids must be submitted electronically through the Department of General Services’ (DGS) eMarketplace website. The eMarketplace website is located at http://www.emarketplace.state.pa.us. DEP is not responsible for the maintenance of the eMarketplace website.

· DGS’s Supplier Service Center (https://www.dgs.pa.gov/Materials-Services-Procurement/Supplier-Service-Center/ Pages/default.aspx) is available to assist vendors with registration, bidding, and account management. For questions regarding registration help, send an email to RA-PSC_Supplier_Requests@pa.gov or call (877) 435-7363, choose option 1. For questions regarding bidding help, send an email to srmhelp@pa.gov or call (877) 435-7363, choose option 2.

· DEP is not responsible for the support or functionality of any Department of General Services website.

Estimated Quantities: The contract quantities herein are estimated only and may increase or decrease, depending on the needs of DEP.

IX. PAYMENT TERMS:

The Contractor shall submit invoices monthly and shall be reimbursed at the unit price bid for actual services performed. In addition, Contractor shall submit legible piece/volume count manifests/bills-of-lading and weight slips to support expenditures.

Duplicate invoices submitted monthly shall be provided to:

PA DEP, Bureau of Waste Management P.O. Box 69170 Harrisburg, PA 17106-9170

Attn: Administrative Officer