RE__Insurance_Requirements_for_Vehicle_Towing_Services.msg
MSG file 297 KB Posted
- Solicitation number
- 26-P-00044
- Issued by
- Hillsborough County, Florida
About this file
This email exchange is internal correspondence between the City of Tampa's Risk & Insurance Analyst and Certified Senior Procurement Analyst regarding insurance requirements for a new Vehicle & Equipment Towing Services bid (ITB #82041321). The procurement supports the Fleet Maintenance Division and covers towing services for five vehicle categories: light vehicles (up to 10,000 lbs), medium-duty vehicles (10,001-26,000 lbs), heavy trucks (26,001-80,000 lbs), construction and specialized equipment, and special equipment including boats and motorcycles. The contract has an estimated annual budget of $175,000 with a one-year award period and four optional one-year renewals. Sealed bids must be submitted electronically by 3:00 p.m. on January 30, 2026. Bidders must demonstrate a minimum of five years of towing experience in Florida, hold valid Hillsborough County Public Transportation Commission licensing, provide three professional references, and maintain 24/7 on-call operations with response times of one hour for routine calls and 30 minutes for emergencies.
The Risk & Insurance Analyst recommends adding three towing-specific insurance coverages beyond the standard requirements (general liability, auto, workers' compensation, and umbrella): on-hook towing coverage, garage keepers coverage, and umbrella/excess liability. On-hook towing coverage is identified as a separate, specialized policy or endorsement required under Florida state law that covers physical damage to non-owned vehicles while attached to the tow truck during transport. Garage keepers coverage is recommended if City fleet units will be stored on the vendor's property. The Procurement Analyst requested clarification on whether on-hook towing is defined within standard garage liability coverage and specific wording for this coverage to ensure proper risk transfer from the City to the vendor's insurance policy.
Text of this file
RE: Insurance Requirements for Vehicle Towing Services
| From |
| Quin Williams |
| To |
| Inger Welch |
| Recipients |
| Inger.Welch@tampagov.net |
Good morning, Thanks for reaching out for clarification!
To confirm my earlier message, on-hook towing coverage is a separate, specialized policy or endorsement. It is distinct from general garage liability or garage-keepers coverage.
On-hook coverage specifically addresses physical damage (from collision, fire, theft, vandalism, etc.) to a non-owned vehicle (such as a City of Tampa’s fleet vehicle or citizen's car) while it is attached to the tow truck and being transported.
Also, I’m quite confident that it is a Florida state requirement for licensed tow trucks to carry this coverage. I’ll double check to be sure.
To help ensure we have all our bases covered, I think that it would be good to include a friendly reminder in the bid documents that this specific coverage is required. This helps ensure we are properly transferring risk away from the City and onto the vendor's insurance policy, which protects everyone involved during towing operations.
From: Inger Welch <Inger.Welch@tampagov.net> Sent: Tuesday, November 18, 2025 9:18 AM To: Quin Williams <Quin.Williams@tampagov.net> Subject: RE: Insurance Requirements for Vehicle Towing Services Importance: High
Quin, Is on hook towing defined in the garage liability? Because I would need the wording for this coverage. Please advise.
From: Inger Welch Sent: Monday, November 17, 2025 12:52 PM To: Quin Williams <Quin.Williams@tampagov.net>
Thanks Quin. I have added everything except no.1 On-hook coverage. I not sure this is Purchasing’s boilerplate for insurance.
From: Quin Williams <Quin.Williams@tampagov.net> Sent: Monday, November 17, 2025 12:43 PM To: Inger Welch <Inger.Welch@tampagov.net>
Good afternoon, Thank you for getting this over to me.
The standard insurance requirements from the previous bid (general liability, auto, WC, and umbrella) still work well for this agreement. I would just suggest adding a few towing-specific coverages to make sure the City is fully protected:
1. On-hook towing coverage – Covers our vehicles and equipment while they’re physically attached to the tow truck.
2. Garage Keepers coverage – Recommended if any of our fleet units will be stored on the vendor’s property. This protects us in case of fire, theft, vandalism, or other damage while the vehicles are in their care.
3. Umbrella/Excess Liability – The vendor can use their umbrella policy to meet these needs, as long as on-hook towing is included either in the underlying policy or under the umbrella.
Adding these coverages on top of the existing requirements gives us a good level of protection for towing and transporting City fleet vehicles and equipment.
If you have any questions, please let me know.
Have a good day! 😊
Quin Williams Risk & Insurance Analyst, Human Resources City of Tampa / 306 E. Jackson St. 4th Floor East / Tampa, Florida 33602 p: 813-274-5521 / e: Quin.Williams@tampagov.net
From: Inger Welch <Inger.Welch@tampagov.net> Sent: Monday, November 17, 2025 12:16 PM To: Quin Williams <Quin.Williams@tampagov.net> Subject: Insurance Requirements for Vehicle Towing Services
Quin, Please see the attached document which will be a new bid. Are the insurance requirements that are in this old bid still the same for this new bid? Award period is for 1 year with 4 renewal options and the estimated budget is $175K. Thank you.
Inger Welch Certified Senior Procurement Analyst, Purchasing Department City of Tampa / 2555 E. Hanna Ave / Tampa, Florida 33610 p: 813-274-3283 / e: Inger.Welch@tampagov.net image001.png image002.png
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