RE__Insurance_Requirements_for_Vehicle_Towing_Services.msg
MSG file 297 KB Posted
- Solicitation number
- 26-P-00044
- Issued by
- Hillsborough County, Florida
About this file
This file consists of email correspondence regarding insurance requirements for vehicle and equipment towing services between the City of Tampa's Purchasing Department and Risk & Insurance department. The City of Tampa is seeking to establish a contract for Vehicle & Equipment Towing Services to support its Logistics and Asset Management/Fleet Maintenance Division. The services include prompt and safe towing, recovery, and relocation of city-owned vehicles and equipment. The contract award period is for one year with four renewal options available, representing a total potential contract term of five years.
The insurance requirements discussion centers on specific coverage types necessary to protect the City during towing operations. In addition to standard requirements from previous bids (general liability, auto liability, workers' compensation, and umbrella/excess liability), the Risk & Insurance Analyst recommended adding towing-specific coverages: on-hook towing coverage to protect city vehicles while physically attached to the tow truck, garage keepers coverage for vehicles stored on the vendor's property, and umbrella/excess liability policies. The correspondence emphasizes that on-hook towing coverage is a separate, specialized policy or endorsement distinct from standard garage liability and is required under Florida state law for licensed tow trucks. The estimated budget for this contract is $175,000.
Text of this file
RE: Insurance Requirements for Vehicle Towing Services
| From |
| Quin Williams |
| To |
| Inger Welch |
| Recipients |
| Inger.Welch@tampagov.net |
Good morning, Thanks for reaching out for clarification!
To confirm my earlier message, on-hook towing coverage is a separate, specialized policy or endorsement. It is distinct from general garage liability or garage-keepers coverage.
On-hook coverage specifically addresses physical damage (from collision, fire, theft, vandalism, etc.) to a non-owned vehicle (such as a City of Tampa’s fleet vehicle or citizen's car) while it is attached to the tow truck and being transported.
Also, I’m quite confident that it is a Florida state requirement for licensed tow trucks to carry this coverage. I’ll double check to be sure.
To help ensure we have all our bases covered, I think that it would be good to include a friendly reminder in the bid documents that this specific coverage is required. This helps ensure we are properly transferring risk away from the City and onto the vendor's insurance policy, which protects everyone involved during towing operations.
From: Inger Welch <Inger.Welch@tampagov.net> Sent: Tuesday, November 18, 2025 9:18 AM To: Quin Williams <Quin.Williams@tampagov.net> Subject: RE: Insurance Requirements for Vehicle Towing Services Importance: High
Quin, Is on hook towing defined in the garage liability? Because I would need the wording for this coverage. Please advise.
From: Inger Welch Sent: Monday, November 17, 2025 12:52 PM To: Quin Williams <Quin.Williams@tampagov.net>
Thanks Quin. I have added everything except no.1 On-hook coverage. I not sure this is Purchasing’s boilerplate for insurance.
From: Quin Williams <Quin.Williams@tampagov.net> Sent: Monday, November 17, 2025 12:43 PM To: Inger Welch <Inger.Welch@tampagov.net>
Good afternoon, Thank you for getting this over to me.
The standard insurance requirements from the previous bid (general liability, auto, WC, and umbrella) still work well for this agreement. I would just suggest adding a few towing-specific coverages to make sure the City is fully protected:
1. On-hook towing coverage – Covers our vehicles and equipment while they’re physically attached to the tow truck.
2. Garage Keepers coverage – Recommended if any of our fleet units will be stored on the vendor’s property. This protects us in case of fire, theft, vandalism, or other damage while the vehicles are in their care.
3. Umbrella/Excess Liability – The vendor can use their umbrella policy to meet these needs, as long as on-hook towing is included either in the underlying policy or under the umbrella.
Adding these coverages on top of the existing requirements gives us a good level of protection for towing and transporting City fleet vehicles and equipment.
If you have any questions, please let me know.
Have a good day! 😊
Quin Williams Risk & Insurance Analyst, Human Resources City of Tampa / 306 E. Jackson St. 4th Floor East / Tampa, Florida 33602 p: 813-274-5521 / e: Quin.Williams@tampagov.net
From: Inger Welch <Inger.Welch@tampagov.net> Sent: Monday, November 17, 2025 12:16 PM To: Quin Williams <Quin.Williams@tampagov.net> Subject: Insurance Requirements for Vehicle Towing Services
Quin, Please see the attached document which will be a new bid. Are the insurance requirements that are in this old bid still the same for this new bid? Award period is for 1 year with 4 renewal options and the estimated budget is $175K. Thank you.
Inger Welch Certified Senior Procurement Analyst, Purchasing Department City of Tampa / 2555 E. Hanna Ave / Tampa, Florida 33610 p: 813-274-3283 / e: Inger.Welch@tampagov.net image001.png image002.png
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