Re-Bid -Music Instruments & Equip Bid, 2018.pdf

ROSEVILLE COMMUNITY SCHOOLS

Music Instruments & Equipment Bid

REQUEST FOR PROPOSAL

September 11, 2018

September 10, 2018

ROSEVILLE COMMUNITY SCHOOLS

SECTION 1: GENERAL CONDITIONS

1.1 Sealed bids will be received until 2:00 p.m. Tuesday, October 8, 2018 at which time they will be opened and read aloud at the Administration Building at the address shown below.

The projected implementation schedule for this project is described below:

Distribute Proposal September 11, 2018 Bid Opening October 8, 2018 Board Award October 15, 2018 Delivery Date To be announced

1.2 Bids must be clearly marked: SEALED BID - MUSIC INSTRUMENTS &

EQUIPMENT BID on the envelope and delivered to:

Jon C. Steenland, Director/Bond Coordinator Roseville Community Schools 18975 Church Street Roseville, MI 48066

1.3 Any bid may be withdrawn at any time prior to the scheduled time and date for the receipt of bids. Bids received after the specified time and date will be returned unopened. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the SCHOOL DISTRICT. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his/her bid deposited on time at the place specified. FAX BIDS WILL NOT BE CONSIDERED.

1.4 Roseville Community Schools (hereinafter RCS) reserves the right to award this bid in total or in part, according to the best interests of the school system. Vendors not willing to accept award of partial bid must so indicate as part of their proposal. All prices and quotations must remain firm for sixty (60) days from date of bid opening.

1.5 All bids must be completed in ink and signed by authorized officer/official of bidding firm. Bids shall be submitted without alterations or erasures.

1.6 All items to be quoted F.O.B. delivered Roseville, Michigan, freight prepaid and allowed, unless otherwise specified herein. Title does not transfer to the school district until receipt.

1.7 RCS reserves the right to accept or reject any or all bids, to accept other than the lowest bids, or to waive any irregularities in the bidding. This inquiry implies no obligations on the part of the buyer, nor does the buyer's silence imply any acceptance or rejection of any quotation offer.

Factors to be considered when determining the best value for RCS shall include product quality, service response history, fiscal responsibility of the company and labor and parts warranty as well as the price.

1.8 It is understood and agreed the RCS reserves the right to increase or decrease quantities or modify conditions and specifications by mutual agreement with the selected supplier, both at the time of acceptance of this quotation offers as so modified, and subsequent thereto.

1.9 It is understood and agreed that the delivery date and/or date of installation AFTER receipt of a purchase order is the seller's best offer. In its acceptance of any quotation offer, RCS is relying on the promised delivery date and/or installation as material and basic to its acceptance, unless otherwise indicated. In the event of seller's failure to deliver when promised, RCS reserves the right to cancel its accepting order, or any part thereof, and seller agrees that RCS may return all or part of any shipment so made, and may charge seller with any loss or expense sustained as a result of such failure to deliver as promised.

1.10 Please Note - In quoting, give complete information in spaces provided, otherwise your quotation offer may not be given consideration.

1.11 RCS will not be responsible for any goods delivered, or services performed without its purchase order, signed by an authorized representative of the Business Office.

1.12 RCS is exempt from applicable Federal and State taxes, Michigan and

Federal Tax Exempt #3860025-19. All quotation offers and/or bids are made taking this fact into consideration.

1.13 Michigan Occupational Safety and Health Act (MIOSHA) requires employers to provide Material Safety Data Sheets (MSDS) for hazardous chemicals and materials. A MSDS should accompany all orders upon delivery of item where applicable under MIOSHA.

1.14 All bid prices shall include delivery and installation. Deliveries cannot be accepted on Saturdays, Sundays, or legal holidays. Vendor must coordinate with purchaser for exact delivery time and date.

1.15 Awarded vendor will be responsible for disposal of any/all packaging, etc.

SECTION 2: GUARANTEES BY THE SUCCESSFUL BIDDER:

The successful bidder guarantees:

2.1 His/her products against defective material or workmanship and to repair or replace any damaged material/equipment or marring occasioned in transit or assembly when installation is specified.

2.2 That all delivered material/equipment shall be as bid. No substitutions will be accepted unless prior to delivery the school district shall have inspected and approved the substitution as having been found to be equal to the item specified.

2.3 That all materials/equipment offered is standard, new, latest model of regular stock product or as required by the specifications, with parts regularly available for the type of material/equipment offered; also that no attachment or part has been submitted or applies contrary to the manufacturer's recommendations and standard practice.

2.4 That he/she has carefully checked the enclosed figures and understands that he/she shall be responsible for any error of omission in the bid offer.

Bidder must insert the price per unit specified and the extensions in the bid. In the event of a discrepancy between unit price and the extension, the unit price will govern.

2.5 That in the event any article to be sold or delivered hereunder is covered by any patent, copyright, trade-mark, or application thereof, the seller will indemnify and hold harmless RCS from any and all loss, cost, expenses and legal fees on account of any claims, legal actions, or judgments on account of manufacture, sale, or use of such article in violation, infringement or the like of rights under such patent, copyright, trade-mark, or application.

2.6 That he/she agrees to comply with the specifications and instructions as set forth in this bid.

2.7 Exact delivery dates for locations will be determined at a later date, but approximate dates are listed in Exhibit “A” Delivery Schedule.

SECTION 3: SIGNATURE PAGE

3.1 The undersigned declares that he/she has carefully examined the instructions to bidders, will honor all purchase orders at the prices set forth in the bid during the period specified, and that all materials will be delivered F.O.B. ordering school district.

3.2 The bidder understands that failure to fulfill the obligation of his/her bid, including but not limited to, failure to deliver, unauthorized substitution of products, or unauthorized price increases shall be cause for cancellation of our order.

3.3 It is further understood and agreed that Roseville Community Schools reserves the right to reject any or all bids, in whole or in part, in their best interest, to award to other than lower bidder, and to make awards by items or combinations of items.

NAME OF

COMPANY_________________________________________________________

ADDRESS_____________________________________________________________

CITY________________________________STATE________ZIP________________

PHONE NO.____________________FAX NO.________________________________

TYPED

NAME________________________TITLE__________________________________

AUTHORIZED

SIGNATURE________________________________DATE______________

Also complete Section 4 - Acceptance of Bid Proposal (Page 10).

SECTION 4: ACCEPTANCE OF BID PROPOSAL

In consideration of the payment of the purchase price, it is agreed and understood that proposed vendor shall be obligated to provide the following products and services, subject to the terms and conditions set forth herein:

4.1 PURCHASE OF EQUIPMENT

4.1.1 Purchase. Proposed vendor agrees to sell to RCS and RCS agrees to purchase the equipment upon the terms and conditions set forth in this agreement.

4.1.2 Title to Equipment Title to the equipment shall pass to RCS upon acceptance of the equipment in accordance with section 4.3 hereof.

4.2 EQUIPMENT WARRANTIES

All bids must be accompanied by product literature detailing the proposed product and a manufacturer's warranty statement which includes the warranty period and terms.

4.3 REPRESENTATION AND WARRANTIES

RCS/Awarded Vendor. RCS/Awarded Vendor warrants and represents that:

Each possess full power and authority to enter into this agreement and to fulfill its obligations hereunder.

Performance and obligations of the terms of this agreement hereunder shall not breach any separate bound agreement.

Each is financially sound to perform its obligation hereunder, and agrees that any material adverse change in such status shall be immediately communicated in writing.

4.4 TERMINATION

Right to Terminate on Breach. Each party shall have, in addition to all other remedies available to it, the right to terminate this agreement immediately upon written notice to the other party that the other party has committed a material breach of any of its obligations herein and such material breach shall not have been cured or corrected within ten (10) days following written notice of the same.

4.5 GENERAL

4.5.1 Risk of Loss. Proposed vendor assumes all risk of loss or damage to the equipment in transit to RCS's facility. RCS assumes all risk of loss or damage upon delivery.

4.5.2 Governing Law. This agreement shall be construed in accordance with, and its performance governed by, the laws of the State of Michigan.

4.5.3 Assignment. This agreement and any interest herein may not be assigned or transferred, in whole or in part, by either party without the prior written consent of the other party, and any assignment or transfer without such consent shall be null and void.

4.5.4 Severability. If any provision of this agreement is held invalid or unenforceable, the remainder of this agreement shall nevertheless remain in full force and effect. If any provision is held invalid or unenforceable with respect to particular circumstances, it shall nevertheless remain in full force and effect in all other circumstances.

4.5.5 Force Majeure. Neither party shall be liable for any loss or damage suffered by the other party, directly or indirectly, as a result of the first party's failure to perform, or delay in performing, any of its obligations contained in this agreement (except any obligations to make payments hereunder), where such failure or delay is caused by circumstances beyond the first party's control or which make performance commercially impracticable, including but not limited to fire, flood, storm, or other natural disaster, explosion, accident, war, riot, civil disorder, governmental regulations or restrictions of any kind or any acts of any government, judicial action, power failure, acts of God or other natural circumstances.

4.5.6 Entire Agreement. This agreement constitutes the entire agreement between the parties, supersedes all previous agreements, written or oral, and there are no understandings, representations or warranties of any kind, express, implied or otherwise, not expressly set forth herein.

4.5.7 Non-Waiver and Modification. Waiver by either party of any default or breach of any provision of this agreement by the other party shall not be construed as a waiver of any subsequent default or breach. No extension of time for payment or other accommodation granted to a party shall operate as a waiver of any of its rights under this agreement.

No provision of this agreement may be modified by a party without the prior written consent of the other party.

4.5.8 Compliance with Government Regulations. Proposed vendor agrees that it will comply with Executive Order #11246, Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and all regulations pursuant hereto.

SECTION 5: SPECIAL CONDITIONS

5.1 Bidder must provide three (3) school reference sites in the past two years.

Name: ___________________________________________

Address:__________________________________________

Phone: ________________________Contact: ___________

5.2 Bidders must verify specifications.

Bidding as specified.

VENDOR ACCEPTANCE BID SHEET

Please indicate responses to items by checking agree or disagree next to each item number.

Your signature at bottom of this page is required. This form must be included with bid package due on October 8, 2018.

Please Mark ACCEPTANCE OF BID PROPOSAL

SECT.

AGREE

DISAGREE

4.1

Purchase of Equipment

4.2

Equipment Warranties

4.3

Representation & Warranties

4.4

Termination

4.5

General

Signature Date Company

BID SPECIFICATIONS:

Winds & Percussion Instruments

Qty Type Brand Model Number Unit Price

Extended

Price

14 alto saxophone - student model

Bundy Bundy BAS-300 Student Alto Saxophone

1 Bass Saxophone Levante Levante BBb Bass Saxophone, in wheeled case

1 Bongos (pair) LP LP Uptown Series Bongo Set - Sculpted Ash with Chrome Hardware

33 clarinet - student model Bundy BCL-300 Clarinet

1 Concert Tom Drums (5 drums)

Pearl Pearl Symphonic Series DoubleHeaded Concert Tom Concert Drums

1 drumset Pearl Pearl Export EXL Standard 5-Piece Drumset with Hardware Natural Cherry

2 Eb alto clarinet Buffet Buffet Crampon E11 Eb Clarinet

1 Crash Cymbals - pair 16 inch Sabian XSR Concert Band 16 in.

3 Set of covers for timpani drums (5 covers: 20, 23, 26, 29, and 32 inch)

Ludwig Ludwig Padded Pro Timpani Drop Covers

1 Set of windchimes Treeworks Treeworks Concert Chimes

1 string bass Bellafina Bellafina Prodigy Series Double Bass Outfit

1 String bass case Bellafina Bellafina Deluxe Bass Bag

1 Suspended Cymbal Zildjian Classic Orchestral Selection Suspended Cymbal

1 suspended cymbal Zildjian Classic Orchestral Selection

1 Suspended Cymbal stand Zildjian Classic Orchestral Selection

28 trumpet - student model Bundy Bundy BTR-300 Series Student Bb Trumpet

Qty Type Brand Model Number

Unit

Price

Extended

Price

14 alto saxophone - student model

Bundy Bundy BAS-300 Student Alto Saxophone

1 Bass Saxophone Levante Levante BBb Bass Saxophone, in wheeled case

1 Bongos (pair) LP LP Uptown Series Bongo Set - Sculpted Ash with Chrome Hardware

33 clarinet - student model Bundy BCL-300 Clarinet

1 Concert Tom Drums (5 drums)

Pearl Pearl Symphonic Series DoubleHeaded Concert Tom Concert Drums

1 drumset Pearl Pearl Export EXL Standard 5-Piece Drumset with Hardware Natural Cherry

2 Eb alto clarinet Buffet Buffet Crampon E11 Eb Clarinet

1 Crash Cymbals - pair 16 inch Sabian XSR Concert Band 16 in.

Electronics

Price

Extended

Price

2 auidio/video receiver Yamaha RX-V383BL 5.1-Channel 4K Ultra HD AV Receiver with Bluetooth

9 blueray/dvd player Yamaha YAMAHA BD-S681 4K Upscaling - 2D/3D - Wi-Fi - DVD Blu Ray Player

1 iPad Pro - 10.5 inch, WiFi, 500gb

Apple iPad Pro 256gb wifi

1 iPad Pro 10.5 inch keyboard case

Logitech Slim portfolio case with bluetooth keyboard

2 Laser Printer/Copy Machine Canon Canon® imageCLASS® D1520 Monochrome Laser Multifunction Copier

Marching Equipment

Price

Extended

Price

2 Color Guard Cart Rifle attachment

StageRight Rifle attachment for the Stadium Pro Cart

2 Color Guard Cart Sabre attachment

StageRight Saber Attachment for the Stadium Pro Cart

1 Color Guard Flag cart StageRight Stadium Pro Flag Cart

20 color guard flag poles - 6 foot Aluminum Flag Pole - 6 foot

10 Color Guard Rifle Elite Pro Elite Pro 39 inch RIPRO776

10 Color Guard Sabres (36 inch) DSI DSI Excalibur Sabre

1 drum Major podium (24 inch) DSI DSI 2' Silver Drum Major Podium

1 drum major podium (52 inch) Jarvis Jarvis 24 inch Drum Major Podium

1 Equipment Cart (large) Rock n Roller

R12 Multi-Cart 8-in-1 Equipment Transporter Cart With Deck and Shelf

1 Equipment cart (small) Rock n roller

Rock N Roller R2RT Multi-Cart 8-in- 1 Micro Equipment Transporter Cart

1 Hand-held Megaphone Anchor Little Big Horn

4 Manhasset music stand rack Manhasset Model 1910, Stand Cart

32 music stands (6-pack) Manhasset Manhasset M48 Carton of 6 Music Stands

1 Percussion Cabinet Humes & Berg

Mobile Percussion Cabinet

2 shelving units Member's Mark

Member's Mark Commercial 4-shelf Storage Rack

1 Speaker Cart Wenger Onboard Speaker Cart

2 Uniform Rack Z - rack Heavy Duty Single Tier Uniform Z- Rack

1 Orchestra bells drop cover Yamaha Drop cover