RE-BID Fire Station 263 Bathroom Remodel.pdf

CITY OF REDLANDS

FACILITIES & COMMUNITY SERVICES

Bid Proposal, Contract Documents and Specifications

For

FS263 BATHROOM REMODEL

FCS10222026KG (REBID)

Bid Due Date:

TUESDAY, NOVEMBER 10, 2026

11:00 A.M. PST

Bid Opening Location:

City of Redlands City Clerk 35 Cajon Street, Suite 4

Redlands, CA 92373

October 2026

FCS10222026KG REBID – FS263 Bathroom Remodel

FACILITIES & COMMUNITY SERVICESDEPARTMENT

Bid Proposal, Contract Documents and Specifications

For

For use in conjunction with specifications entitled: “Standard Specifications for Public Works Construction (Greenbook)” 2021 Edition; “Standard Plans for Public Works Construction” 2021 Edition.

City Council:

Mario Saucedo, Mayor Marc Shaw, Mayor Pro Tem Denise Davis, Council Member Paul T. Barich, Council Member Eddie Tejeda, Council Member

City Clerk:

Jeanne Donaldson, City Clerk

City Staff:

Charles M. Duggan, Jr., City Manager

October 2026

BID SUBMITTAL

TABLE OF CONTENTS

DESCRIPTION PAGE

Notice Inviting Sealed Bids (NIB) NIB-1 Overview OV -1 Calendar of Events/Request for Bid Timeline BT- 1

PART 1 Bid Documents

Instructions to Bidders BD-1 Proposal/Bid Schedule BD-8 Addenda Acknowledgement BD-18 Bid Certification BD-19 Bid Bond BD-20 Non-Collusion Affidavit BD-21 Statement by Bidder - Officers of Corporation (Members of Firm) BD-22 Sub-Contractor's List BD-23 Qualifications and Experience Statement BD-24 General Information BD-25 Bidder's Checklist BD-27

PART 2 Contract Documents

Public Works Construction Contract CD-1 Worker's Compensation Insurance Certification CD-3 Faithful Performance Bond CD-4 Labor and Material Bond CD-6

PART 3 General Conditions

Terms, Definitions, Abbreviations, Units of Measure and Symbols GC-1 Scope and Control of the Work GC-2 Control of Materials GC-2 Prosecution, Progress and Acceptance of the Work GC-2 Responsibilities of the Contractor GC-4 Measurement and Payment GC-13 Assignment of Unfair Business Practices Claims GC-15

PART 4 General Requirements

Description of Work GR-1 Change Order Requests GR-2 Change Orders GR-3 Removal, Cleanup and Demobilization GR-14 Schedule of Values GR-15 Appendix A – Labor Law Requirements GR-16

Attachment A – Contractor Safety Program Attachment B – Plans Attachment C - Specifications

TOC-2

NOTICE INVITING SEALED BIDS FOR THE

NOTICE IS HEREBY GIVEN that the City Council of the City of Redlands invites all and will receive sealed Bids at the office of the City Clerk, City of Redlands, 35 Cajon Street, Suite 4, Redlands, CA 92373, up to the hour of 11:00 A.M.

on Tuesday, November 10, 2026 at which time they will be opened and publicly read. Bids shall be marked: FS263

BATHROOM REMODEL FCS10222026KG REBID.

The City Council of the City of Redlands reserves the right to reject any and all Bids, to waive any irregularity, and award contracts in the best interests of the City.

The City of Redlands is currently using Planetbids, a web based bid management service to manage request for bids. Planetbids does not charge a fee to access and view current project “Request for Bids”, however, Planetbids requires potential contractors, subcontractors, and suppliers to provide contact information in order to download files, receive addendum notifications and to receive automatic updates or revisions to projects. Planetbids can be accessed through the City of Redlands website at http://cityofredlands.org.

For potential bidders that do not have the ability to access Planetbids, bid packages can be obtained at the office of the FACILITIES & COMMUNITY SERVICES, Civic Center, 35 Cajon Street, Suite 222, Redlands, California 92373.

Proposals (Bids) shall be executed on the separately bound forms included within the "Bid Submittal Package" in accordance with the instructions contained therein.

Bid security, in the form of a cashier’s check, a certified check made to the order of the City of Redlands, or a Bidder's Bond, and in an amount not less than ten percent (10%) of the amount of the Bid is required to be submitted with each Bid. Said check or said bond shall be given as a guarantee that the bidder will enter into contract with the City of Redlands if awarded the work, and will be declared forfeited if the said bidder fails to enter into contract within fourteen (14) days after Notice of Award.

The Bidder to whom award is made will be required to furnish a Labor and Material Bond and a Faithful Performance Bond in an amount of 100% of the Bid amount, from a Surety Company satisfactory to the City of Redlands.

Pursuant to Section 1770, et seq., of the California Labor Code, the successful bidder shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. Copies of such prevailing rate of per diem wages are available on the internet http://www.dir.ca.gov/OPRL/PWD/index.htm for State Wages and at http://www.wdol.gov/dba.aspx for Federal Wages. Copies will be made available to any interested party on request.

Pursuant to provisions of Section 22300 of the California Public Contract Code, the Contractor may substitute securities for any monies withheld by the City to ensure performance of the work.

Pursuant to the provisions of Section 3300 of the California Public Contract Code, Bidders shall be appropriately licensed and in addition, provide its California State Contractor’s License number to the City.

All terms and conditions contained in the Contract Documents including the Instructions to Bidders shall become a part of the Contract. No Bidder may withdraw their Bid for a period of forty-five (45) days after the time of Bid Opening.

Job walk is scheduled for Thursday, October 29, 2026, at 11:00 A.M. pst See calendar of events for location.

NIB-1

http://www.dir.ca.gov/OPRL/PWD/index.htm http://www.wdol.gov/dba.aspx

No contractor or subcontractor may be listed on a bid proposal for a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to labor code section 1725.5.

All questions related to this project shall be posted on planetbids. It shall be understood that no specification interpretations will be made by telephone, nor will any products be considered for approval prior to award of the Contract. Changes, if any, will be made by addendum prior to opening of Bids.

BY ORDER OF THE CITY COUNCIL OF THE CITY OF REDLANDS, SAN BERNARDINO COUNTY, CALIFORNIA

26th Day of October 2026

/s/ City Clerk, City of Redlands San Bernardino County, California

NIB-2

Kathleen Giorgianni Added email address

GENERAL

The City of Redlands is accepting bids for the Fire Station 263 Bathroom Remodel Project (FCS09032026KG) located at 10 W. Pennsylvania Avenue, Redlands, CA 92374. This is an active Fire Station so all work and workers must adhere to strict clean up and construction coordination with staff. All onsite workers are to be clearly identified as contractor/subcontractor staff which includes but is not limited to t-shirts that clearly identify contractor/subcontractor.

This project may be constructed in one move in, or it may be divided into two, depending upon cost.

The contractor shall furnish all labor, materials, equipment, and supervision necessary to complete the bathroom remodel project.

Work Includes

Interior Tenant Improvements (remodel) at FS263 work includes, but is not limited to:

Demolition New Fixtures New Accessories Flooring Finishes

New Doors New Lighting Wall Infill Painting New Washer

New Dryer Modify & Construct New GWB Ceilings & Framings Drywall Electrical

Plumbing

Please see plans and specifications for a complete listing of scopes and materials.

See BID SCHEDULE for a list of equipment that will be replaced and all construction services that will be required with the execution this RFB. All equipment/materials bid are to be what is specified or approved equal.

Pursuant to and in compliance with your Notice Inviting Bids, and the other documents relating thereto, the undersigned Bidder, having familiarized themselves with the terms of the Contract, the local conditions affecting the performance of the Contract and the cost of the work at the place where the work is to be done, and with the plans thereto, hereby proposes and agrees to perform within the time stipulated, the Contract, including all of its component parts and everything required to be performed, and to provide and furnish any and all of the labor, materials, tools, equipment and all utility and transportation services necessary to perform the contract, and complete in a workmanlike manner, all of the work covered by the contract in connection with the City’s Prevailing Wage Project identified as: CITY OF REDLANDS

FS263 BATHROOM REMODEL FCS10222026KG (REBID)

OV-1

CALENDAR OF EVENTS /REQUEST FOR BID TIMELINE

Listed below are the important dates and times by which the actions noted must be completed. All dates are subject to change by the Purchasing Manager. If the Purchasing Division finds it necessary to change any of these dates or times prior to the bid due date, the change will be accomplished by addendum.

ACTION COMPLETION DATE

Issue RFB Monday, October 26, 2026

Job Walk Date Job Walk Location:

10 W. Pennsylvania Ave Redlands, CA 92374

Thursday, October 29, 2026 at 11:00 a.m.pst

Last Day for Questions Wednesday, November 4, 2026 by 2:00 p.m. pst

Response to questions posted Thursday, November 5, 2026

Bid Response Due Date Tuesday, November 10, 2026 at 11:00 a.m. pst

Bid Opening Date Location: City Clerk’s Office – 35 Cajon St.

Ste. 4, Redlands, CA 92373

Tuesday, November 10, 2026 at 11:00 a.m. pst

Tentative Contract Award TBD

BT-1

PART 1

BID DOCUMENTS

Bids to receive consideration shall be made in accordance with the following instructions:

1. BIDS:

a. Bids shall be made upon the form of proposal furnished by the City. All Bids shall be properly executed with all items filled in; the signatures of all persons signing shall be in longhand. If the total price written in words and the total price written in figures are not in agreement, then the total price written in words will be considered as representing the Bidder’s intention, and the totals will be corrected by the Project Manager to conform thereto. While the City may waive minor irregularities in bids, it may not waive a math error in completing the bid.

b. Proposals may be rejected if they show any alterations of form, additions not called for, conditional or alternative bids, incomplete Bids, erasures, or irregularities of any kind. Mistakes shall be lined through and the correct amount written above and initialed by the authorized agent of the Bidder. While the City may waive minor irregularities in bids, it may not waive a math error in completing the bid.

c. Bids shall be accompanied by a cashier's or a certified check or Bidder's admitted corporate surety bond, in an amount not less than ten percent (10%) of the bid, made payable to the City of Redlands. Said check or bond shall be given as a guarantee that the Bidder will enter into a contract if awarded the work. In the case of refusal or failure to enter into said Contract, within fourteen (14) days after Notice of Award by the City in writing, the security shall be applied by the City to the difference between such bid and next lowest acceptable bid and surplus, if any, shall be returned to Bidder if cash or check is used, or to Surety if bid bond is used.

d. Before submitting a bid, Bidders shall; read the Specifications; read all other Contract documents; shall visit the site of the work; shall fully inform themselves as to all existing conditions and limitations; and include in the bid a sum to cover the cost of all items included in the Contract. No allowance will be made due to lack of examination or knowledge. The submission of a bid shall be conclusive evidence that the bidder has investigated and is satisfied as to the conditions to be encountered as to character, quality and scope of work to be performed; the quantities of materials to be furnished; and as to the requirements of the Bid Proposal, plans and specifications.

e. Pursuant to Labor Code section 1770 et seq. of the California Labor Code, the Successful bidder shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations and the United States Secretary of Labor, whichever rate is higher. Copies of such prevailing wage rates are available on the internet at www.dir.ca.gov/OPRL/PWD/index.htm for State Wages and www.wdol.gov/dba/aspx for Federal Wages. Copies of the wage determinations are also on file at the office of the Municipal Utilities & Engineering Department, City of Redlands, 35 Cajon St., Ste. 15A, Redlands, CA 92373 and will be made available to any interested party upon request.

f. The bid must be submitted on or before the date and time specified in the Notice Inviting Sealed Bids. One (1) Original Bid shall be submitted in a sealed envelope marked in the lower left corner as follows: CITY OF REDLANDS

FS263 BATHROOM REMODEL FCS10222026KG (REBID).

g. Bids will be opened and publicly read aloud at the time set in the Notice Inviting Sealed Proposals (Bids), in the Office of the City Clerk, Civic Center, and 35 Cajon Street, Suite 4, Redlands, California.

2. AGREEMENT AND BONDS:

The form of Contract which the successful Bidder, as Contractor, will be required to execute is included in the Contract Documents (CD) of these specifications and should be carefully examined by the Bidder. The Agreement, admitted Corporate Surety Bonds and other documents to be executed by the Contractor shall be executed in original-duplicates stamped according to law, one of which original-duplicates shall be filed with the City Clerk of the City of Redlands. The successful Bidder, simultaneously with the execution of the Agreement, will be required to furnish a faithful performance bond and a labor and material bond, each in an amount equal to one hundred percent (100%) of the Contract price. Said bonds shall provide that if the Contractor or their Subcontractor fails to pay for any materials, provision, provender or other supplies or items used in, upon, for or about the performance of the work contracted to be done, or for any work of labor thereon of any kind, or for amounts due under the Unemployment Insurance Act or Workman's Compensation, with respect to such work or labor, that the surety or sureties will pay for the same.

BD-1

The amount shall not exceed the sum specified in the bond, and also, in case suit is brought upon the bond, a reasonable attorney's fee to be fixed by the court. All bonds shall be secured from surety companies satisfactory to the City of Redlands and whose name is on file with the County Clerk of San Bernardino County, as an approved and financially sound Surety Company authorized to transact business in this state.

3. WITHDRAWAL OF BIDS:

a. Any Bidder may withdraw his Bid, only by written request, at any time prior to the scheduled time for Bid Opening.

b. No Bidder may withdraw his Bid for a period of sixty (60) days after the time of Bid opening except as allowed by the California Public Contract Code.

4. INSURANCE AND HOLD HARMLESS REQUIREMENTS:

Before entering into a Contract, the Bidder to whom the Contract has been awarded shall furnish satisfactory evidence that they have secured all required insurance from a responsible insurance company authorized to do business in California and satisfactory to the City, and such insurance shall be maintained in full force and effect at the Contractor's own expense during the life of the Contract. Contractor shall furnish the City with the customary Certificates of Insurance for all required insurance listed below. General Liability Insurance shall name the City and the Consultant, as an additional insured and shall be primary and non-contributing to any insurance or self-insurance maintained by the City. All liability insurance policies shall bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policies for any reason whatsoever, the City shall be notified by registered mail, return receipt requested, giving sufficient time before the date thereof to comply with any applicable law or statute, but in no event less than forty five (45) days before expiration or cancellation is effective.

The coverage shall provide the following minimum limits based on the type of work proposed under this Contract.

The Contractor shall determine if the proposed work requires Tier 1 or Tier 2 Insurance Requirements as follows:

BD-2

CONTRACTED OPERATIONS DESIGNATED AS TIER 1

Air Conditioning (HVAC) Systems (installation)

Electric Light or Power Line Construction Pipeline Construction

Airport Runways (paving, repaving, etc.) Elevator Work Roofing

Blasting Operations

Excavation Sandblasting Bridge or Elevated Highway Construction

Fire Suppression Systems (installation)

Sewer and Water Main Construction

Buildings Structural Work (including elevators)

Gas Mains or Connections Construction Sign Erection (streets)

Building Structure (raising or moving) Geophysical Exploration Solar Energy

Cable Installation in Conduits and Conduit Construction (streets)

Grading of Land

Street Cleaning

Caisson or Cofferdam Work Hazardous Materials Contractors

Street or Road Construction

Dam or Reservoir Construction Irrigation or Drainage Construction

Tank Construction, Installation, Erection or Repair

Demolition (structures) Landscape Construction (street or street medians)

Telephone or Cable Line Construction

Drilling Painting (exterior greater than single story)

Tree Pruning, Dusting, Spraying or Removal

TIER 1 DESIGNATED INSURANCE REQUIREMENTS

Commercial General Liability

$1 Million Per Occurrence/ $2 Million Aggregate City listed as an Additional Insured on the coverage Coverage is primary and non-contributory If scope of work is within 50 feet of any railroad, endorsement citing inclusion of liability associated with this work is required If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission

Business Auto Liability $1 Million Combined Single Limit

City listed as an Additional Insured on the coverage Must include liability arising from all owned, leased, hired, and non-owned autos If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission If Contractor or its subcontractors or suppliers haul hazardous material (including, without limitation, waste), Auto Liability insurance must be applicable to all hazardous waste hauling vehicles, and include MCS 90 and CA9948 Endorsements.

Commercial Umbrella/ Excess Liability $5 Million Per Occurrence/ Aggregate

City listed as an Additional Insured on the coverage Coverage is primary and non-contributory If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission

d. Workers Compensation $1 Million Per Occurrence for Bodily Injury by Accident $1 Million Each Employee for Bodily Injury by Disease $1 Million Policy Limit for Bodily Injury by Accident

Waiver of Subrogation in favor of City If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission

e. Pollution Policy (Hazardous Materials) [If Applicable] Required of Projects that involve Demolition and/or Excavation Activities $1 Million Per Occurrence/ $2 Million Aggregate City listed as an Additional Insured on the coverage

CONTRACTED OPERATIONS DESIGNATED AS TIER 2

Air Conditioning (HVAC) Systems (service and

Carpentry (building interiors) Fire Suppression Systems (service and

Alarms and Alarm Systems Communications Equipment

Installation (interior) Landscape Construction

Building Interior Work (service, repair and non-structural remodeling)

Driveway, Parking Area or Sidewalk (paving or repaving)

Painting (exterior)

Cable Installation in Conduits (buildings) Fence Erection All Other Job Types including

Vendors

BD-3

TIER 2 DESIGNATED INSURANCE REQUIREMENTS

a. Commercial General Liability $1 Million Per Occurrence/ $2 Million Aggregate

City listed as an Additional Insured on the coverage Coverage is primary and non-contributory If scope of work is within 50 feet of any railroad, endorsement citing inclusion of liability associated with this work is required If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission

b. Business Auto Liability $1 Million Combined Single Limit

City listed as an Additional Insured on the coverage Must include liability arising from all owned, leased, hired, and non-owned autos If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission.

If Contractor or its subcontractors or suppliers haul hazardous material (including, without limitation, waste), Auto Liability insurance must be applicable to all hazardous waste hauling vehicles, and include MCS 90 and CA9948 Endorsements.

c. Workers Compensation

$1 Million Per Occurrence for Bodily Injury by Accident $1 Million Each Employee for Bodily Injury by Disease $1 Million Policy Limit for Bodily Injury by Accident

Waiver of Subrogation in favor of City If any policy forms of endorsements are cited to grant extension of coverage, they must be included with the Certificate of Insurance submission

d. Pollution Policy (Hazardous Materials) [If Applicable]

Required of Projects that involve Demolition and/or Excavation Activities $1 Million Per Occurrence/ $2 Million Aggregate City listed as an Additional Insured on the coverage

Contractor expressly waives all rights to subrogation against the City, its officers, employees and volunteers for losses arising from work performed by Contractor for City by expressly waiving Contractor’s immunity for injuries to Contractor’s employees and agrees that the obligation to indemnify, defend and hold harmless provided for in this Agreement extend to any claim brought by or on behalf of any employee of Contractor. This waiver is mutually negotiated by the parties. This shall not apply to any damage resulting from the sole negligence of City, its agents and employees. To the extent any of the damages referenced herein were caused by or resulted from the concurrent negligence of City, its agents or employees, the obligations provided herein to indemnify, defend and hold harmless are valid and enforceable only to the extent of the negligence of contractor, its officers, agents and employees.

Subcontractors. The prime contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements from each subcontractor.

The Contractor shall not assign or sublet the contract, in whole or in part, without the written consent of the City, nor shall the contractor assign any monies due to, or to become due to, Contractor hereunder without prior written consent of the City.The Contractor shall be fully responsible to the City for the acts and omissions of the subcontractor and persons either directly or indirectly employed by the Contractor. Consent to subcontracting part of the work shall, in no way, release the Contractor from responsibility for performance of the work, and Contractor will be held, in all respects, accountable for the same as if no consent had been given. The Contractor shall give personal attention to this work which is sublet.

Nothing contained in the contract documents shall create any contractual relation between any subcontractor and the city.

BD-4

Hold Harmless and Indemnification. Contractor shall indemnify, hold harmless and defend City and its elected officials, agents and employees and the Consultant from and against any and all claims, losses or liability, including attorney’s fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure to act of Contractor, its subcontractors, and any officers, agents and employees in performing the work required by this Agreement. Contractor’s obligations under this provision shall not be limited in any way by any terms of this Agreement, or the insurance limits.

5. LICENSES AND PERMITS

No bid will be accepted from a Contractor who is not licensed in accordance with the law under the provisions of Division III, Chapter 9 of the Business and Professions Code of the State of California.

The Contractor shall, at the time of bid opening, possess all legally required licenses to complete work, in addition to a valid Contractor’s License (“A”, “B”) and provide its California State Contractor’s License number and DIR number to the City.

The Contractor shall, prior to Notice to Proceed, procure all other permits and licenses as stipulated in the GENERAL

CONDITIONS.

No contractor or subcontractor may be listed on a bid proposal for a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to labor code section 1725.5.

6. SUBSTITUTION OF SECURITIES

In accordance with applicable provisions of State law, the Contractor will be permitted to substitute qualified securities in lieu of retention of withheld progress payments by the Owner.

7. SUBCONTRACTORS

Pursuant to Section 4105 of the California Public Contract Code, the bidder may not circumvent the requirement to list subcontractors by the device of listing one subcontractor, who in turn sublets portions constituting a majority of the work covered by the contract.

a. Pursuant to California Government Code section 4106, subcontractors who will perform work or labor or render services in an amount in excess of one-half of one percent of the Contractor’s total bid shall be set forth in a list of subcontractors within the bid documents. Such list shall be accompanied by an experienced statement with pertinent information regarding similar projects and other evidence of qualifications for each such subcontractor, supplier, individual, or entity if requested by City. If City or engineer, after doing an investigation, has reasonable objection to any proposed subcontractor, supplier, individual, or entity, City may, before the notice of award is given, request the apparent successful bidder to submit a substitute, without an increase in the bid.

b. If the apparent successful bidder declines to make any such substitution, City may award the contract to the next lowest bidder that proposes to use acceptable subcontractors, suppliers, individuals, or entities declining to make the request and substitutions will not constitute grounds for forfeiture of the bid security of any bidder. Any subcontractor, supplier, individuals, or entities declining to make the request and substitutions will not constitute grounds for forfeiture of the bid security of any bidder. Any subcontractor, supplier, individual or entity so listed and against which City makes no written objection prior to the giving of the notice of award will be deemed acceptable by City subject to verification of such assessments after the effective date of the agreement as provided herein.

8. NON DEBARRED CONTRACTORS AND SUBCONTRACTORS

The Contractor and all of its subcontractors shall, at the time of bid opening and for performance of this public works contract, be non-debarred contractors and not be ineligible Contractors pursuant to Public Contract Code section 6109 and Labor Code sections 1777.1 and 1777.7.

BD-5

9. LABOR LAW REQUIREMENTS

Prior to the start of construction, the Contractor and each subcontractor shall submit to the City an executed Checklist of Labor Law Requirements, included within Appendix A, certifying that each Contractor and Subcontractor will comply with the foregoing Labor Law requirements; and fully understands that failure to comply with these requirements will subject it to the penalties cited herein.

By submitting a bid, the prime contractor and subcontractors involved in this project assure that they intend to comply with the labor law requirements noted within Appendix A, fully understanding that failure to comply may subject them to penalties as noted.

10. PLANS AND DRAWINGS

See attached

11. TIME OF COMPLETION

If all projects are completed with one mobilization 120 Calendar Days

If projects are multi (2) mobilizations, 60 Calendar Days for each project

12. WORKSITE

10 W. Pennsylvania Avenue, Redlands, CA 92374

13. WORKING DAYS AND WORKING HOURS

Working hours should not exceed 40 hours a week, excluding city-recognized holidays and working hours are 7:00 A.M. to 4:00 P.M. Monday through Friday.

Deviation from normal working days or working hours will not be allowed without the prior written consent of the Project Manager. If the Contractor is forced to work outside the normal working hours due to his negligence, or as directed by the Project Manager as a matter of public safety or to insure the quality of the work, project administration fee will be levied against the Contractor at the rate of $50 per hour, for a minimum of 4.0 hours, including travel time where applicable, except when the work is an uninterrupted continuation of a regular working day, in which case a minimum of 1.0 hour charge will be imposed.

Nothing in this section shall be construed as an authorization to the Contractor to perform any work outside the normal working days or working hours, and/or perform such work without the presence of an authorized City representative.

14. CERTIFIED PAYROLL RECORDS

Pursuant to Labor Code Section 1776, contractors and subcontractors are required to keep accurate payroll records which reflect the name, address, social security number, work classification of each employee; the straight time and overtime hours worked each day and each week; the fringe benefits; and the actual per diem wages paid to each journeyperson, apprentice, worker, or other employee hired in connection with a public works project. Contractors and subcontractors shall maintain their certified payrolls on a weekly basis and shall submit said payrolls to the City of Redlands Representative at least monthly or within 7 days upon request. In the event that there has been no work performed during a given week, the Certified Payroll Record shall be annotated "No Work" for that week.

15. SAFETY

See Attachment A for Contractor Safety Program Requirements and Submittals

16. UNDOCUMENTED WORKERS

Contractors and subcontractors are federally prohibited against hiring undocumented workers and are under requirement to secure proof of eligibility/citizenship from all workers.

BD-6

17. BID PROTEST PROCEDURES

Bid Protest. Any bid protest must be in writing and received by the City Clerk’s Office at 35 Cajon Street, Suite 4, Redlands, CA 92373, before 5:00 p.m. no later than two working days following the bid opening (the “Bid Protest Deadline”) and must comply with the following requirements:

17.1 General. Only a bidder who has actually submitted a Bid Proposal is eligible to submit a bid protest against another bidder. Subcontractors are not eligible to submit bid protests. A bidder may not rely on the bid protest submitted by another bidder, but must timely pursue its own protest. If required by City, the protesting bidder must submit a non-refundable fee in the amount specified by City, based upon City’s reasonable costs to administer the bid protest. Any such fee must be submitted to City no later than the Bid Protest Deadline, unless otherwise specified. For purposes of this Section, a “working day” means a day that City is open for normal business, and excludes weekends and holidays as observed by the City.

17.2 Protest Contents. The bid protest must contain a complete statement of the basis for the protest and all supporting documentation. Material submitted after the Bid Protest Deadline will not be considered. The protest must refer to the specific portion or portions of the Contract Documents upon which the protest is based. The protest must include the name, address, email address, and telephone number of the person representing the protesting bidder if different from the protesting bidder.

17.3 Copy to Protested Bidder. A copy of the protest and all supporting documents must be concurrently transmitted by fax or by email, by or before the Bid Protest Deadline, to the protested bidder and any other bidder who has a reasonable prospect of receiving an award depending on the outcome of the protest.

17.4 Response to Protest. The protested bidder may submit a written response to the protest, provided the response is received by the City Clerk’s Office before 5:00 p.m., within two working days after the Bid Protest deadline or after actual receipt of the bid protest, whichever is sooner (The “Response Deadline”). The response must include all supporting documentation. Material submitted after the Response Deadline will not be considered. The response must include the name, address, email address, and telephone number of the person representing the protested bidder if different from the protested bidder.

17.5 Copy of Protesting Bidder. A copy of the response and all supporting documents must be concurrently transmitted by fax or by email, by or before the Bid Protest Deadline, to the protesting bidder and any other bidder who has a reasonable prospect of receiving an award depending upon the outcome of the protest.

17.6 Exclusive Remedy. The procedure and time limits set forth in this section are mandatory and are the bidder’s sole and exclusive remedy in the event of a bid protest. A bidder’s failure to comply with these procedure will constitute a waiver of any right to further pursue a bid protest, including filing a Government Code Claim or initiation of legal procedings.

17.7 Right to Award. The City Council reserves the right to award the Contract to the bidder it has determined to be the responsible bidder submitting the lowest responsive bid, and to issue a notice to proceed with the Contract notwithstanding any pending or continuing challenge to its determination.

THE BIDDER'S EXECUTION ON THE SIGNATURE PORTIONS OF THIS PROPOSAL SHALL

ALSO CONSTITUTE AN ENDORSEMENT AND EXECUTION OF THOSE CERTIFICATIONS

WHICH ARE A PART OF THIS PROPOSAL

BD-7

PROPOSAL – BID SCHEDULE

TO: THE CITY OF REDLANDS, SAN BERNARDINO COUNTY, CALIFORNIA

herein called the “City”.

Pursuant to and in compliance with your Notice Inviting Bids, and the other documents relating thereto, the undersigned Bidder, having familiarized themselves with the terms of the Contract, the local conditions affecting the performance of the Contract and the cost of the work at the place where the work is to be done, and with the plans thereto, hereby proposes and agrees to perform within the time stipulated, the Contract, including all of its component parts and everything required to be performed, and to provide and furnish any and all of the labor, materials, tools, equipment and all utility and transportation services necessary to perform the contract, and complete in a workmanlike manner, all of the work covered by the contract in connection with the City’s Project identified as CITY OF REDLANDS FS263 BATHROOM REMODEL FCS10222026KG

(REBID)

INSTRUCTIONS FOR COMPLETING BID SCHEDULE

EXAMPLE ONLY

Item No. Brief Description *A

Quantity *B

Unit Price *C

Total Price in Figures

W2

Mobilization 1 $1000.00 $ 1,000.00

W2 Labor & Materials to install Flashing 6000 Sq. Ft $ 150.00 $ 9,000.00

*"A" x "B" = "C" TOTAL $10,000.00

*A x B = C

**THE REST OF THIS PAGE LEFT INTENTIONALLY BLANK**

BD-8

BID SCHEDULE

BASE BID A – FIRE STAFF BATHROOMS ONLY (including 113,106)

No. Brief Description

*A Unit of

Measure

*B Est.

Quantity

*C Per Unit

Price

D Total Price

A1 Mobilization Lump Sum 1 $ $

A2 All work included in plans/specifications Lump Sum 1 $ $

BASE BID B – CAPTAINS BATHROOM/LAUNDRY ROOM ONLY (114, 107)

*A Unit of

Measure

*B Est.

Quantity

*C Per Unit

Price

D Total Price

B1 Mobilization Lump Sum 1 $ $

B2 All work included in plans/specifications Lump Sum 1 $ $

ALT BID C – ALL WORK PER SCOPE OF SERVICES AND PLANS (Base Bid A and B combined)

*A Unit of

Measure

*B Est.

Quantity

*C Per Unit

Price

D Total Price

C1 Mobilization Lump Sum 1 $ $

C2 All work included in plans/specifications Lump Sum 1 $ $

CONTRACTOR NAME: _________________________________________________________

BD-9

FCS10222026KG

BID SUMMARY TABLE

BASE BID

CLERK READS THIS PAGE

BASE BID TOTAL

Total (in figures)

BASE BIDS A & B $ CLERK READS THIS

NUMBER

(TOTAL BID PRICE WRITTEN IN WORDS)

ALT BID C $ CLERK READS THIS

NUMBER

(TOTAL BID PRICE WRITTEN IN WORDS)

LOW BID DETERMINATION – PLEASE CHECK YOUR MATH

The low bid will be determined pursuant to Public Contract Code Section 20103.8. A responsible bidder who submits the lowest base bids as determined by the above method shall be awarded the contract, if it is awarded by the City Council of the City of Redlands.

If the total price written in words, and the total price written in figures are not in agreement, then the unit price will be considered as representing the Bidder’s intention, and the totals will be corrected by the city to conform thereto.

NOTE:

Bidders must bid each item in this schedule. All entries in the entire BID RESPONSE must be made clearly and in ink. Mistakes shall be lined through and the correct amount written above and initialed by the authorized agent of the bidder.

Quantities stated above in the Bid Schedule table are estimates only and are not guaranteed. Bid unit price on the estimated quantity and unit of measure specified. The city may order more or less than the estimated quantity indicated on Bid Schedule price sheet. City may elect to award all phases or a single phase, depending upon bid amounts and available budgets

CONTRACTOR NAME: ______________________________________ CONTACT: _______________________________

CONTRACTOR ADDRESS: ______________________ CITY: ________________________ STATE: _____ ZIP: _______

EMAIL: ___________________________ CONTRACTORS LIC : __________________ DIR #: _____________________

BD-10

ADDENDA ACKNOWLEDGEMENT

Receipt of the following addenda is hereby acknowledged and the same is included in the Bid Price:

Addendum #1___________ Addendum #2___________ Addendum #3____________ (Initials) (Initials) (Initials)

Addendum #4___________ Addendum #5___________ Addendum #6____________ (Initials) (Initials) (Initials)

ATTEST: (if Corporation)

(Corporation Seal)

Company Name Signature

Address Name

City, State, Zip Title

BD-11

BID CERTIFICATION

The undersigned certifies that they are familiar with the various State and local laws affecting labor, length of working days, employer's liabilities, Sunday work, alien labor, domestic materials, subcontractors, etc.

It is understood and agreed that the work under the contract will be commenced by the undersigned Bidder, if awarded the contract, within ten (10) calendar days from the date in the Notice to Proceed and will be completed by the Contractor in the time set forth in the CONTRACT.

Enclosed find Bidders bond or certified or cashier's check No. _________________ of the __________________________________ Bank, in the amount of ______________________ _______________________ which is not less than ten percent (10%) of the Bid submitted by the undersigned, made payable to the City of Redlands, California and which is given as a guarantee that the Bidder agrees that in case of their default in executing said contract with necessary bonds, the bond or check accompanying this Bid and the money made payable shall become and remain the property of the City of Redlands.

It is understood and agreed that the City of Redlands has the right to waive defects or irregularities and to accept or reject any or all Bids. No Bidder may withdraw their Bid for a period of forty-five (45) days after the time of the Bid Opening.

The following information, required by State law under penalty of perjury, is true and correct. Failure to complete this information renders the bid non-responsive, and the bid must be rejected.

Company Name Signature

Address Signatory's Title

City, State, Zip State License Number and Class

Telephone Number License Expiration Date

Dated this ________________ day of ___________________, 20_____.

BD-12

BID BOND

KNOW ALL PERSONS BY THESE PRESENTS,

That _____________________________________________________________ as Principal, and ______________________________________ as Surety, are held and firmly bound unto the City of Redlands, hereinafter called City, in the sum of ______________________________________ dollars, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

WHEREAS, said Principal has submitted a bid to said City to perform all work required under the BID FOR CITY OF

REDLANDS FS263 BATHROOM REMODEL FCS10222026KG (REBID)

NOW, THEREFORE, if said Principal is awarded a contract by said City and, within the time and in the manner required under the heading "Instructions to Bidders" bound with said Specifications, enters into a written contract on the form of agreement bound with said Specifications and furnishes the required bonds, one to guarantee faithful performance and the other to guarantee payment for labor and materials; then this obligations shall be null and void, otherwise it shall remain in full force and effect. In the event suit is brought upon this bond by said City and Judgment is recovered, said Surety shall pay all costs incurred by said City in such suit, including a reasonable attorney's fee to be fixed by the court.

SIGNED AND SEALED, this _________ day of __________________________, 20____.

______________________________ (SEAL) ____________________________(SEAL)

(Principal) (Surety)

By: _______________________________By: __________________________________ (Signature) (Signature)

Address: ______________________________

Telephone (___) ________________________

(Seal and Notarial Acknowledgment of Surety)

BD-13

STATEMENT BY BIDDER

NON-COLLUSION AFFIDAVIT

STATE OF )

) ss

COUNTY OF )

, being first duly sworn, deposes and says that he is_______________________________________________________________________

(Sole Owner, a Partner, President, Secretary, etc.)

of (Contractor) the party making the foregoing bid on, FS263 BATHROOM REMODEL – FCS10222026KG REBID on behalf of any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or of any other Bidder or to fix any overhead, profit, or cost element of the bid price or of that of another bidder, or to secure any advantage against the public body awarding the Contract of anyone interested in the proposed contract; that all statements contained in such bid are true; and further, that the Bidder has not directly or indirectly, submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company, association organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

By:______________________________ Title: ____________________________

Subscribed and sworn to before me this day of ________________________, 20____.

Signature of Officer Administering Oath (Notary Public)

BD-14

OFFICERS OF CORPORATION (Members of Firm)

The names of all persons interested in the foregoing proposals as principals, are as follows: (IMPORTANT NOTICE – if Bidder or other interested person is a corporation, state legal name of corporation, also names of the president, secretary, treasurer and manager thereof; if a co-partnership, state true name of firm, also names of all individual co-partners composing firm; if Bidder or other interested person is an individual, state first and last names in full).

Licensed in accordance with an act providing for the Registration of Contractors, License

No. ______________________________________.

Signature of Bidder Dated

NOTE: If Bidder is a corporation, the legal name of the corporation shall be set forth above, together with the signature of the officer(s) authorized to sign contracts on behalf of the corporation; if Bidder is a co-partnership, the true name of the firm shall be set forth above, together with the signature of the partner or partners authorized to sign contracts in behalf of the co-partnership, and if the Bidder is an individual, that signature shall be placed above.

BD-15

SUB-CONTRACTORS LIST

Bidder supplies the following information for any Subcontractor who will perform work or labor or render services to the prime contractor, etc. to be used on the BID FOR FS263 BATHROOM REMODEL– FCS10222026KG REBID in accordance with Section 4104 of the California Public Contract Code.

LICENSED

SUBCONTRACTOR’S

NAME AND BUSINESS

ADDRESS

LICENSE

NUMBER

SPECIFIC

DESCRIPTION OF

SUBCONTRACT &

BID ITEM #

% OF BID ITEM

TO BE

PERFORMED

BD-16

QUALIFICATION AND EXPERIENCE STATEMENT

The following outline is a record of the undersigned Bidder’s experience in construction of three (3) projects of a type similar in magnitude and character to that contemplated under FS263 BATHROOM REMODEL– FCS10222026KG REBID within the past two years. Include the location of each project as well as the name, address, and phone number of the owner, and name of individual to contact.

Subcontractors performing in excess of one half of one percent of the prime Contractor’s total bid, or in the construction of streets or highways, one half of one percent of the prime contractor’s total bid or ten thousand dollars ($10,000), whichever is greater shall provide a similar outline. Additional pages outlining this portion of the Bid may be attached. Failure to provide this statement may result in rejection of the bid by the City of Redlands.

1. Owner’s Name: ______________________________________________________________________

Contact Person: Phone: ( ) __________________________

Address of Owner:

Project Description:

Amount of Contract: Completion Date:

2. Owner’s Name:

Contact Person: Phone: ( )

Amount of Contract: Completion Date:

3. Owner’s Name:

Contact Person: Phone: ( )___________

Amount of Contract: Completion Date:

BD-17

GENERAL INFORMATION

1. Bidder’s Name____________________________ Mailing Address___________________________________________

Email Address__________________ Phone Number: _____________ DIR Number __________ Exp. Date___________

Contractor’s License Number_________ Exp. Date__________ Secretary of State Number _______________________

2. Number of years engaged in the contracting business under your present firm or trade name: ____.

3. Have you ever failed to complete any work awarded to you? (Yes or No) .

If yes, provide details in the space provided in Item 10.

4. Have you ever defaulted on a contract? (Yes or No) .

If yes, provide details in the space provided in Item 10.

5. Have you ever been a party to a lawsuit or gone to arbitration during the last 5 years? (Yes or No) .

If yes, provide details in the space provided in Item 10.

6. Has any Stop Notice been filed against you during the last 5 years? (Yes or No) _____ .

If yes, provide details in the space provided in Item 10.

7. Has your contractor’s license ever been suspended, revoked, or subject to disciplinary action? (Yes or No). _______ If yes, provide details in the space provided in Item 10.

8. Contracts currently on hand:

Agency Name Amount of Contract Start Date Completion Date

9. Enter the name of person(s) who inspected the site of the proposed work for your firm and the date of said site inspection.

Name: Date:

BD-18

10. In the space provided, the Bidder shall provide details concerning any “Yes” answers provided in this “General Information” section. Details shall include, but not be limited to, the nature of dispute, name of the agency involved and the final outcome.

If requested by the City, the Bidder shall supply additional information, sufficiently detailed, to permit evaluation of the Bidder’s ability to perform the work.

Question

Number Details

BD-19

BID FOR

FCS10222026KG REBID

BIDDERS CHECK LIST

(Required Documents for Submittal)

1. Bidders check list completed and signed. ______

2. Bid proposal completed and signed. ______

3. Addenda’s (if any) acknowledged. ______

4. Bid certification attached and signed. ______

5. Bid bond attached and signed (Only if bid exceeds $25,000.00) ______

6. Non-collusion Affidavit attached and signed ______

7. Officers of corporation (members of firm) attached and signed. ______

8. Sub-contractors list attached and completed. ______

9. Qualification and experience statement attached and completed. ______

10. Sub-contractors qualification and experience statement attached (for all listed sub-contractors). ______

11. General information filled out and attached. ______

12. Contractors Safety Program (Attachment B – PLEASE DO NOT SUBMIT AN

IIPP - SUBMIT ONLY PAGES 11 THROUGH 18 OF CONTRACTOR SAFETY

PROGRAM WITH YOUR BID

Signature Signatory’s Title

Company Name Contractor’s License DIR Number

Email Address Phone Number and Contact Name Address

PLEASE USE THIS SHEET AS PAGE ONE (1) OF YOUR BID SUBMITTAL.

This checklist shall be…