RE 15B20124Q00000008 Instructions to Offerors.pdf

Request for Quote 15B20124Q00000008 Optometry Services Federal Correctional Institution (FCC) – Allenwood, PA 17887

Dear Quoter:

Attached is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Complex (FCC) Allenwood, for the provision of Optometry Services for FCC Allenwood. This package contains all necessary information to submit a quote.

When submitting your quote, you shall consider all information provided herein. Please carefully follow all instructions of the solicitation package concerning content, format, and submission of quotes. Failure to do so may result in your quotation to be eliminated from consideration for award.

Instructions to Offerors

Quote Submission Instructions: Quotations shall be submitted on or before the solicitation deadline specified in Block 8 of the Standard Form 1449, page 1 of SF1449 - 15B20124Q00000008. Quotes shall be submitted via e-mail to gmoser@bop.gov. Quotations received after the quote deadline will be handled in accordance with FAR 52.212-1(f).

Each quoter shall complete and submit the following forms, clauses, and statements with the quotation. Failure to do so may cause your quotation to be considered unacceptable.

1. Standard Form 1449

Page 1 BLOCK 17a- Contractor Name, Address, UEI, Contact Information Page 1 BLOCK 26- Total Award Amount (BASE plus OPTION

YEARS)

Page 1 BLOCKS 30a,b,c Page 4- Unit Price per Session (One Session = One Hour), Amount of Line (300 Estimated Sessions x Unit Price); For Base Year and Four Option Years

United States Penitentiary P.O. Box 3500 White Deer, PA 17887

U.S. Department of Justice Memorandum Federal Bureau of Prisons

Federal Correctional Complex, Allenwood

2. Schedule of Items/Contract Pricing

3. Completed Solicitation Provisions:

52.212-3, Offeror's Representations and Certifications, if different than SAM record

4. Point of Contact information for professional references. The contractor should provide a list of the last three contracts awarded to your organization which are of a related nature, size, and scope.

Include the following for each:

-Customer Name, Address, Phone, Fax, Email address;

-Contract Number; Contact Person;

-Type of Work; Contract Amount; Contract Status (Active or Complete)

All potential quoters are advised that this solicitation includes the provision at FAR 52.204-7 System for Award Management which requires that an offeror be registered in SAM when submitting an offer or quote and continue to be registered throughout the duration of the contract. Quoters should include their Unique Entity Identifier (UEI) in their quotations. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee's UEI number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award. For the purposes of this solicitation, all quoters SAM registration should include NAICS code 621320.

If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your quote, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

Evaluation and Award Methodology: This acquisition will be procured in accordance with FAR Part 12 – Acquisition of Commercial Items and Part 13 – Simplified Acquisition Procedures. The Government intends to make a single award to a quoter, pursuant to an affirmative determination of responsibility, whose quotation, conforming to the solicitation, is determined to be the best value to the Government considering price and past performance history.

Price: Price shall be evaluated utilizing the total aggregate pricing offered by the quoter (base year plus all option periods). See Required Documents to be Submitted with Quote #2.

Past Performance: The Past Performance Information Retrieval System (CPARS) at www.cpars.gov and the professional references submitted by the quoter will be utilized to evaluate past performance history. See Required Documents to be Submitted with Quote #4. Contractors lacking past performance history on contracts of similar nature and scope will be evaluated as “neutral” in terms of past performance.

Freedom of Information Act: The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests to Federal Agencies for copies of quotes from other than Government sources.

The quoter should identify information in its quote it believes should be withheld from these sources, on the basis it consists of "trade secrets and commercial or financial information obtained from a person and privileged or confidential" (exemption (b) (4) of the FOIA). This identification will assist in the decision by a responsible federal official to disclose or withhold the requested information.

If a quoter considers elements of its quote to be exempt under FOIA, ensure the following notice is annotated on the title page of the quote:

“Elements of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on this basis is contained on pages ____.”

The quote must annotate each individual item it considers privileged or confidential under the FOIA exemption with the following notice:

“The data or information is considered confidential or privileged, and not subject to mandatory disclosure under the FOIA.”

All information in an offeror’s quote not designated may be subject to automatic public disclosure if it is requested under the FOIA. It must be emphasized that under the FOIA no information is automatically exempt from public disclosure.

However, no disclosures will be made without careful evaluation, giving due regard to the need for safeguarding material considered privileged or confidential by the quoter. It is Department of Justice policy to withhold whenever possible material that is genuinely privileged or confidential.

Quotes shall be received on or before the deadline of April 24, 2024, at 12:00 P.M. EST. Quotes shall be submitted electronically via email to gmoser@bop.gov in pdf format only and will be deemed received at the time as indicated on the email notification. Faxed and hand delivered quotes will not be accepted. Quotes received after the quote deadline will be handled in accordance with FAR 212-1(f).

Please submit any questions you may have in writing. Questions may be submitted via email to gmoser@bop.gov

Sincerely, Garrett Moser, Contracting Officer

Attachments:

SF1449 - 15B20124Q00000008

mailto:gmoser@bop.gov