2024 SOW Optometry Services.pdf

STATEMENT OF WORK

OPTOMETRY SERVICES

GENERAL INFORMATION:

The Federal Bureau of Prisons (BOP), FCC Allenwood, intends to make a single award of a Blanket Purchase Agreement (BPA) for the provision of Optometry Services for the inmate population at the Federal Correctional Complex (FCC) located in Allenwood, Pennsylvania.

FCC Allenwood is a care level two and three multi-security level prison complex with separate buildings within a one mile radius and houses incarcerated inmates who are being held under the authority of the Federal Government by the Federal Bureau of Prisons.

General information about the FCC can be found at www.bop.gov.

SCHEDULE OF PERFORMANCE

Services will be scheduled between the hours of 6:00 a.m. and 4:00 p.m., Monday through Friday, excluding Federal holidays. An estimate of twenty (25) sessions per month will be required. A session is defined as one hour. The Contracting Officer’s Representative (COR) will be responsible for defining each weekly schedule. The schedule is subject to change based on the variable needs of the institution and the unpredictable nature of the correctional environment. Upon agreement, any changes to the schedule must be coordinated with the COR appointed to the BPA.

Due to the nature of the correctional setting, delays in performance of work may be expected.

Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When the contractor’s employees report to the institution but are unable to perform services due to such delays, the contractor will be paid for one session. Normally, any remaining sessions for that day will be suspended and the contractor’s employees will be free to leave and will not be paid for the remaining non-performed sessions. However, if the institution requests that the contractor’s employees remain at the institution for eventual performance, they shall be paid for such sessions.

In the event of a long-term absence of the contractor’s employees, the contractor shall provide replacement coverage. If the contractor fails to provide coverage, the Government may seek contractual remedy.

EDUCATION AND QUALIFICATIONS

The Contract Employee shall be certified in the specific field of expertise listed, provide verification of credentials (education, current licensure, status of competency, continuing medical education), and includes, but is not limited to a current Pennsylvania State license as an Optometrist, that permits them to practice their professional specialty in the State of Pennsylvania. The Contract Employee must maintain current Cardio-Pulmonary Resuscitation (CPR) certification in accordance with the American Red Cross or the American Heart Association. Contract Employee will be required to provide supporting http://www.bop.gov/ documentation and/or provide copies of diplomas, certificates, and/or licenses, etc. Also, the contractor is required to provide verification of education, licensure, proof of professional liability insurance of at least $100,000.00, and a letter of recommendations from three (3) peers.

Correctional experience is desirable, but not required.

EMPLOYEE HEALTH REQUIREMENTS:

The contractor’s employees shall be free of infectious diseases. The contractor will provide proof of Tuberculin Skin Test (TST) or chest x-ray prior to commencing services, if requested. The contractor will be responsible to provide its employees with flu vaccinations and TST screenings annually. Any contractor employee who subsequently develops a medical condition which might reasonably be expected to place other workers, patients, or the public at risk shall be immediately removed from activities requiring performance of invasive procedures and activities. In any such case, the contractor shall be responsible, at no additional cost to the Government, for securing the services of any replacement personnel required for performance.

SUPPLIES

All supplies that the contractor may routinely need shall be supplied by Federal Correctional Complex, Allenwood, Pennsylvania. These supplies will normally include any materials needed to perform the services covered under this contract. All records maintained by the contractor under this contract will remain property of Federal Correctional Complex, Allenwood, Pennsylvania.

ATTIRE

The contract worker is expected to dress professionally at all times. In the event the contract worker's dress does not comply with the expectation from the FCC, the contract worker will not be permitted entry inside the FCC. The Government will not be financially responsible for the time it takes to return to the FCC with proper attire.

INMATE MANAGEMENT

Provision of services under this BPA will require frequent and unsupervised contact with inmates. The contractor’s employees will not be responsible for the management of inmates other than to ensure those inmates involved in activities within the scope of work shall abide by all rules in effect to ensure their safety and well-being. The contractor’s employees shall constantly be aware of security and maintain a professional relationship with the inmates at all times. The contractor’s employees shall have the ability to work with an inmate population from a variety of cultural, regional, racial and ethnic backgrounds.

INSTITUTION SECURITY

The contractor agrees to adhere to all regulations prescribed by the institution for safety, custody, and conduct of inmates. Any violations of the institution rules and regulations shall be immediately reported to a Government employee for action.

The contractor shall attend an orientation program prior to assuming institution involvement and refresher training annually. Reimbursement of the contractor for the time spent in the institution orientation or other specific security related training will be at the BPA session rate prorated hourly.

PERFORMANCE MONITORING:

The contractor’s employees shall provide the services described herein independent of Government supervision. However, the performance of services under this BPA will be monitored by the assigned COR. The contractor’s payment will be based on the successful accomplishment of a specified task.

RESTRICTIONS ON CONTRACTORS:

The contractor’s employees shall not supervise inmates, supervise FCC staff, participate in inmate accountability, formulate policies or procedures, attend/participate in staff recalls or other staff functions, or be a member of the FCC Employee’s Club.

DESCRIPTION OF DUTIES:

The FCC anticipates that the contractor will provide a minimum of (1) Optometrist to fulfill the requirement. The Optometrist will perform standard Optometry evaluations, care, and treatment as specified by their State License. All duties shall be performed in accordance with standards and methods generally accepted within the field of Optometry and in compliance with all Federal and state policies and regulations.

MINIMUM QUALIFICATIONS:

The service employee performing Optometry Services must hold a license from the state department of health and have a minimum of six months experience as an Optometrist.

SCOPE OF SERVICES:

The contractor shall be responsible for the following tasks.

1. Providing verification of credentials, proof of malpractice insurance and medical indemnification insurance in the amount specified in the contract.

2. Evaluation of patients as referred by the medical staff.

3. Providing legible written reports on all patients evaluated, to include but not limited to:

• Eye exams as requested

• Diagnosis of eye conditions

• Removal of foreign objects from the eye

• Physical findings

• Tonometry exams

• Recommendations for treatment and follow-up care

• Prescribing corrective lenses/frames as appropriate

• Fitting of eye glasses and adjustment of frames

• Individualized adjustment of exam equipment as needed

• Contractor must complete a minimum of 20 and up to 25 scheduled exams per eight session day

• Utilize the Bureau of Prisons’ Electronic Medical Record to document the eye exam

ATTIRE