RCS Vet Centers Exterior Sign SOW.pdf

SPECIFICATIONS

EXTERIOR SIGNS, VETERANS READJUSTMENT COUNSELING SERVICE

CENTERS

MULTIPLE LOCATIONS, FLORIDA and PUERTO RICO

PART I - GENERAL

1.1 SCOPE

A. This project requires the Contractor to remove existing exterior signs and install new signs. Work covered under this contract requires that the contractor is responsible for furnishing all labor, materials, tools, equipment, and supervision necessary to remove existing exterior sign and replace with a new exterior sign at multiple Veterans Readjustment Counseling Service Center locations.

B. COMPLETION TIME: 120 calendar days after receipt of notice to proceed letter.

1.2 STATEMENT OF BID ITEMS

A. Demolition: Removal of exterior signs as necessary for the installation of new exterior signs, and their respective installation hardware.

B. NEW WORK:

Exterior Signs:

1. Graphic Set-Up includes design, one (1) proof and two (2) proof revisions.

2. Flush mount channel letters “VET CENTER” 168x41

3. Remove eighteen (18) VET CENTER exterior signs

4. Provide and install eighteen (18) VET CENTER exterior signs.

5. Installation of eighteen (18) VET CENTER electrical.

6. Contractor shall refer to the attached Vet Center Exterior Signage

Guide April 2022 for specifications and requirements associated with the exterior signage.

1.3 SPECIAL REQUIREMENTS

A. VA Police will issue identification badges to contractors, employees and sub-contractors which must be worn at all times when on VA property.

B. Contractor shall keep the area cleaned daily and haul away all construction debris. All materials and construction debris must be in a covered cart when entering and exiting the building.

1.3 PERIOD OF PERFORMANCE: The project start date shall be within five 5 days after a signed contract authorizes the work. The period of performance is 4 months, 120 days, from date of signed contract. If for any reason a deliverable cannot be delivered as scheduled, the Contractor is required to submit a request for a time extension to the Contracting Officer and the COR. The request must include the reason(s) for the delay, the impact on the overall project, and the impact on the cost of the project. The Contracting Officer will consider each request on the basis of its merit and will, if approved, issue a modification to the contract. The Contractor is required to proceed as originally scheduled until such modification is issued. The Contracting Officer is the only official authorized to make changes to the contract.

1.4 TYPE OF CONTRACT: This is a Firm Fixed Price Contract

1.5 PLACE OF PERFORMANCE: The work shall be performed in multiple locations throughout Florida and Puerto Rico at no additional cost to the government.

Site Visits: Site visits are recommended to verify all existing conditions and dimensions and the extent of work involved with the VA Representative or COR (Contracting Officer’s Representative). The site visit is scheduled during the time frame of 7/11/22 – 7/22/22 during the hours of 8am – 4pm EST. Please confirm your visit 48 hours in advance to include date, time, and location attending. The site visit is highly encouraged but not mandatory.

VC Name Vet Center Address

Gainesville, FL 105 Northwest 75th St., Suite 2, Gainesville FL 32607

Ft. Myers, FL 2891 Center Pointe Dr. Suite 100 Fort Myers, FL 33916

HATILLO, PR Hatillo Town Center, 140 Road 2, Hatillo, PR 00659

Clearwater, FL 29259 US Highway 19 North, Clearwater FL 33761-2102

Jupiter, FL 6650 West Indiantown Road, Ste. 120, Jupiter FL 33458-4673

Tallahassee, FL 2002 Old St. Augustine Rd Bldg A/10, Tallahassee FL 32301

Pompano Beach, FL 2300 West Sample Road, Suite 102, Pompano Beach, FL 33073

St. Petersburg, FL 6798 Crosswinds Drive North, Ponce, PR 1046 Ave. Hostos, Suite 118, Ponce, PR 00716

Daytona Beach, FL 1620 Mason Avenue Suite C, Daytona Beach FL 32117

Sarasota, FL 4801 Swift Road, Suite A, Sarasota FL 34231

Palm Beach, FL 4996 10th Avenue North Suite 6, Greenacres, FL 33463

Ocala, FL 3300 SW 34th Ave., Ste. 140 Ocala, FL 34474

Pasco, FL 5139 Deer Park Drive, New Port Richey, FL 34653

Naples, FL 2705 Horseshoe Drive South, Suite 204, Naples FL 34104

Ft. Lauderdale, FL 3666 West Oakland Park Boulevard, Lauderdale Lakes, FL 33311

Lakeland, FL 1370 Ariana St, Lakeland, Fl 33803

Jacksonville, FL 3728 Philips Highway, Suite 31, Jacksonville, FL 32207

1.6 COR AUTHORITY: In no event is the COR empowered to change any of the terms and conditions of the contract. All changes, to any section of this contract, shall be made only by the Contracting Officer pursuant to a properly executed modification. The types of actions within the purview of the COR’s authority are to ensure that the Contractor performs the technical requirements of the contract, and to notify the Contracting Officer of any deficiencies observed. A Letter of Designation shall be issued to the COR and a copy shall be sent to the Contractor at the time of the kickoff meeting or post-award conference setting forth in full the responsibilities and limitations of the COR.

1.7 EVALUATION CRITERIA:

A. Technical Approach. The contractor’s technical proposal is composed of two elements, which are listed in descending order of importance, 1) Understanding of the Project, and 2) Experience and Qualification.

a. Understanding of the Project. Provide a written plan which details the approach and sequencing to accomplish all of the requirements of the Statement of Work. Also, demonstrate an understanding of the project and types of problems likely to be encountered, as evidenced by the completeness of the proposal and specific comments on procedures, technology, and proposed improvements. Descriptions of the offerors approach to accomplishing these projects within the stated time frames and with appropriate staff are important.

b. Experience and qualifications of the project team staff, particularly in providing technical commercial services for a major federal agency.

B. Cost. Total cost will be evaluated by the Government by abstracting the initial cost proposals and comparing them against the Independent Government Cost Estimate. If final proposal revisions are requested, the revised cost proposals will be re-abstracted to assist in the final award decision. In evaluating the offeror’s proposed cost for this project, the Government concern includes determining whether:

a. It reflects the prospective contractor understanding of the project and ability to successfully organize and perform the contract.

b. It is based on adequate estimating procedures, supported by backup documentation, and is realistic in terms of the offeror’s proposed technical approach;

c. It is reasonable when compared to any other similar project/s;

and

d. It reflects affordability when compared to the IGCE.

C. Order of Importance: Proposals will be evaluated on the basis of two major evaluation criteria: Technical and Cost. The evaluation criteria are listed in descending order of relative importance. The technical component is significantly more important than cost when combined.

D. BASIS OF AWARD: Lowest Price Technically Acceptable (LPTA)

E. QUALIFICATIONS/CERTIFICATION

a. The contractor shall be qualified and have the required levels of professional and technical experience to perform the work required by this statement of work.

Additionally, the contractor shall comply with the following requirements:

• Develop a plan detailing project specific fire-safety measures. (how many days they will have to provide the plan detailing the project)

• Maintain site and building access free and unobstructed to facility emergency services.

• All temporary construction partitions must meet fire-safety requirements.

• Temporary heating and electrical installations must comply with OSHA 1926, NFPA 241 and NFPA 70.

• Means of egress shall not be blocked.

• Egress routes for construction workers must be maintained free and unobstructed.

• Prohibit smoking on the property.

• Dispose of waste and debris from buildings DAILY.

1.5 EQUIPMENT

A. All equipment, tools, etc., shall be properly maintained while on the project and shall be adequate, in quality and capacity for proper execution of the work.

1.6 SCHEDULING AND HOURS OF WORK

A. All work in areas involved shall be scheduled with the VA representative. Work shall be scheduled for proper execution to completion of this contract.

B. Hours of work. The contractor will perform work during normal duty hours unless specifically authorized by Building Engineer and VA COR, or otherwise specified in the contract. Normal duty hours are 8:00 a.m. to 4:30 p.m., Monday through Friday, except U.S. Federal Holidays. The 10 holidays observed by the Federal Government, i.e., New Years Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas or any other day specifically declared by the President of the United States to be a national holiday.

1.7 SITE VISITS

A. Job site shall be visited to verify all existing conditions and dimensions and the extent of work involved with the VA COR. Visits to the site may be made by appointment only, during regular business hours, with the VA

COR.

1.8 INSPECTIONS

A. All work shall be inspected during installation and at final completion by the VA technical representative.

1.9 SAFETY REGULATIONS

A. All applicable safety regulations shall be observed during all work of this contract.

B. The VA Safety Officer shall have full authority to see that the contractor obeys all safety rules and regulations relative to the fulfillment of this contract.

C. Provide the necessary barricades/signage where required.

C. The VA Safety Officer/Fire Protection Engineer (FPE) is fully qualified to review the design documents (drawings, specifications, submittals, etc.) for compliance on the fire protection, life safety and JCAHO standards and requirements.

D. Attending to any required site visit or meetings to address the impact the construction activities will have on emergency procedures.

E. Perform field tests and participate on final acceptance tests for new equipment or systems installed.

F. Provide a written certified statement indicating that the construction project meets the life safety code requirements. For those maintenance and repair projects where the life/safety code requirements is not applicable, a written statement shall also be provided accordingly.

1.10 SUBMITTALS:

Vet Center Exterior Signage Guide April 2022 attached RCS Vet Center Expectations attached

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