RCHS Interactive Panels RFP.pdf

Rabun County Schools Request for Proposal (RFP) RCHS Interactive Panels Issue Date: 02-05-2026 Submission Deadline: 03-09-2026 - 9:00 AM Contact: Greg Purcell, Technology Director, gpurcell@rabuncountyschools.org, 706-212-4345 All emails need to have “RFP – RCHS Interactive Panels” in the subject line. No questions will be answered over the phone.

I. Introduction and Timeline Rabun County Schools is soliciting sealed proposals from qualified vendors for installation of a interactive flat panels in the Rabun County High Schools newly constructed facility and the Rabun County Middle Schools renovated facility.

All interested parties must contact Greg Purcell to receive access to the blue prints if needed.

All questions must be directed to Greg Purcell, through email, by Feb. 27 - 2:00pm. Questions will be answered and any addendum(s) will be posted on Mar. 2 by 2:00pm.

Installation and training must be done during the Spring/Summer of 2026, to be completed no later than July 24, 2026.

II. Scope of Work The selected vendor will be responsible for all labor, materials, and equipment necessary to complete the project, which includes but is not limited to:

• Installation of 75” interactive flat panels in each classroom. This will include 46 at the High school and 36 at the Middle School. One panel at the Middle School will need to be on a portable cart.

• Installation of 82 document cameras that are fully functional with the interactive flat panels, to be provided as part of this proposal.

• Installation will include HDMI connectivity from the teacher station to the panel and appropriate face plates.

• Complete removal of all packing, cardboard, etc. – Not using Rabun County Schools dumpsters

• Cleanup of area to ensure no debris are left that could injure students or staff.

• On-site training and instruction on the use of the interactive flat panels, to include full documentation. This will include onsite for 90 minutes at each school. A 2-month follow-up training to follow later on site.

III. Proposal Requirements Each Proposal must include the following:

1. Contractor Information

a. Company name, address, contact information

b. Proof of licensure and insurance mailto:gpurcell@rabuncountyschools.org

c. W9

d. Contractor Affidavit – Everify

2. Project Approach & Timeline

a. Proposed start and completion dates

b. Outline of construction methods and materials

c. Site preparation plan

3. Cost Proposal

a. Detailed breakdown of all costs (materials, labor, permits, etc.)

b. Total fixed cost for project completion

4. Experience & References

a. List of similar projects completed

b. Three (3) references from previous clients

IV. Evaluation Criteria

a. Cost Effectiveness – 30%

b. Experience, Qualifications and Stability – 20%

c. Proposed Timeline – 10%

d. References and Past Performance – 15%

e. Quality of proposed product and workmanship – 25%

V. Interactive Panel Goals

a. High visual acuity for all participants in the class rooms

b. Teacher will be able to display from the teacher station to the panel through HDMI.

Sound will go from the panel to the in-room Audio Enhancement sound system through 1/8” headphone jack.

c. Teacher will be able to utilize Google or Classlink SSO authentication to access the panel, with a backup admin pin incase the teacher is not available. District will need to be able to create a generic profile to push to the panels in the event of a substitute teacher.

d. Teacher will be able to utilize the touch functionality from the panels onboard Android OS and the OPS MS Windows computer installed in the back of the panel.

Touch functionality will not be required from the teacher desktop station.

VI. Interactive Panel Requirements

a. 75” EDLA-Certified Interactive Panels with multiple HDMI inputs

b. Looking for the Cleartouch 6000A+ series or SMART Board MX075-V5 with IQ, or equivalent

c. OPS Computer for each panel installed with minimum specs:

i. Intel i5 Processor (or equivalent)

ii. 16gb RAM

iii. 256gb SSD

iv. Windows 11 Pro

v. Wireless Keyboard and mouse

d. Up to 40 points of touch

e. 4K UHD Resolution

f. Built-In Wifi Module allowing wireless connectivity from mobile devices

g. Android 13 OS or newer

h. Warranty: Minimum of Five (5) Years

i. Includes 1% hot spare

j. Management platform – Remote Device management with premium features already in place for the life of the panel

k. Security alert integration with our existing Audio Enhancement Epic system

l. Custom User Profiles that carry from one panel to another

m. Ability to push settings through the management platform in uniform way

VII. Submission Instructions

a. Submit sealed proposals clearly labeled “RFP – RCHS Interactive Panels” to:

Rabun County Schools 963 Tiger Connector Rd Tiger, GA 30576 Attn: Greg Purcell

b. Deadline: Proposals must be received by 3-9-2026 by 9 AM. Late submissions will not be considered.

VIII. Terms and Conditions

a. Rabun County Schools reserves the right to reject any or all proposals.

b. All proposals become property of Rabun County Schools.

c. The selected contractor must comply with all applicable local, state, and federal regulations.

d. Negotiations on options with the selected contractor will be allowed.

IX. Questions

All questions regarding this RFP must be submitted in writing via email to:

gpurcell@rabuncountyschools.org by 2-27-2026 2 PM.

All emails need to have “RFP – RCHS Interactive Panels” in the subject line. No questions will be answered over the phone.

mailto:gpurcell@rabuncountyschools.org