RBH Janitorial SOW 2026.pdf

Interior janitorial of various units at

RBH complex DHS/USCG

Statement of Work

Description of Work: The Contractor will provide all personnel, equipment, materials, tools, supervision, and other items necessary to clean the interior of units for COM (Change of

Occupancy) to prepare the homes for suitability for immediate reassignment for 65 units at U.S.

Coast Guard Río Bayamón Housing Community. This information is based on our turnover report and HMIS. It will be a different amount per FY.

a) The work consists of, but is not limited to, the following:

a) The Contractor will sweep, hose, and mop tiled floors and stairs.

b) The Contractor must have the capabilities scrape, wax, and buff tile floors

c) Provide all the necessary detergents and cleaners for floors, windows, and kitchen appliances. The contractor will also provide mops, sweeps, hose, buckets, brooms, brushes, rags, and dusters.

d) The contractor will ensure that its employees use the appropriate eye or face protection devices in accordance with OSHA Standard Number 1910.133. The contractor will also ensure that its employees are provided with the appropriate gloves to protect skin from any abrasions caused by detergents. Refer to detergents’ and cleaning supplies Materials

Safety Data Sheet (MSDS) for further guidance on the appropriate measures for protection.

e) Clean kitchen cabinets inside and outside and countertops. Remove calcification on faucets and sink.

f) Remove excess grease on stovetop, range hood, and oven interior. Move electric range and sweep and clean floors underneath it.

g) Clean refrigerator’s interior and exterior and apply protective coat for stainless steel appliances. Move refrigerator and sweep and mop underneath it.

h) Clean dishwasher’s interior and run a full cycle on dishwasher.

i) Scrub and disinfect with detergent all bathrooms tubs, sinks, and toilets. Remove calcification from chrome surfaces, and calcification inside toilets.

j) Dust all window blinds.

k) Remove all dust and dirt inside and outside of windows and doors.

l) Remove patio screens to clean with soap and water, wait until dry, and reinstall.

m) A pre and post inspection will be conducted by a Coast Guard representative in conjunction with the contractor. All discrepancies will be corrected within one working day after inspection.

b) The contractor will provide an itemize cost breakdown for each house type

c) Products: the contractor will provide, but is not limited to, the following products.

1) Multipurpose cleaner

2) Glass cleaners

3) Disinfectant

4) Tub and shower cleaner

5) Degreaser

6) 1 wet/dry vacuum

7) Hoses

8) Mops and Sweeps

d) Government furnished materials: None

e) Schedule of work

a) B-Block 4 bedroom units – 1 days

b) Standard 4 bedroom – 1 days

c) Standard 3- and 2-bedroom units – 1 days

d) Quartes A – 2 days

e) Any house with vinyl floors, 2 to 3 days

b) Contractor Qualifications: The contractor will have demonstrated at least four years of experience cleaning, including residential and commercial buildings.

c) The contractor will comply with the Immigration and Nationality Act (INA).

d) The contractor will comply with all the Department of Labor regulations.

e) Contractor will be required to commence work under this contract within five calendar days after notice to proceed by Contracting Officer. After notice to proceed has been given, the contractor will have 60 calendar days to complete entire work and have units ready for occupancy.

f) Contractor will request final inspection in writing with at least two working days in advance for proper coordination and approval.

g) Contractor will coordinate all work with the USCG Engineering Division Housing

Maintenance Chief (206) 815-7510. Notify the Maintenance Chief with, at least, four working days in advance of work at the site to allow the Coast Guard to provide notification to affected users. Do not interrupt utilities until authorized by the

Maintenance Chief.

h) Regular working hours shall consist of a period between 7:00 a.m. and 3:30 p.m., Monday through Friday, excluding Saturdays, Sundays, and Federal Holidays. Work performance outside regular working hours will require the Contracting Officer’s approval. Written request will be provided seven calendars days prior to work outside stated hours to allow Government arrangements.

i) Contractor will provide the Housing Office (787-774-1182) and Security Office (787-

774-0054) with a list of the names of all personnel who will be working on the site, at least, three days prior of commencing project. Only personnel on the approval listing will be allowed on the site. All personnel will carry proper identification (ID) when on site. Proper ID is defined as either the individual’s driver’s license, or a company issued

ID. The identification must be laminated and showing facial picture of the individual.

Individuals without proper ID will be escorted off the Coast Guard premises. All vehicles entering to USCG facilities must have insurance and valid plates.

j) Contractor will conduct his operations to cause the least possible interference with the normal operations, streets, driveways, and parking areas.

k) Contractor will store materials only in places where directed by the Contracting

Officer’s Technical Representative (COTR). No fire hazardous materials or low point flammable liquids will be stored or otherwise maintained within a building or structure, except as approved, and in accordance with the local and Federal regulations.

l) Contractor will comply with al industrial safety requirements, personnel protective equipment (PPE) and OSHA Safety and Health Standards Digest (latest version) in all activities and operations to perform.

m) Cleaning up: All clothes, cotton, wastes, and other cleaning materials which might constitute a fire hazard will be placed in a metal container or destroyed at the end of each work day. Upon completion of the work, all staging, containers, and debris will be removed from the site. Adjacent areas and surfaces negatively affected during the performance of this contract will be left clean and returned t the original condition. The contractor will not use the Coast Guard’s waste disposal facilities; including, but not limited to garbage cans, trash piles, or dumpsters to dispose of cleaning materials.

n) Protection of Premises: The Contractor will take all necessary precautions to protect

Government and private property from damage as a result of its operations. Existing property, if damaged, will be promptly restored, repaired, or replaced to its original condition by the Contractor at his/her own expense.

o) Storm Protection: Should warnings of wind of gale force or stronger be issued, the

Contractor will take every practicable precaution to minimize danger to personnel, to the work, and to the adjacent property. These precautions will include but are not limited to removing or securing all loose materials, and/or equipment from exposed locations.

p) Contractor will coordinate all required work with the USCG Engineering Division’s

Housing Maintenance Chief at (206)815-7510.

List of Homes for FY26

A. Vacant and Upcoming Vacant Units (34 Units)

These units are currently vacant or will become vacant during the upcoming transfer season.

They require services to be ready for members awaiting assignment during June, July, and

August.

Please note: Additional units may be added to this list as members receive PCS, termination, or retirement orders and notify the RBH Office.

# Unit Bedrooms

1 I-4 2

18 N-5 3

2 L-3 2

19 Q-2 3

3 T-5 2

20 Q-7 3

4 L-4 2

21 P-7 3

5 Q-3 2

22 G-6 3

6 O-4 2

23 H-3 3

7 T-4 2

24 N-5 3

8 K-2 2

25 Q-2 3

9 I-3 2

26 V-1 4

10 X-3 2

27 R-2 3

11 J-2 2

28 C-1 4

12 O-2 2

29 T-8 4

13 X-2 2

30 D-8 4

14 Q-7 3

31 L-5 4

15 P-7 3

32 B-3 4

16 G-6 3

33 B-1 4

17 H-3 3

34 N-2 4

B.Units Expecting Renovation (26 Units)

The following units currently have major findings and are awaiting renovation. Once the renovations are complete, these units will also require COMs and ENVIROTAB services.

1 Y-2 2

14 D-4 2

2 J-3 2

15 E-4 2

3 Z-4 2

16 J-4 2

4 S-5 2

17 V-5 3

5 Q-6 2

18 N-6 3

6 U-2 2

19 R-2 3

7 K-4 2

20 F-6 3

8 P-6 2

21 I-6 3

9 Y-1 2

22 C-4 3

10 G-2 2

23 G-1 3

11 F-5 2

24 M-3 3

12 D-3 2

25 B-5 4

13 N-4 2

26 B-6 4

END OF SECTION