RAYO_EMC_PWS (2).docx

Performance Work Statement (PWS) for

Electrical Equipment Operation and Maintenance Services Contract Electrical Maintenance Contract (EMC)

In Support of

Air Force Research Laboratories

FA2396-26-R-B004

21 May 2026

AFRL/RAYO

TABLE OF CONTENTS

Introduction

1.1 General

The scope of work contained within this Performance Work Statement encompasses a broad range of engineering, project management, and technical services for electrical equipment and systems, and will be acquired as non-personal services in accordance with (IAW) the provisions of FAR Part 37.

1.2 Background

The United States (US) Air Force Research Laboratory (AFRL) Air Warfare Directorate (RA) Mission Support Division (RAY) Research Operations Support Branch (RAYO) mission is to provide engineering, project management, Research and Development (R&D) support, facility operation, and other technical services for the planning, acquisition, operation, maintenance, installation, removal, and repair of electrical equipment and systems at the AFRL/RA Wright Patterson Air Force Base (WPAFB) site.

AFRL is located at WPAFB, Ohio and under Air Force Materiel Command (AFMC). This Performance Work Statement (PWS) describes the operational support required by AFRL to sustain RA’s research and development.

RA performs R&D of aircraft propulsion and other air vehicle systems. As part of this responsibility, the directorate provides and maintains low and medium voltage electrical systems and equipment that support RA’s R&D efforts. RAYO supports operations in about 49 different buildings at WPAFB, area B.

RA operates and maintains over 100,000 horsepower (HP) of rotating equipment, some of which predates WWII. There are medium voltage, mostly 6900V, electrical cubicles and equipment included on a list of over 3000 pieces of electrical equipment varying from electromechanical to solid state relays; motors of various age, HP and type; 480V motor control cabinets of various age and size; oil filled and dry type transformers; circuit breakers from molded case to oil filled; and wire and cabling of all types and age.

AFRL/RA’s research electrical distribution and research electrical loads and support maintenance requirements, sets the foundation for this contract.

This Contract is managed by RAYO. When approved by RAYO, other AFRL Directorates or government organizations may utilize this Contract.

1.3 Vision Statement

The primary objective of this contract is to obtain high-quality, affordable, and responsive InterNational Electrical Testing Association (NETA) certified electrical maintenance and repair of equipment. The contractor shall provide personnel, services, test equipment, tools, materials, vehicles, and subcontracting necessary to perform non-personal services for, engineering, acquisition, operation, maintenance, installation, removal, and repair of electrical equipment and systems supporting RA. Due to the dynamic nature of research and development, the contract will experience variations in workload. The Contractor shall have sufficient flexibility and depth to accommodate AFRL/RA requirements in a timely and efficient manner.

RAYO follows proven Electrical Operations and Maintenance (O&M) practices to set strict requirements to guard and protect valuable RA R&D electrical assets against failure. To meet RAYO’s mission the contractor shall follow a strict InterNational Electrical Testing Association (NETA) standard as explained in this PWS and required by NETA. This requires that both the contractor and technicians working for them are certified and in good standing with NETA.

The majority of services explained in this PWS require personnel qualified by NETA. The Prime Contractor shall be a current NETA Accredited Company (NAC) in good standing at the time of proposal submission and shall maintain this accreditation in good standing for the duration of the contract. Because the majority of the work required under this contract must be performed by NETA-certified personnel operating under a NETA Accredited Company’s quality program, the prime contractor shall hold the NETA accreditation.

The Contractor shall provide documentation verifying current NAC accreditation, evidence that the accreditation is in good standing, and a copy of the current NETA accreditation certificate upon request by the Government.

Failure to maintain NAC accreditation throughout contract performance may be considered grounds for termination or other contractual remedies as determined by the Government.

Non-Personal Services This is a non-personal services contract. The Government will neither supervise contractor employees nor control the method by which the contractor performs the work. It shall be the responsibility of the contractor to manage its own personnel and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any action constitutes, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer (CO) immediately.

Inherently Governmental Functions The Contractor shall not perform any inherently governmental functions. All decisions relative to research programs supported by the Contractor shall be the sole responsibility of the Government. The Contractor shall not counsel, mentor, judge and/or make discretionary decisions or perform any other activities related to the supervision of Government personnel. If the Contractor believes that any actions constitute or are perceived to constitute inherently governmental functions, the Contractor shall notify the CO immediately.

Ethics The Contractor is highly visible to the entire acquisition community as a result of providing assistance to the Government. Consequently, the Contractor shall present an unblemished appearance regarding ethics, discretion, and protection of information, including the guidelines for electronic mail use listed in AFH 33-337 Chapter 12, DAFI 33-322 Records Management Program, and the internet/social media usage guidelines in DAFI 35-101 Public Affairs Operations.

1.4 Scope

The contractor shall provide personnel, services, test equipment, tools, materials, vehicles, and subcontracting necessary to perform non-personal services for planning, engineering, acquisition, operation, maintenance, installation, removal, unscheduled response, and repair of electrical equipment and systems supporting RAYO. All tasks shall be accomplished IAW generally accepted engineering standards and practices. All government material handling vehicles and equipment used to perform the tasks under this PWS shall be operated IAW Wright Patterson AFB policies and procedures.

The following subsections underline the performance areas for the scope of this project.

1.4.1 Program Management (NETA)

1.4.2 Electrical Engineering (NETA)

1.4.3 Electrical studies (NETA)

1.4.4 Preventive Maintenance (NETA)

1.4.5 Install and Removal (NETA)

1.4.6 Acceptance Testing (NETA)

1.4.7 Troubleshooting (NETA)

1.4.8 Drafting and CAD Services

1.4.9 Purchasing

1.4.10 Data Records

1.4.11 Administration Duties (Scheduling, Time Keeping)

Services Summary (SS) Service Summary Table The Services Summary (SS) table below specifies the Performance Objectives the Government will survey. The absence of any contract requirement from this section shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract.

100% of all qualifying credentials, each employee, shall be delivered to CORs prior to each contract renewal period or employee start date

90% of all WOs, service reports & test actions, and documents are delivered and filed as per PWS and CDRLs

-90% of all work orders and subtasks are managed and meet COR accepted schedules

-COR will decide which customer complaints are considered valid -PM, Engineers and Foreman are prepared for reviews with specific quantitative and qualitative answers as to who, what when, where and with drawings and system knowledge for CORs

Infractions shall be corrected immediately. Provide a typed document of steps taken to prevent future infractions to the Government within 72 hours of notification detailing the corrective actions taken

Specific Requirements and Services Specific requirements, e.g. WOs and services, are those required by the Government to be performed by the Contractor as detailed in this PWS. Under the direction of the PM, the Contractor personnel shall complete service requirements while accomplishing their PM assigned tasks to complete WOs according to the Contractor’s Quality Control Plan (QCP).

The PM shall clearly delineate specific tasks for Contractor employees and services assigned for this work in the Technical and Management Work Plan (T&MWP) form sub sections of this section.

1.4.12 PROGRAM MANAGEMENT SERVICES

The Contractor shall provide a T&MWP with supporting documentation, detailing PM’s management of Contractor personnel. The Contractor through its PM shall be responsible for managing this program, all efforts, as described in the T&MWP, all decisions shall be approved by a COR.

The Contractor shall:

1.4.12.1 MANAGE: Ensure timeliness, completeness, and quality of effort meets PM standards and these shall be briefed to the COR in set meetings.

1.4.12.2 PROVIDE TIMELY: Identification of issues, corrective action plans for deviations to the established plan, and effective management of Contractor and if any subcontractor personnel.

1.4.12.3 Provide Coordination:

1.4.12.3.1 PM shall ensure all Contract personnel work closely with CORs and are aware they only report to and take direction from their company’s management.

1.4.12.3.2 PM shall timely identify issues, develop and implement corrective action plans for any deviations from the established plan, and provide effective management and oversight of Contractor and subcontractor personnel.

1.4.12.3.3 PM shall provide timely replies to CO or COR generated e-mails and not delay responses unless a reasonable reason for the delay is provided.

1.4.12.3.4 PM shall provide a Staffing Plan as part of the T&MWP that aligns Contractor personnel to PWS services and ensure Contractor personnel are providing to the requirements/ tasks detailed in the T&MWP for the services assigned to each Contractor employee.

1.4.12.3.5 PM shall establish a weekly schedule documenting contractor set work plans, matching services to WOs and scheduled work.

1.4.12.3.6 PM shall provide instruction to use and ensure all Contract personnel utilize the sign out board.

1.4.12.3.7 PM shall set meetings and during these meeting inform the CORs of accomplished WOs, plans to accomplish new WOs and progress reports for services and other PWS required work and coordination.

1.4.12.3.8 PM shall set and provide workflow patterns to ensure Contractor personnel, CO, and COR(s) are able to recognize Contractor’s organizational structure and interfaces.

1.4.12.3.9 PM shall ensure that all Contractor employees perform work in accordance with the PM’s direction.

1.4.12.3.10 PM shall ensure Work Order Control (WOC) generated E-mails for each specific WO number, are defined in the T&MWP:

Initial WO e-mail from CORs to Contractor opening a new WO number,

1.4.12.3.10.1 Status updates as actions are taken,

1.4.12.3.10.2 Final e-mail stating WO is to be closed and is from Contractor to CORs.

PM shall ensure that all WOs are updated and reviewed prior to closing in WOCs

1.4.12.3.11 PM shall ensure e-mails from Contractor Personnel to CORs adhere to Contractor-set standards detailed in the T&MWP providing direction for what should appear in the “To”, “Subject”, and main e-mail body windows. If a WO exists in WOCs, the WO number will be included in the “subject” line.

1.4.12.3.12 PM shall provide a two-week look-ahead Daily Site Activity Schedule (DSAS) weekly and be able to answer questions regarding it in a weekly status report meeting.

1.4.12.3.13 PM shall document in the T&MWP the Contracting Company’s plan to cover On-Call services for unscheduled maintenance events in accordance with the Contracting Company’s On-Call procedures.

1.4.12.3.14 PM shall ensure Contractor employees utilize government provided Electronic Storage as part of end of business day filing process and provide workflow patterns to ensure Contractor personnel, CO, and CORs are able to access the data on this storage.

1.4.12.3.15 PM shall provide narratives to include workflow between Contractor services, PM and CORs, RAYO client’s requirements and organizations outside of RAYO requirements for Scheduled & Unscheduled Work:

Core Hours DSAS Workflow – PM shall work with the COR(s) as the focal point; RAYO is the Contractor’s customer and PM ensures that all relevant dialog is coordinated through CORs and recorded according to the PWS. Ensure the COR accepted T&MWP matches the COR accepted DSAS and confirm Contractor personnel are providing WOs and services as directed by the PM.

PM shall coordinate with CORs for all Contractor edits or changes to COR accepted submittals and ensuring COR acceptance by COR signature prior to releasing Contractor personnel to work the deviated schedule.

Contractor shall provide daily attendance e-mails, to CORs, at the start of each workday. Daily attendance e-mails shall account for all Contractor personnel and the Contractor’s visitors scheduled to be on-site. For days that the daily attendance does not agree with the COR accepted schedule the PM shall ensure CORs are informed of the schedule deviation and shall request COR acceptance for the PM schedule edits. The PM shall provide, throughout the workday, timely updates for COR acceptance of any Contractor edits, changes to the schedule being worked, and other requested COR information regarding the DSAS work.

Scheduled Weekend WO Work Plans (DSAS Workflow) PM shall ensure local oversight works with the COR(s) as the focal point; RAYO is the Contractor’s customer. Local oversight shall ensure that all WO activity and services are coordinated through CORs and recorded according to the PWS. PM shall ensure outage requests and schedules are submitted and accepted prior to the outage. For any changes to the COR accepted schedule, local oversight shall ensure CORs are informed of the schedule change and receive acceptance prior to releasing personnel to work the edited plan. Local oversight shall ensure the COR accepted T&MWP matches the COR accepted DSAS confirming Contractor personnel are working on COR approved WOs and services.

Local oversight shall provide timely daily dialog with CORs ensuring timely Local oversight to COR for any Contractor edits or changes to COR accepted submittals and ensuring COR acceptance prior to releasing Contractor personnel to work the deviated schedule.

Local oversight shall provide daily attendance e-mails to CORs which shall account for all Contractor personnel and visitors scheduled to be on-site. For days that the daily attendance does not agree with the COR accepted schedule the Local oversight shall ensure CORs are informed of the schedule deviation and shall request COR acceptance for the Local oversight schedule edits prior to Local oversight releasing personnel to work the edited plan. The Local oversight shall provide completion updates, changes to the schedule being worked, and other requested COR information regarding the weekend work.

Unscheduled Work Workflow – On Call Services PM shall ensure Local oversight works with the COR(s) as the focal point, RAYO is the Contractor’s customer. Local oversight shall ensure that all services are coordinated through CORs and recorded according to the PWS.

Local oversight shall provide daily updates to CORs, ensuring timely Local oversight to COR dialog for all Contractor edits or changes to contractor’s On Call Plan and ensuring COR acceptance prior to releasing Contractor personnel to work the deviated schedule.

The Local oversight shall provide, throughout the service call, timely updates for COR acceptance to any Contractor edits, changes to the On Call Plan being worked, and other requested COR information regarding unscheduled work.

1.4.12.4 Provide Complete CDRL Submittal & Deliverables

Ensure that submitted documentation is free of spelling, grammar, punctuation, and technical errors; meet technical requirements (technical requirements implying PWS requirements and Government and industrial standards) for the documentation; are properly prepared; and delivered to the COR for acceptance.

1.4.12.5 DESIGNATE ALTERNATE PROGRAM MANAGER (APM)

Designate an APM who shall be authorized to assume and perform all duties, authorities, and responsibilities of the PM in the PM’s absence.

1.4.12.6 PROVIDE SUPERVISORY POSITIONS

Provide details concerning the hierarchical role for the Contractor employees.

1.4.12.7 ACCOMPLISH BRIEFINGS

Schedule and lead briefings with current meeting support documents provided.

1.4.12.8 PROVIDE PLANNING

Set processes and procedures for the program and job planning. Describe in detail the overall results of this planning for each contract service. Explain each contractor’s employee assigned to tasks or a job(s).

1.4.12.9 PROVIDE ASSIGNMENT OF DUTIES

Use proven processes, analyses, and best practices to:

· Select or assign personnel with the appropriate combination of education, training and experience (including supervisory experience if required) and who are otherwise well qualified to perform the required services.

· Plan and manage jobs.

· Provide directions to Contractor employees who are working to complete WOs, and ensure that tasks are completed to cost, quality, schedule and meeting technical standards.

1.4.12.10 ACCOMPLISH ADMINISTRATIVE AND FINANCIAL MANAGEMENT FUNCTIONS

Exercise administrative and financial management functions to include managing the services to add or remove resources to meet the schedule of services set by the PM, commitments and expenditures, and making recommendations on funding and funding changes.

1.4.12.11 TRACK & SCHEDULE SERVICES: EPM, AND WOS

Manage services to ensure Electricians are performing EPM (Electrical Preventive Maintenance), WOs, and services required in the PWS, which are tracked and documented according to the PWS.

1.4.12.12 PROVIDE PROCESSES/PROCEDURES, LISTS, TEMPLATES, AND PLANS

Create processes/procedures, templates, and lists detailing work and itemizing information for all Contractor employees and services provided. Maintain and manage processes, procedures, templates, and lists for currency and accuracy for inclusion into plans. Review templates, lists, processes and procedures with CORs and ensure services are meeting Contractor’s Quality Control, Safety and Security Plans.

1.4.12.13 TRACK TRAINING

Track training requirements for contract employees to ensure these requirements are scheduled and met prior to becoming delinquent, record the training requirement for each employee, include employee name, training accomplished, date and time, and submit to COR for acknowledgement and tracking of required training/education. Training shall be tracked on a yearly cycle and shown on schedule 60 days in advance with e-mail to COR.

1.4.12.14 RESPONSE TIME TO ON CALL SERVICE FOR UNSCHEDULED WORK

PM shall be available by phone during Core Hours with response time of fifteen (15) minutes. After core hours until midnight, and on weekends the PM shall have a response time of one (1) hour over the phone, with COR. This shall be detailed in the submitted T&MWP.

Local oversight On-Call services responding to the PM’s call shall be from the COR accepted weekly plan, Daily Site Activity Plan. The response time for the Local oversight is one (1) hour, after COR review with PM, to be On-Site and ready to review the Work Plan with the COR.

1.4.13 PERFORM MAINTENANCE ON ELECTRICAL EQUIPMENT AND SYSTEMS

1.4.13.1 ELECTRICAL EQUIPMENT MAINTENANCE, REPAIR AND TESTING

The NAC shall perform electrical equipment maintenance, testing and repair services on electrical power systems and loads.

The NAC shall write an Acceptance Test Plan (ATP) to detail the latest ANSI/NETA ATS (Acceptance Testing Standard), MTS (Maintenance Testing Standard), and ECS (Electrical Commissioning Standard) to incorporate the EPM schedule, RAYO’s electrical equipment test plan, and the services that are to provide the input for creating, reviewing and complying with the COR accepted ATP. The ATP shall cover RA’s R&D electrical distribution systems and connected loads. These loads include but are not limited to generators and motors; motor-generator (M-G) sets; switchgear; motor control, protection, metering and monitoring devices, starting systems (rheostats and field application panels) and starters; air, vacuum and oil circuit breakers; general low voltage distribution equipment; transformers; high voltage rectifiers; cooling systems and other specialized equipment to include DC power supplies, batteries, and systems of all varieties. Certain cables are required to be tested as well.

These services shall be NETA compliant unless otherwise stated and specifically include:

1.4.13.1.1 Acceptance Testing.

1.4.13.1.2 Maintenance Testing.

1.4.13.1.3 Electrical Commissioning Specifications.

1.4.13.1.4 Equipment inspections.

1.4.13.1.5 Preventive maintenance and repairs.

1.4.13.1.6 Problem/trouble diagnostics and repair.

1.4.13.1.7 Equipment calibration.

1.4.13.1.8 Equipment adjustments.

1.4.13.1.9 Equipment overhaul.

1.4.13.1.10 Equipment operation for the purpose of troubleshooting and verification of operability following maintenance.

1.4.13.1.11 Specialized parts adaptation or minor fabrication (primarily using or customizing old parts to make repairs when manufacturer’s parts are no longer available or for configuring custom applications e.g., copper buss bars, hinged boxes, sheet metal, circuit breaker and bucket assemblies and conduit/wire ways).

1.4.13.1.12 Control and protection equipment replacement, including removal of old equipment and installation of this new equipment.

1.4.13.1.13 The Contractor shall perform third-party acceptance testing verifying equipment condition is acceptable to set NETA ATS, MTS and ECS standards prior to obtaining government acceptance.

1.4.13.2 PROVIDE ELECTRICAL TEST EQUIPMENT

1.4.13.2.1 The Contractor shall provide electrical test equipment that is specialized and intended for use in low and medium voltage applications up to electrical substation level, 15kV maximum, and specific to that detailed in the ANSI/NETA ATS, MTS and ECS for the current year’s standards. The necessary electrical test equipment shall be on site for scheduled work and must be provided within twenty-four hours for Contractor use in the event of an emergency or if normally used shared electrical test equipment is not available. Government shared equipment, shared test equipment, may be made available upon COR acceptance of Contractor provided T&MWP, PWS section for Facilities/Furnishings & Services, Equipment, Data, & Materials and subsection for Shared Equipment.

1.4.13.2.2 The Contractor shall lease through Doble an up-to-date and properly calibrated Doble M4000 Insulation Analyzer (without M4200 Controller), Resonator (Type C), Doble Test Assistant, C-RIV Coupler, and the M4300 Transport. The lease shall be yearly for the base and option periods and shall include CORs access to the Doble share site and call center and that training is provided for CORs and Contractor NETA personnel. This equipment shall be utilized for EPMs, stored, and maintained by the Contractor on WPAFB, RAYO Contractor office location, for use only within RA facilities.

1.4.13.3 ELECTRICAL METER AND RELAY REPAIR (NETA LEVEL 3 OR HIGHER)

The Contractor shall perform electrical meter and relay calibration, setting, validation and repairs. This work will be performed on electro-mechanical and solid-state meters and relays. Using current testing and other methods the Contractor shall determine, set, and document electromechanical and electronic protection relays, relay calibration data and metering. The Contractor shall provide a cost-effective means to accomplish bench-level repairs of meters and relays that can be readily modified.

1.4.13.4 ELECTRICAL EQUIPMENT TESTING (NETA LEVEL 2 OR HIGHER)

The Contractor shall perform equipment commissioning, acceptance testing and maintenance testing. The Contractor shall provide an in-depth detailed set of electrical equipment ATPs with test sheets describing scheduling, maintenance actions, and testing interval. This plan shall incorporate WOCs & EPM electronic data storage-based systems and TP for NETA acceptance and maintenance testing with PM set planned review meetings. The EPM application stores and coordinates detail, e.g., location, type and naming convention, test cycle periods and requirements for each test cycle period for electrical or electro-mechanical items, requiring maintenance to ensure a safe and functioning electrical distribution system from electrical source to research loads, that are tracked as part of this contract. Items in EPM are tracked and maintained as per a testing cycle set by the manufacturer, industry standards and/or engineering review.

1.4.13.5 LEAD-COVERED CABLE SPLICING

If necessary, the Contractor shall sub-contract splicing of lead-covered cable. The cable shall be tested to NETA, Institute of Electrical and Electronics Engineers (IEEE) and National Electric Code (NEC) standards prior to being put into service. The personnel performing the lead splicing or terminations shall be certified to accomplish this task.

1.4.13.6 DISPOSAL OF ELECTRICAL EQUIPMENT AND MATERIALS

The Contractor shall prepare, consolidate, arrange, and organize those materials that are to be disposed of or turned in through government organizations. The Contractor will coordinate these efforts through the COR.

1.4.14 PERFORM ELECTRICAL EQUIPMENT INSTALLATION, MODIFICATION & UPGRADE

1.4.14.1 The Contractor shall provide complete system modification, upgrade, replacement and installation services for electrical distribution systems, electrical equipment, and specialized electrical systems as listed in this PWS.

1.4.14.1.1 The Contractor shall also provide protection, metering, relays and controls.

1.4.14.2 The Contractor shall utilize engineering services in support of the maintenance for these systems.

1.4.15 PERFORM ELECTRICAL ENGINEERING SERVICES

The Contractor shall provide electrical and power engineering services. These services shall be used for all phases of NETA acceptance and maintenance of Electrical Supply and/or Distribution Systems and Specialized R&D support equipment. Specific detailed support includes evaluation and reporting status of all NETA completed test sheets and keeping current the EPM data base. This support also includes maintaining and updating RAYO’s EPM application(s), modification of RAYO’s electrical equipment testing plans, and results (equipment failure remediation, preparation of schematics, electrical test and checkout and other tasks requiring specialized expertise).

The Contractor shall provide Technical Reports/Studies from the engineering services as generated through work initiated/described in this PWS.

The Contractor shall supply detailed documentation for Commissioning Plans, ATP, acceptance and maintenance testing, and what is to be accomplished by the EE services for support.

The Contractor shall ensure that the ATP include details from EPM, RAYO’s electrical equipment test plan, and NETA documents, and for the Contractor services that will support Electrical Design and Drafting Services for Design Drawings/Models and Associated Lists and what these services are to accomplish when assigned work pertaining to the Test Plan.

The Contractor shall provide licensed professional Electrical Engineering to assist with maintaining research facilities. The intent of this requirement is to establish what NETA deems to be the necessary responsibilities of a PE to ensure quality control. The licensed professional engineer is required by NETA to personally perform or review and approve all power system studies as well as any other engineering analysis for all phases of maintenance and integration and evaluate unusual test results to make recommendations for corrective actions.

Specific detailed support includes evaluation and modification of Commissioning Plans, Acceptance Test Plans and Test Procedures and results oversight, maintenance and modification of included equipment, equipment and system specifications, evaluation and purchasing. This support also includes electrical system studies using Power Tools for Windows by SKM (load studies, fault current, protection coordination, transient motor starting, arc-flash), preparation of schematics, collaboration with Commissioning, Acceptance and Maintenance Electrical Engineer for test and checkout and other tasks requiring this specialized expertise.

1.4.16 Technical Report Study/Services

The Contractor shall supply technical reports, studies, notes, specifications, layouts, sketches, drawings, and conceptual design models as needed.

The Contractor shall supply detailed documentation for the ATP, acceptance and maintenance testing, and what is to be accomplished by the EE services for support to NETA standards.

The Contractor shall ensure that the Acceptance Test Plan and Test Procedures include details from EPM, RAYO’s electrical preventative maintenance device database, and NETA documents, and for the Contractor services that will support Electrical Design and Drafting Services for Design Drawings/Models and Associated Lists and what these services are to accomplish when assigned work pertaining to the Acceptance Test Plan and Test Procedures.

1.4.17 Perform Electrical Design and Drafting Services for Drawings, Models, and Associated Lists These services shall be performed, as required, for electrical power equipment system modifications and installations including the documentation of existing systems. These services shall be performed to a level 3 CAD operator capability and standard.

The Contractor shall supply conceptual design models.

The Contractor shall supply detailed documentation of procedures for supporting data input and storage of electronic and hardcopies of CDRL and WO submittals.

The Contractor shall ensure that the Acceptance Test Plan and Test Procedures include the detail for Contractor services that will support Electrical Design and Drafting Services for Design Drawings/Models and Associated Lists and what these services are to produce for the Acceptance Test Plan and Test Procedures. (A001 - A008) When performing electrical design and drafting services, the Contractor shall:

1.4.17.1 Produce designs, create and modify documentation that include electrical single line and three-line diagrams, equipment layout and installation drawings, manhole drawings, electrical controls wiring diagrams, circuit diagrams, panelboard schedules, and equipment specifications.

1.4.17.2 Produce designs that are compliant with the most current Industry and Government standards.

1.4.17.3 Produce associated lists including design/drawing criteria, what the design/drawing will contain, and what the Contractor PM and COR will use to ensure that the design/drawing meets the Contractor’s Quality Control Plan. These lists, design and drawing criteria, shall be maintained by the Contractor.

Maintain and input new additions to RAYO’s electrical distribution software model. This model shall describe all electrical distribution systems that are under the scope of this contract.

1.4.17.4 Enter, maintain, and modify data in electronic data system(s), EMC Electronic Storage Location(s) (EESLs) and hardcopy files.

1.4.17.5 Use Government provided hardware and software, where applicable.

1.4.17.6 Use Computer-Aided Design and Computer-Aided Engineering (CAD & CAE) systems compatible with government provided CAD and CAE systems.

Use software that conforms to AFRL/RAYO standards for the preparation, revision, and maintenance of drawings and documentation

1.4.17.7 Support the design and creation of electrical system labeling.

1.4.18 MANAGEMENT OF ELECTRICAL EQUIPMENT AND SYSTEMS DATA

Unless otherwise stated in this PWS or with prior written COR and CO approval to state otherwise, all documentation, e.g., reports, specifications, material ordering, and other documentation required in this PWS, shall be stored on RAYO electronic data storage areas referred to as the EMC Electronic Storage Location (EESL) or on other electronic systems specifically designed for this data.

The Contractor shall ensure that the EESL is requested and created as defined in the CDRLs within ten (10) business days from contract start date.

The contractor shall store soft/electronic for all services and data, WOs and support material, designs, drawings, tests and reports supplied on this contract. When needed, hard copies may be requested.

The Contractor shall supply technical reports-studies/services and conceptual design models. The Contractor shall supply ATP.

The Contractor shall ensure that the ATP incorporate EPM and RAYO’s existing electrical equipment cycle/periods for testing, include references to ANSI/NETA; ATS, MTS and ECS, management of electrical equipment and systems data, and detail the contract services matched to Contractor personnel matched to task or subtasks that shall support the ATP.

For preparation, delivery and electronic storage into the EESL of submittals on this contract the Contractor shall:

1.4.18.1 Use an RAYO provided temporary location for electronic storage if delivery to the EESL is not directly possible. The Contractor shall have 20 business days to transfer all material from the temporary location to PM set electronic storage and filing system under the EESL file

1.4.18.2 Utilize RA’s applications:

1.4.18.2.1 Work Order Control (WOCs)

1.4.18.2.2 EMC Cost (EMCC)

1.4.18.2.3 Electrical Preventative Maintenance (EPM).

1.4.18.3 Utilize and maintain RA’s hard copy files.

1.4.18.4 Design, utilize, and maintain Contractor set and RAYO approved EESLs file system.

1.4.18.5 Design, utilize, and maintain Contractor set and RAYO approved ATP.

1.4.18.6 Design, utilize, and maintain Contractor set and RAYO approved TMWP.

1.4.18.7 Utilize and Maintain WOCs.

1.4.18.8 Utilize and Maintain the EPM application system for current, new, and added, electrical equipment and systems.

1.4.18.9 Utilize and Maintain the EMCC application system.

1.4.18.10 Manage Historical Maintenance and Testing Data Report-Study/Services The Contractor shall keep historical maintenance data on every piece of equipment serviced. Depending on the nature of the work this may be in a software application system and a hardcopy input into electrical equipment inventory. The maintenance data resides in the Government’s EMC hard copy files, the EPM system as inventory control records, and the Power DB database. Test sheets are also stored on network locations both of past test and blank future test sheets. Regarding files and this system, the Contractor shall perform the following functions:

1.4.18.10.1 Manage EPM inventory control records in soft and hard copy.

1.4.18.10.2 Add data on newly acquired equipment to these systems, including the acceptance test report results.

1.4.18.10.3 Make system entries to capture all maintenance performed on each piece of equipment. These entries shall be made as work is performed to keep all records current.

1.4.18.10.4 Ensure that maintenance data entries indicate what work was performed, discrepancies noted, how discrepancies were resolved, date work was completed, and maintenance test report results.

1.4.18.10.5 Make data entries based on hardcopy Maintenance and Test Reports completed by the technician performing the work, reviewed by the electrical engineer, signed by the PM, and reviewed by a COR.

1.4.18.10.6 Maintenance and testing completion shall be indicated on the report. Generate and electronically deliver a Technical Report-Study/Services for each item in the EPM system or WO action completed on an EPM item.

1.4.18.11 PROVIDE PROJECT AND WO PLANNING

The Contractor shall provide EMC project planning to include equipment maintenance, testing schedules and cycles, services, tasks and subtasks assigned to Contractor personnel matched to specific services. Forecasting schedules and charts shall detail Contractor’s tracking of CDRLs and WO due dates set by the PM and derived from purchase orders (POs), CDRLs, WOs, equipment scheduled for EPM routine maintenance and testing, research and research support requirements, Base Civil Engineering (CE) and utility requirements, and Contractor personnel manning this Contract. Include details for follow-up actions on any equipment having an outstanding maintenance discrepancy on equipment skipped during previous month(s) EPMs, EPM items placed on hold for parts or other issues, and WOs.

Preventative maintenance and testing schedule shall be based on the Contractor’s CDRL submittals and RAYO’s approved ATP as detailed in CDRLs and equipment listed in EPM. The PM shall use the latest information from the EPM application and RAYO’s existing electrical equipment test plan to aid with generating ATP to accomplish EPMs. COR acceptance is required for interim and completed ATPs prior to PM requesting COR acceptance of the DSAS. The PM shall ensure workflow procedures are in place for review of submittals that require COR approval and submittal has been approved prior to submitting on the DSAS for acceptance.

WOs shall also be tracked as part of project planning. WO work plans, for individual WOs, shall provide lists for equipment testing, tools, lifts, POs for materials and parts, and any items required to accomplish the PM or Foreman detailed task or subtasks; services matched to individual personnel; and schedules set to PM or Foreman detailed task or subtasks.

These WO work plans shall contain narratives for Contractor personnel. Narratives, provided by the PM and Foreman, shall:

1.4.18.11.1 Set milestones and goals with specific dates and times for completion of tasks and subtasks to include work breakdown structure for services.

1.4.18.11.2 Provide updates for delays or interruptions, RAYO customer feedback, and accepted work changes

1.4.18.11.3 Ensure Contractor’s personnel comply with standards and other contract materials that define work and workplace guidance.

1.4.18.11.4 The WO work plan shall be approved by the COR prior to placing WOs on the DSAS.

1.4.18.12 Provide T&MWP and DSAS

The PM shall provide, for all services, a Weekly Plan/Weekly Schedules for the DSAS.

The Contractor shall utilize the COR accepted EPM schedules, WOs, CDRLs, plans, defined work-flow patterns and daily management actions to gather information to generate this weekly schedule. Work locations referenced in the report shall correspond to those detailed in the COR accepted associated plan.

PM shall ensure WOs, plans, and workflow procedures are vetted for COR acceptance prior to being placed on weekly schedule or requesting COR acceptance of the DSAS.

1.4.18.13 Manage and Maintain Historical Records of Material

The Contractor shall keep historical records of all materials purchased and received in the performance of this contract. These are hard copy and electronic records. The purchase order forms for materials reside in the Government’s EMCC data system as material control records. Regarding this system the Contractor shall perform management and record keeping of the Electrical Equipment data base material control records in EPM, EMCC and WOCs data systems and EESLs and hard copy files. The Contractor shall track POs for equipment and materials supporting WOs.

1.4.18.14 Manage and Maintain HAZMAT Record Management

The Contractor shall support RAYO in conjunction with other program management functions to oversee and update all hazardous materials (HazMat) used in conjunction with this contract. The Contractor shall follow applicable HazMat management requirements and Base Facility Standards.

1.4.18.15 Manage and Maintain Records

The Contractor shall obtain and keep copies of the following documents:

1.4.18.15.1 Electrical Equipment information files

1.4.18.15.2 Maintenance and Test Reports

1.4.18.15.3 Electrical Design, Study and Analysis Documents

1.4.18.15.4 Purchase Orders

1.4.18.15.5 Invoices

1.4.18.15.6 Packing Lists

1.4.18.15.7 Warranties

1.4.18.15.8 Relevant Equipment Catalogs, Maintenance Manuals, and Specification Sheets

1.4.18.16 Providing Record Disposal

Under this contract the Contractor may be required to dispose of outdated records or documents. This shall only be done at the specific written direction signed by the COR and IAW Government records management regulations.

1.4.18.17 Management of Electrical Equipment and Systems Data Plan The Contractor through the PM shall ensure items provided in this subsection Management of Electrical Equipment and Systems Data and subsections, EMCC, WOCs and EPM are part of a plan for Management of Electrical Equipment and Systems Data detailed in the T&MWP. This plan shall provide procedures for Contractor personnel matched to specific services ensuring Management of Electrical Equipment and Systems Data support criteria is completed as required.

1.4.19 ACQUISITION SUPPORT FOR EMC

The Contractor shall use COR and CO approved procedures to procure equipment, materials, software, spare parts, expendable supplies, and services in support of AFRL/RAYO Electrical Maintenance and support operations described in the other objectives of this PWS. The Contractor shall ensure that the ATP include acquisition support and detail the Contractor services that shall support these procedures in the T&MWP.

1.4.19.1 PURCHASE PROCEDURES – MATERIAL AND SUBCONTRACTED SERVICES

The following general procurement requirements apply:

1.4.19.1.1 Contractor’s purchases, Purchase Orders, shall only be made with prior written COR approval and signature.

1.4.19.1.2 The Contractor shall follow applicable Government compliant purchase policies and procedures when making purchases under this contract.

1.4.19.1.3 The Contractor shall prepare material procurement specification sheets (prescribed by the Government through EMCC) for inclusion with the Contractor’s proposed purchase approval request.

1.4.19.1.4 Once approved by the COR, the Contractor is authorized to make purchase up to the estimate stated in their Government approved quote.

1.4.19.1.5 All purchases become property of the U.S. Air Force.

1.4.19.1.6 The Contractor shall maintain copies of all purchase orders, packing lists, and supplier invoices.

1.4.19.1.7 The Contractor shall request reimbursement IAW the invoicing instructions.

1.4.19.2 RECEIVING & SHIPPING

The Contractor shall be responsible for receiving, inspecting, testing for serviceability, and obtaining government acceptance of all ordered goods and services. Additionally, the Contractor shall be responsible for verifying the accuracy of third-party invoices and making payment for accepted items or services.

The Contractor shall, in a Receiving & Shipping Plan as part of the T&MWP, detail the services matched to Contractor personnel that shall provide PO invoicing, shipping and receiving, inspecting, testing for serviceability, and provide process and procedures for these Contractor personnel providing these contract efforts.

The Contractor shall perform third party acceptance testing verifying condition of received equipment is acceptable to standards prior to obtaining government acceptance, COR acceptance, as per ANSI/NETA ATS, MTS and ECS standards documented in the ATP. These acceptance testing procedures shall be referenced in the Receiving & Shipping. PM shall ensure that COR has accepted the acceptance testing prior to requesting government payment.

The Contractor shall be responsible for shipping items that pertain to this Contract.

1.4.19.3 EXPENDITURE REPORT

When requested, the Contractor shall provide documentation to support monthly invoices, detail spending rates, include forecast for future spending, and detail procedures in the T&MWP.

1.4.19.4 ITEMS PURCHASED

With prior COR approval, COR Signature on EMCC generated PO, the Contractor shall purchase items in the following categories. Individual items more than $5,000 purchased under Time and Materials contract line-item number CLINs shall require authorization from the CO.

1.4.19.4.1 Services:

The Contractor shall acquire the equipment and/or services of personnel or other agencies which cannot be performed by the Contractor. Subcontractors shall be vetted for adherence to standards established in this PWS and approved by the CO before starting work.

1.4.19.4.2 Materials:

The Contractor shall purchase materials required to operate and maintain the equipment in this contract. This includes but is not limited to items such as conduits, boxes and conduletes, circuit breakers, fuses, wire, cable, fasteners, and miscellaneous hardware.

1.4.19.4.3 Equipment:

The Contractor shall be required to purchase both standard off-the-shelf and nonstandard types of equipment. This includes but is not limited to diesel and gas generators, Uninterruptible Power Supply (UPS) systems and other types of proprietary equipment. The Contractor shall have the ability to purchase, modify, and utilize standard off-the-shelf equipment that may be more cost effective than specially developed equipment.

1.4.19.4.4 Expendable…