RAPS_Facility_Condition_Assessment_RFP_.docx.pdf

Roscommon Area Public Schools Request for Proposal (RFP)

District-Wide Facility Condition Assessment

Issue Date: July 15, 2026 Proposal Due Date: August 21, 2026 at 12:00PM

1. Purpose Roscommon Area Public Schools (RAPS) is seeking proposals from qualified architectural and engineering firms to provide a comprehensive Facility Condition Assessment of the District’s facilities. The assessment will provide an objective evaluation of existing conditions, identify deferred maintenance and capital improvement needs, establish priorities for future investment, and support informed decision-making.

The District intends to use the completed Facility Condition Assessment as a long-range planning tool to support capital improvement planning, deferred maintenance prioritization, sinking fund planning, bond planning, grant opportunities, and future facility decision-making.

2. District Information The assessment will include Roscommon Elementary School, Roscommon Middle School (RAPS occupied areas and shared building systems as applicable), Roscommon High School, Transportation/Maintenance facilities, and other District facilities identified by RAPS.

3. Scope of Services The selected consultant shall provide a multidisciplinary assessment utilizing appropriately licensed professionals. The assessment shall include:

• Architectural: roofs, exterior envelope, structure, windows, doors, interior finishes, accessibility, safety/security, educational functionality.

• Interior Design: flooring, ceilings, walls, millwork, fixtures, furnishings, and learning environments.

• Mechanical Engineering: HVAC, ventilation, plumbing, water heating, controls, indoor air quality, remaining useful life.

• Electrical Engineering: electrical service/distribution, lighting, emergency power, fire alarm, technology support systems, capacity, remaining useful life.

• Civil Engineering: parking lots, sidewalks, drainage, utilities, stormwater, accessibility, circulation.

• Landscape Architecture: athletic fields, recreation areas, outdoor learning spaces, landscaping, site amenities, future opportunities.

• Technology: structured cabling, LAN/WAN, wireless, MDF/IDFs, classroom technology, AV systems, phones, clocks, internet connectivity, cybersecurity infrastructure, backup power, future readiness.

• Security: access control, surveillance, visitor management, door hardware, lockdown capability, PA/bell systems, emergency notification and communication.

• Educational Adequacy: evaluation of how facilities support current and future educational programming.

• ADA & Code Review: identify accessibility and life safety deficiencies.

• Sustainability & Energy: identify opportunities to improve energy efficiency and operational performance.

4. Required Deliverables The consultant shall provide:

• Executive Summary

• Facility-by-facility assessment reports

• Photographic documentation

• Existing condition observations

• Deferred maintenance inventory

• Facility Condition Index (FCI) for each building

• Estimated remaining useful life of major systems

• Prioritized capital improvement plan (Immediate, 1–3 years, 3–5 years, 5–10 years, 10+ years)

• Planning-level construction cost estimates

• Recommendations for short-, mid-, and long-term investments

• Technology and security roadmap

• Educational adequacy findings

• Final report in searchable PDF and editable Excel formats

• Presentation of findings to the Administrative Team and Board of Education.

5. Proposal Requirements Proposals shall include:

• Firm profile and qualifications

• Michigan K–12 experience

• Proposed project team and resumes

• Project methodology and schedule

• Sample Facility Condition Assessment

• Three references from similar school districts

• Proposed fee and any optional services

• Proof of insurance

• Estimated project timeline

6. Evaluation Criteria Proposals will be evaluated based on:

• Experience providing Facility Condition Assessments for K–12 school districts

• Qualifications and experience of the proposed project team

• Understanding of the project scope and proposed methodology

• Quality and completeness of proposed deliverables

• Ability to meet the proposed project timeline

• References from similar school district projects

• Total cost

• Overall value to Roscommon Area Public Schools

7. Proposed Timeline RFP Issued: July 15, 2026 Questions Due: August 14, 2026 Proposal Due: August 21, 2026 at 12:00PM Interviews (if necessary): TBD Anticipated Award: September 15, 2026 Project Kickoff: September-October 2026 Final Report Delivery: Approximately two months following notice to proceed.

8. Terms and Conditions Roscommon Area Public Schools reserves the right to reject any or all proposals, waive irregularities, request additional information, negotiate with proposers, and accept the proposal determined to be in the District's best interest. All proposal materials become the property of the District. The successful proposer shall comply with all applicable federal, state, and local laws and maintain required insurance throughout the project.

9. Contact Information Questions regarding this RFP shall be submitted in writing to:

Desiree Baerlocher, Superintendent Roscommon Area Public Schools 299 W. Sunset Drive Roscommon, MI 48653 baerlocherd@rapsk12.net

The successful proposer will also be required to complete the District's standard Familial Relationship Disclosure Affidavit and Iran Economic Sanctions Affidavit.