RAMEY SCHOOL_FREIGHT ELEVATOR SERVC RFI.pdf

HE1254-25-PXXX-RFI

Ramey Freight Elevator Maintenance

SOURCES SOUGHT ANNOUNCEMENT

CONTRACTING OFFICE ADDRESS:

Department of Defense Education Activity (DoDEA), Facilities Procurement Branch, The Mark

Center, 4800 Mark Center Drive, Alexandria, Virginia 22350.

INTRODUCTION:

The Department of Defense Education Activity (DoDEA) is issuing this Request for

Information (RFI) as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for Ramey School Elevator

Maintenance. The intent is for industry to share their experiences with similar efforts and to provide comments and suggestions on the candidate concepts and objectives in this RFI. The

Government plans to use the information provided by industry to develop a comprehensive procurement strategy and solicitation. Any information used will be on a non-attribution basis.

This will be a small business set-aside award.

The Department of Defense Education Activity (DoDEA), as one of only two Federally-operated school systems, is responsible for planning, directing, coordinating, and managing prekindergarten through 12th grade educational programs on behalf of the Department of

Defense (DoD). DoDEA is globally positioned, operating 165 brick-and-mortar schools in eight districts located in seven states, 11 foreign countries, Guam, and Puerto

Rico. DoDEA employs over 8,000 educators who serve more than 72,000 children. DoDEA also has a fully accredited virtual high school located in Virginia with teaching hubs in Europe and the Pacific.

REQUIREMENT DESCRIPTION:

The objective is to obtain contract services for freight elevator preventive maintenance and emergency/unscheduled repairs at the Ramey School located at 201 Arch Road, Aguadilla, Puerto Rico 00603 with a period of performance of August 1, 2025 through July 31, 2026. There will be four (4) option periods of one year each.

Scope of Work.

The Contractor shall furnish all necessary personnel, materials, transportation, equipment, services, insurances, and supervision to perform all repair and routine preventive maintenance required to support the operation of DODEA-PR RAMEY SCHOOL Cafeteria Building

Freight Elevator repair and maintenance services. All services shall be performed in accordance with Original Equipment Manufacturer (OEM) Operation and Maintenance Manual, including recommended maintenance, and in accordance with current Federal and State elevator safety regulations and requirements. The Contractor's work and responsibility shall include all planning, contract administration, parts procurement, and administrative functions necessary to ensure that the Elevators Systems operate as per manufacturer's maintenance and repair specifications and are in compliance with the contract requirements and all other applicable laws, regulations, codes, and directives.

QTY Manufacturer Capacit y

Type Stops Maintenance

Service

Frequency

Location

1 DOVER MODEL

DW- 12585-1 HY

SERIAL NUMBER:

CW-1778

2,000 lbs.

Freight

Cable

2 Monthly Cafeteria

Building

Period of Performance: Base Year plus four (4) one (1) year option periods.

Place of Performance:

Ramey School located at 201 Arch Road, Aguadilla, Puerto Rico 00603

SOURCES SOUGHT:

The anticipated North American Industry Classification System Code (NAICS) for this requirement is 811310 – Commercial and Industrial Machinery and Equipment (except

Automotive and Electronic) Repair and Maintenance with the corresponding size standard of $12.5 M. This Sources Sought Synopsis is requesting responses to the following criteria from all sources that can provide the required services under the NAICS Code. If an alternative NAICS code is more appropriate, please provide recommended codes with description and rationale in your response.

SUBMISSION DETAILS:

Interested parties are directed to respond to this RFI with a white paper in Microsoft Word for

Office or compatible format and shall not exceed 25 pages. Pages shall have a one (1) inch margin on all sides. Font type shall be Times New Roman 12 point and include the following:

1) Company information (Name, Physical/Mailing Address, Unique Entity IT, CAGE

Code, Phone No., Website Address);

2) Company point of contact (Name of Primary/Alternate POCs, Title, E-mail, Phone

No.);

3) Description of principle business activity;

4) NAICS recommendation for this procurement;

5) Business size and status;

6) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational staff capability. If significant subcontracting or teaming is anticipated to deliver technical capability, address the administrative and management structure of such arrangements and response to the questions above.

Vendors who wish to respond to this sources sought should send responses via email NLT

11:00 AM Eastern Daylight Time (EDT) February 28, 2025 to Ms. Emani Gray at emani.gray@dodea.edu. Interested vendors should submit a response that demonstrates the ability to meet the requirement as listed in the Requirement Description paragraph above.

DISCLAIMER:

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT

A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND

SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT.

RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER

NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS

ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF

RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY

RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned.

All government and contractor personal reviewing responses will have signed non- disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described 41 USC 423. The

Government shall not be held liable for any damages incurred if proprietary information is not properly identified.

mailto:emani.gray@dodea.edu.