CITY OF WAXAHACHIE, TEXAS

SPECIFICATIONS AND CONTRACT DOCUMENTS FOR THE CONSTRUCTION OF

PROJECT NO. 484 RAILYARD PARK PARKING LOT PROJECT

Prepared by

4/28/2026

TABLE OF CONTENTS

RAILYARD PARK PARKING LOT PROJECT

Notice to Bidders

Instruction to bidders

Project Description

Bid Proposal

Bidder’s Signature Response Form

Standard Contract Agreement

Bid Bond

Performance Bond

Payment Bond

Maintenance Bond

Contractor Utilization Plan & Form

Vendors Compliance to State Law

House Bill 89 Verification Form

Conflict of Interest Questionnaire

Qualification Statement of Bidders

Qualification Statement of Bidders Surety

Form 1295 Instructions – Certificate of Interested Parties

Certificate of Insurance

General Provisions*

Special Provision

Wages Rates

*General Provisions:

This project shall be constructed by utilizing the North Central Texas Council of Governments (NCTCOG) Specifications for Public Works Construction, 5th Edition, August 2023 with Latest Amendments and the Texas Department of

Transportation (TxDOT) Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges.

Any permissible deviation from those standard specifications will be noted in the section of Special Provisions to the

NCTCOG Standard Specifications, Special Contract Requirements, Plans and/or Specifications.

Railyard Park Parking Lot Project

NOTICE TO BIDDERS

Sealed bids are requested by the City of Waxahachie to furnish all labor, material, and equipment, and perform all work required for the Railyard Park Parking Lot Project. Sealed bids will be received at the Office of the City Secretary, on the 3rd Floor of the Charles Beatty

Municipal Services Building, 408 S. Rogers, Waxahachie, TX 75165 until 3:00 PM Central

Time, Tuesday, May 19th, 2026. Please use the elevator to access the 3rd floor of the Charles

Beatty Municipal Services Building. The staircase adjacent to the elevator does not go to the 3rd floor of the building.

There will be a public bid opening at 3:05 PM Central Time on May 19th, 2026, in the

Mean Green conference room of the Charles Beatty Municipal Services Building, located at 408

S. Rogers, Waxahachie, TX 75165.

A non-mandatory pre-bid meeting will be held at 3:00 PM on Tuesday, May 11th, 2026.

The pre-bid meeting will be held via Microsoft Teams (https://tinyurl.com/PreBid-Parking-Lot-

Project), prebid meeting ID will be: 263 020 527 766 53, and the passcode will be: Gy6ru3gS , dial in by phone: +1 469-998-7643,,588025100#

This project generally includes approximately 4,600 square yards of pavement construction for a parking lot and connecting street, and 300 linear feet of 18-inch to 36-inch

RCP. Parking lot includes illumination and irrigation improvements.

Plans, specifications, and bidding documents may be examined or downloaded online from CivCast at http://civcastusa.com. All official notifications, addenda and other documents will be offered only through this procurement website.

By Gumaro Martinez, Director of Parks & Recreation

Advertisement dates: May 2nd, 2026 & May 9th, 2026 https://tinyurl.com/PreBid-Parking-Lot-Project https://tinyurl.com/PreBid-Parking-Lot-Project http://civcastusa.com/

INSTRUCTIONS TO BIDDERS

1. LIST OF SUBMITTALS REQUIRED FOR BID:

The following items are required submissions, at time of bid:

1. Bid Proposal

2. Bidder’s Signature Response Form

3. Bid Security (cashier’s or certified check, or bid bond)

4. Vendor Compliance to State Law Form

5. House Bill 89 Verification Form

6. Conflict of Interest Questionnaire

7. Certificate of Insurance - Do not add the City as additionally insured/holder unless the

Bidder is awarded the contract.

Submittals required by the lowest bidder within 5 business days of bid opening. All bidders may also submit at the time of bid, within 5 days of bid opening, or as requested by the City.

1. Contractor Utilization Form

2. Qualifications Statement of Bidders Form

3. Qualifications of Bidder’s Surety Form

Any submittal may be withdrawn or a revised submittal provided prior to the submittal deadline. All submittals shall be subject to the Texas Public Information Act unless the respondent clearly and prominently identifies a particular section in the submittal as proprietary and said item unequivocally qualifies for this exception under the Act as determined by the Texas Attorney General.

The Owner reserves the right to reject any or all bids and to waive any omissions, irregularities or formalities. The Contractor accepts all risks associated with bidding in this manner.

Proposals shall be considered irregular if they show any omissions, alterations of form, additions, unbalanced values or conditions not called for, unauthorized alternate bids or other irregularities of any kind. The Owner may reject any proposal containing any such irregularity. The Owner, however, reserves the right to waive any irregularities and to make the award in the best interest of the Owner. Additional standards are provided in the project General Conditions: North Central Texas Council of Governments

(NCTCOG) Specifications for Public Works Construction.

2. BID SECURITY

Proposals shall be accompanied by a cashier’s or certified check in an amount not less than five percent

(5%) of the total maximum bid price, payable without recourse to the City of Waxahachie, or a bid bond in the same amount from a reliable surety company, holding a permit from the State of Texas to act as surety, as a guarantee that the bidder will enter into a contract and execute performance bond and payment bond within ten (10) days after notice of award of contract to him.

3. BONDS – AMOUNTS AND TERMS

The amount of the Bid Surety or Bid Bond for this project shall not be less than five percent (5%) of the largest possible total for the bid submitted, and shall accompany each bid.

The Performance, Payment and Maintenance Bond shall be submitted upon award of the contract, prior to contract execution. The amount of the Performance and Payment Bonds shall each be in an amount equal to one hundred percent (100%) of the total awarded contract price, price, conditioned upon the faithful performance of the contract and upon payment of all persons supplying labor or furnishing materials, will be requested. The amount of the Maintenance Bond shall each be in an amount equal to ten percent

(10%) of the total awarded contract price. The Maintenance Bond shall remain in force for a period of two (2) years after the date of final acceptance of the work by the Owner.

Bonds shall be submitted on the forms provided, from an approved surety company holding a permit from the State of Texas to act as surety or other sureties acceptable to the Owner.

4. QUALIFICATION OF BIDDER

The Owner intends to award the contract within ninety (90) days after the date of opening bids on the basis of the lowest acceptable bid submitted by a qualified bidder, as determined by the Owner. The

Contractor or Contractors shall complete execution of the required Bonds and Contract within ten (10) days of such notice.

At time of bid, bidder shall submit the “Qualifications Statement of Bidders Form” and the

“Qualifications of Bidder’s Surety Form” contained within the Contract Documents.

Within five (5) working days after the bid opening, the low bidder shall submit such evidence as the Owner may require establishing the bidder's qualifications to satisfactorily perform the work included in this project. The minimum information required shall include but may not be limited to the following:

(1) the bidder’s current financial statement including amount of funds readily available to commence and carry out the work.

(2) a list of equipment available for this project.

(3) a list of projects that have been satisfactorily completed by the bidder and are of the same general type as included in this contract, together with the names, addresses and phone numbers of persons familiar with this work, and

(4) other information that may be pertinent to the bidder’s qualifications.

The Contractor shall show that he has experience with (3) similar projects, working in confined areas in close proximity to many physical features (such as: fences, carports, utility poles, guy lines, gas lines, and meters, water lines, sewer manholes and cleanouts, etc.) which will require the Contractor to plan his work efforts and equipment needs with these limitations in mind. At Owner’s request, the Contractor shall submit a complete list of ALL Municipal and Similar Non-Municipal current and completed projects for the past three (3) years for review. This list shall include the names of supervisors and type of equipment used to perform this work.

Should the bidder fail to produce evidence satisfactory to the Owner on any of the foregoing points he may be disqualified, and the work shall be awarded to the next bidder so qualifying.

5. EXAMINATION OF SITE OF PROJECT

Prospective bidders shall make a careful examination of the site of the project, soil and water conditions to be encountered, improvements to be protected, disposal sites for surplus materials not designated to be salvaged materials, and as to method of providing ingress and egress to private properties, and methods of handling traffic during construction of the entire project.

6. WAGE RATES

Attention is called to the fact that not less than the prevailing wage rates as hereinafter set forth in the

Contract Documents, which are made a part hereof, must be paid on this project.

7. INSURANCE COVERAGE:

A certificate of coverage as defined in SC.15 of the Special Conditions must accompany each bid. Do not add the Owner or City as additionally insured/ a holder unless the Bidder is awarded the contract.

8. CONFLICT OF INTEREST QUESTIONNAIRE

Bidder shall complete Conflict of Interest Questionnaire contained within the Contract Documents and submit with the Bidder’s Proposal.

9. ADDENDA

Bidders desiring further information or interpretation of the plans and specifications must make request for such information through the OpenGov portal indicated in the notice to bidder or by emailing

Elizabeth.Quilici@waxahachie.com by 3:00 P.M. on May 12th, 2026. official notifications and answers to all such requests will be offered through procurement website. All addenda will be bound with and made a part of the contract documents. No other explanation or interpretation will be considered official or binding.

Should a bidder find discrepancies in, or omissions from the plans, specifications, or contract documents, or should he be in doubt as to their meaning, he is requested to notify the City in order that an addendum may be posted to all bidders. Any addenda issued will be posted to the procurement website or mailed upon request. The bid proposal as submitted by the Contractor will be so constructed as to include any addenda if such are issued by the Engineer. The bid proposal as submitted by the bidder must be so constructed as to include any addenda issued by the Engineer prior to 72 hours of the opening of bids, with the appropriate recognition of addenda so noted in the bid proposal.

Answers to questions and addendum shall be posted online through: https://civcastusa.com.

mailto:Elizabeth.Quilici@waxahachie.com https://civcastusa.com/

City contact information:

Elizabeth Quilici

Email: Elizabeth.Quilici@waxahachie.com

Phone: 469-285-0451

The City of Waxahachie shall not be held liable for any costs incurred by any respondent for work performed in preparation of and production of the submittal or for any work performed prior to the execution of an awarded contract.

10. PAPER HARD-COPY BID SUBMITTALS

This Sealed bid will be available online through https://civcastusa.com. from the date issued until May

19th 2026, at 3:00pm Central Time. Any subsequent addendums and/or attachments will be added to the websites listed above.

All paper hard-copy sealed submittals must be received by the City of Waxahachie City Secretary

Department located at 408 S Rogers, Waxahachie, TX 75165 on the 3rd floor by the due date and time provided.

The City is not responsible for lateness or non-delivery of mail, carrier, etc. to the City, and the time and date recorded by the City shall be the official time of receipt.

Sealed paper hard-copy submittals must be in one sealed envelope clearly marked with the label below (or similar) completed and affixed on the outside of the sealed envelope containing the submittal:

For Paper Hard-Copy Bid Submissions, computer-generated pages (excel print-outs, etc.) of the bid form may be used in lieu of the Bid Form provided. This option is provided for the convenience of the Bidder.

SEALED BID – DO NOT OPEN

City of Waxahachie – ATTN City Secretary – 3rd Floor

408 S Rogers St.

Waxahachie, TX 75165

RAILYARD PARK PARKING LOT PROJECT

Invitation To Bid # 2026-05-01

Invitation to Bid Deadline: until May 19th, 2026 @ 3:00 P.M. Central Time

Company Name: ______________________________________________

Contact Name: _______________________________________________

Phone Number: _______________________________________________ mailto:Elizabeth.Quilici@waxahachie.com https://civcastusa.com/

The use of computer-generated pages shall not contain added wording intended to modify or amend the wording in the Owner’s Bid Form, or the provisions of the Contract Documents, including the plans, specifications, or Special Conditions. All bid items, bid amounts (unit prices and extended totals), subtotals, and total bid must be submitted, and the risk of error, omission, or failure to include each in accordance with the Owner’s final published Bid Form shall be borne solely by the Bidder; and in the event the computer-generated pages are not provided in accordance with the Owner’s final published Bid

Form, the bid shall be declared non- responsive.

The Bidder shall provide the following disclaimer on the computer-generated bid form; otherwise, the bid will be considered non-responsive and rejected:

(Company name ) certifies that the Bid Item Number, Specification Item, Name of

Pay Item, Estimated Quantity, Unit, Unit Price Bid, and Amount Bid shown on the computer-generated bid form for all of the bid items contained in this Bid Form are consistent with the

Bid Form provided herein, and that its bid will be tabulated using these Unit Prices and no other information from this computer-generated bid form.

The Company further acknowledges and agrees the Total Bid Amount shown will be read as its

Total Bid and further agrees that the official Total Bid Amount will be determined by multiplying the Unit Prices shown in the computer-generated bid form by the respective estimated quantities shown in the Bid Form and then totaling all of the extended amounts.

CITY OF WAXAHACHIE

PROJECT DESCRIPTION

I. LOCATION OF PROJECT

This project is located in the City of Waxahachie, Ellis County, Texas. A map showing the work area is included in the plans.

II. TIME AND ORDER OF COMPLETION

All items of work included under this contract shall be completed within (120 working days for base bid) which time shall commence on the tenth (10th) day after the issuance of the notice to proceed.

A working day is defined as a calendar day not including Saturdays, Sundays or those legal holidays as specified in the list prepared by the City for contract purposes, in which weather or other conditions not under the control of the CONTRACTOR shall permit the performance of the principal units of work underway for a continuous period of not less than seven hours between

7:00 am and 6:00 pm. A principal unit of work shall be that unit which controls the completion time of the contract.

III. SCOPE OF WORK

This project provides for:

1) Demolition of existing gravel roadway and existing storm drain.

2) Installation of new storm sewer, water and sanitary sewer lines, including new water services.

3) Installation of 6-inch flexible base and 6-inch to 7-inch concrete roadway pavement.

4) Installation of 4-inch sidewalk pavement.

5) Installation of Street Light Foundations, secondary connection boxes and conduit.

6) Providing all traffic control and barricade devices in conformance with the Texas

Department of Transportation’s Manual of Uniform Traffic Control Devices.

7) Contractor shall prepare SWPPP and provide CSN per TCEQ requirements. The area disturbed is greater than one acre and less than five acres. Erosion control shall be in accordance with erosion control plan including silt fence and inlet protection installation, maintenance & removal. Silt fence and inlet protection shall meet city standards.

All work shall be completed as shown on the plans and called for in these specifications, referenced specifications, and the City of Waxahachie standard construction details.

IV. DESCRIPTION OF BID ITEMS

Any and all work specifically called for in the Contract Documents or which is required for the proper construction of items called for in the Contract Documents is to be performed by the

Contractor unless specifically indicated otherwise. The cost of all work for which there is no separate pay item in the proposal shall be included in the price for a related pay item such that work called for or required by the Contract Documents will be constructed for the Contract Price.

The following descriptions are intended to clarify the nature of the work required for this project.

The provisions of the standard technical specifications shall apply, except as otherwise specified herein.

Each pay item includes all labor, materials, equipment and incidentals necessary to construct that item. The contract shall be awarded based on the “TOTAL BID FOR ALL ITEMS (BASE PLUS

BID ALTERNATE)”.

Pay Item #1: General Provisions (10%)

General Provisions will be measured as a lump sum item. This bid item shall include all items not directly associated with another bid item but required for completion of the project, including but not limited to contractor insurance, bonds, permitting costs, temporary utilities, transportation and setup of equipment, erection of all field offices and storage facilities, temporary traffic control if not otherwise specified, salaries for preparation of required start-up documents (contract, schedule, submittals, safety plan, etc.) and for field personnel directly related to the mobilization of the

Project. The total cost of General Provisions shall not exceed 10% of the total contract price.

Partial payments of General Provisions shall be billed as follows: No more than 50% of General

Provisions on completion of 1% of the project; Up to 70% of General Provision upon completion of 10% of the project; and 100% billed of General Provisions with final acceptance of the project.

Partial payments can be made as thresholds are met and are not time-restricted.

Pay Item #2: SWPPP Controls & Maintenance

This item shall consist of all the work, labor, materials and equipment associated with installing erosion control measures in accordance with NCTCOG Item 202, “Temporary Erosion, Sedimentation, and Water Pollution Prevention and Control.” The Contractor shall be responsible for determining the adequate and appropriate control measure items, quantities, and locations, and shall include this information in the submitted Storm Water Pollution Prevention Plan. This pay item includes preparation of SWPPP and permitting to TCEQ, and also includes but is not limited to, construction entrance, silt fence, inlet protection, erosion mats, rock berms, etc. This pay item shall encompass costs for the entire project. Measurement for payment shall be on a lump sum basis.

The lump-sum amount shall be paid on a percent-complete basis. Partial payments shall be based on the percentage of overall project completion.

Pay Item #3: General Site Preparation

This item shall consist of all the work, labor, materials and equipment necessary in the area of preparation of the limits of construction. All work shall be performed per NCTCOG Item 203.1

“General Site Preparation.” This work shall include the removal of all obstructions not designated on the plan set to remain in place. This shall include, but not be limited to, all sprinkler systems, landscaping, trees (as indicated on the plans), landscaping wall, sidewalks, street lights/poles, concrete runners, bricks, stone, water valve, manholes, all existing pavement materials encountered, curbs, steps, lead walks, driveways, retaining walls, valley gutters, existing sanitary sewer concrete manhole pads, above ground and below ground utilities and structures including fire hydrants, removal and relocation of existing private signs, existing concrete pavement under existing asphalt, mailboxes (where necessary), culverts, inlets, drainage pipes, fencing, signs, vegetation and trees. Temporary fencing around construction site shall be installed, maintained, and removed at end of project. Pot holing of existing utilities shall be completed prior to construction activities. Any item that needs to be removed due to construction, unless otherwise indicated under a separate pay item, shall be included in this pay item. Any existing improvement shown to remain, which is damaged or destroyed by these operations, shall be replaced at the

Contractor’s expense.

Pay Item #4: Unclassified Excavation

This item shall consist of all the work, labor, materials and equipment associated with excavating for the proposed roadway improvements and shall be in accordance with NCTCOG Item 203.2, “Unclassified Street Excavation.” The quantity for this pay item is based upon excavating to the pavement depths as shown in the plans. All embankment shall be considered subsidiary to this pay item. Excavation includes removing all types of materials including asphalt, concrete, rock, sand, and curb. This pay item also includes hauling all surplus, excavated, and removed material off-site.

Measurement for payment shall be based upon the plan quantity unless changes are made to the line and grade that result in significant increase or decrease to the quantity for this item. Payment will be based on a cubic yard basis.

Pay Item #5: Remove Existing Storm Junction Box

This work consists of removing existing storm junction boxes as indicated on the construction plans or as directed by the Engineer. The Contractor shall exercise every precaution when excavating these structures in order to prevent damage to existing or proposed utilities or other improvements. Any damage resulting from the Contractor’s operations shall be promptly repaired at the Contractor’s sole expense, to the satisfaction of the Engineer. Any required RCP plugs or other improvements to adjacent storm lines or structures shall be considered subsidiary to this item.

Excavated areas shall be backfilled, compacted, and tested in accordance with City of Waxahachie

Standards. All concrete, debris, or non-native material shall be removed from excavated areas, and removed junction boxes shall be hauled off and lawfully disposed of. The Contractor shall be responsible for any disposal fees or permits. Junction boxes may be abandoned in place only as directed, at no additional cost to the City; abandoned boxes must be filled with grout, and vent pipes excavated, bulkheads constructed, and adjacent storm drains dewatered as needed—all backfilled, compacted, and tested per City of Waxahachie Standards.

Measurement and payment for removal of each storm junction box shall be per each structure. The contract bid price shall be full compensation for furnishing all labor, materials, equipment, and incidentals necessary to complete the removal to the satisfaction of the City.

Pay Item #6: Remove Existing Headwall

This work consists of removing existing headwalls as indicated in the construction plans or as directed by the Engineer. The Contractor shall take every precaution during excavation to avoid damage to existing and proposed utilities or other improvements; any damage shall be repaired promptly by the Contractor at its sole expense to the satisfaction of the Engineer. Any required

RCP plugs or adjunct storm structure adjustments shall be considered subsidiary. Excavated areas shall be backfilled, compacted, and tested per City of Waxahachie Standards. All concrete, debris, or non-native material shall be cleared from the site, and removed headwalls must be hauled off and lawfully disposed of, with the Contractor responsible for any fees or permits. Abandonment of headwalls in place is permitted only as directed and at no additional cost; appropriate abandonment measures (grouting, bulkheads, dewatering, etc.) shall be performed, followed by proper backfill and compaction per City of Waxahachie Standards.

Measurement and payment for removal of each headwall shall be per each structure. The contract bid price shall be full compensation for furnishing all labor, materials, equipment, and incidentals necessary to complete the work to the satisfaction of the City.

Pay Item #7: 4" Sidewalk (4000 PSI, #3@18" OCEW)

Concrete sidewalks shall be installed to the limits and shown on the plans and details in accordance with the City of Waxahachie Standard Details and the applicable provisions of NCTCOG Item

305.2 "Concrete Sidewalks, Driveway Approaches, and Barrier Free Ramps". All sidewalk finishing shall be completed in accordance with Sidewalk Finishing Detail as shown on Plan Sheet

L1.04.

Measurement and payment shall be based on the unit price bid per square yard of sidewalk pavement and shall be full compensation for all labor, material, and equipment necessary to complete this pay item.

Pay Item #8: 6" Pavement (4500 PSI, #4@18" OCEW)

Pay Item #9: 7" Pavement (4500 PSI, #4@18" OCEW)

This work includes the construction of the specified thickness of reinforced concrete pavement

(including integral curb, where indicated) at the locations shown on the construction plans or as determined by the Engineer, in accordance with the appropriate details and specifications. All concrete used for this project shall be Class “P2” concrete with a minimum cement content of 6 sacks per cubic yard and minimal compressive strength of 4,500 psi at 28 days. All curb within the construction plans shall be a 6” monolithic curb. No separate payment shall be made for the integral curb, it is subsidiary to this pay item. Any street headers and butt joints shall also be constructed subsidiary to this pay item. The concrete shall be doweled into the existing pavement and reinforced in accordance with the City of Waxahachie Standard Construction Details.

Contractor shall pay close attention to NCTCOG Item 303.5.4.3 “Contraction Joints” regarding sawing of joints. In general, joints shall be sawed into the completed pavement surface as soon after initial concrete sets as possible so that some raveling of the green concrete is observed in order for the sawing process to prevent uncontrolled shrinkage cracking. Failure to perform the work in compliance with these requirements and those in Item 303.5.4.3 will subject the slab to rejection and the Contractor will be required to replace the slab at the sole expense of the

Contractor. All joints shall be placed at 15-foot intervals (maximum of 18-foot intervals where allowed by the ENGINEER) or as indicated in the construction plans.

All joints shall be sealed with silicone joint sealant prior to opening the road to traffic. Contractor shall remove debris from joints using compressed air and clean joint in accordance with the sealant manufacturer’s recommendations prior to sealing joints. Pavement joint sawing and sealing will not be measured or paid for separately but shall be subsidiary to this pay item.

Concrete street headers shall be constructed at the locations shown on the plans or as directed by the Engineer including, but not limited to, street headers at railroad crossings. Concrete street headers will not be measured or paid for separately but shall be subsidiary to this pay item.

Measurement and payment for this item shall be per square yard of reinforced concrete pavement of the specified thickness as shown on the bid proposal, in accordance with NCTCOG Item 303.8.

The contract bid price shall be the total compensation for furnishing all labor, materials, equipment and incidentals necessary to complete the work to the satisfaction of the City.

Pay Item #10: 6" Flexible Base Type A Grade 1 (TxDOT Item 247)

All work associated with installing 6" flexible base shall be in accordance with the City of

Waxahachie Standard Details and NCTCOG Item 301.5 "Flexible Subbase or Base (Crushed

Stone/Concrete)".

Measurement and payment per the Square Yard unit price bid, complete in place, and shall be full compensation for all labor, material, and equipment necessary to complete this pay item, including hauling and disposal of unwanted material.

Pay Item #11: Barrier-Free Ramp (All Types)

This work shall consist of constructing reinforced concrete barrier free ramps where the existing barrier free ramp must be removed to complete construction. This item is to be constructed per

TxDOT PED-18 and in accordance with the City of Waxahachie Standard Details and the applicable provisions of NCTCOG Item 305.2 "Concrete Sidewalks, Driveway Approaches, and

Barrier Free Ramps" and must include truncated domes. Providing and installing detectable warning surface is incidental to this pay item. This is a contingent item, and payment will only be made if directed by the City.

Measurement and payment shall be per each unit price bid for barrier free ramp, complete in place, and shall be full compensation for all labor, material, and equipment necessary to complete this pay item.

Pay Item #12: Signage

This item shall consist of the work, labor, equipment, and materials necessary to furnish and install the signs, protect existing signs, and remove and reinstall existing signs as indicated on the plans.

This item includes all necessary items needed to install the sign according to the City Standard

Detail, which includes, but is not limited to, all signs, supports, brackets, and posts. Signs shall be installed per the Texas Manual on Uniform Traffic Control Devices (TMUTCD). Each sign includes necessary signage. Measurement for payment shall be on a per each basis.

Pay Item #13: Concrete Wheelstop

This work includes furnishing and installing Concrete Wheelstop per Plans and Details.

Measurement and payment for this item shall be per each. The contract bid price shall be the total compensation for furnishing all labor, materials, equipment and incidentals necessary to complete the work to the satisfaction of the City.

Pay Item #14: Furnish & Install Water Service and Hose Bibb

These items include furnishing and installing replacement water services at the locations shown on the plans in accordance with NCTCOG Item 502.10 “Connections to Conduit for Service”, and the City of Waxahachie Standard Details. Water service connections shall include tapping saddle, corporation stop, curb stop, meter box, and 1” polyethylene DR-9 service line. Contractor is responsible for adjusting meter box & meter assembly to final grade. Hose bibb shall be installed in the locations shown on the plans in accordance with the Large Concrete Box With Extension

And Metal Reading Lid detail shown on plan sheet C1.09. Contractor shall install hose bibb by bore. A minimum of 24 hours advance notice shall be given when service interruption will be required. Repair/restoration of landscaping, irrigation systems, or any other existing surface features not covered elsewhere shall be considered subsidiary to the unit price for water service connection.

Measurement and payment shall be based per the Each unit price bid, complete in place, and shall be total compensation for all labor, materials, tools, equipment, and incidentals necessary to complete the work, and shall include excavation, backfill, and trench safety measures for depths less than 5' in depth.

Pay Item #15: Adjust Existing Junction Box Rim to Existing Grade

Junction box rim elevation shall be adjusted to match the finished grade as shown on the plans and in accordance with the City of Waxahachie Standard Details and the applicable provisions of

NCTCOG 701.2.3 “Adjustment of Existing Structures”.

Measurement and payment for adjustment of each junction box shall be per each structure. The contract bid price shall be full compensation for furnishing all labor, materials, equipment, and incidentals necessary to complete the work to the satisfaction of the City.

Pay Item #16: Install RCP 18”

Pay Item #17: Install RCP 24”

Pay Item #18: Install RCP 36”

Reinforced concrete pipe shall be installed at the locations shown on the plans, and in accordance with the plan details. Pipe shall conform to ASTM C76 (C76M) Reinforced Concrete Culvert. Pipe shall meet the requirements of NCTCOG 501.6 "Reinforced Concrete Culvert, Storm Drain, Pipe and Box Section". Open cut pipe shall be installed in accordance with NCTCOG Item 508 and the details in the construction plans. Joints shall meet the requirements of NCTCOG 501.6.1.3

"Joints".

Measurement and payment shall be per the linear foot unit price bid for Reinforced Concrete Pipe via open cut and shall be total compensation for furnishing all labor, materials, tools, equipment and incidentals necessary to complete the work, and shall include excavation, connection to existing storm drain, backfill, and trench safety measures for depths less than 5' in depth.

Pay Item #19: Install 6’x3’ Junction Box

Junction box shall be installed at the locations shown on the plans and in accordance with the plan details. Furnish materials according to TxDOT Standard Specifications for Construction and

Maintenance of Highways, Streets, and Bridges for Items 421, "Hydraulic Cement Concrete", and

Item 440, "Reinforcement for Concrete".

Measurement and payment shall be per each unit price bid for Junction Boxes via open cut and shall cover all costs for the excavation, castings, reinforcing steel, concrete, backfill, other materials, all appurtenances for a complete and functional unit, and applicable trench safety measures for depths less than 5'.

Pay Item #20: Install Storm Headwall (all sizes)

Concrete headwall shall be installed at the locations shown on the plans and in accordance with the plan details. Furnish materials according to TxDOT Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges for Items 421, "Hydraulic Cement Concrete", and Item 440, "Reinforcement for Concrete".

Measurement and payment shall be per each unit price bid for Concrete Headwalls via open cut and shall cover all costs for the excavation, castings, reinforcing steel, concrete, backfill, other materials, all appurtenances for a complete and functional unit, and applicable trench safety measures for depths less than 5'.

Pay Item #21: Install 10' Curb Inlets

10' curb inlets shall be installed at the locations shown on the plans, and in accordance with the plan details. Curb inlets shall meet the requirements shown on plans, and in accordance with the plan details.

Measurement and payment shall be per each unit price bid for Curb Inlets and shall be total compensation for furnishing all labor, materials, tools, equipment and incidentals necessary to complete the work, and shall include excavation, backfill, and trench safety measures for depths less than 5' depth.

Pay Item #22: Bollard Light Fixture Assembly (Type B)

Pay Item #23: Parking Lot Light Fixtures (Type S1)

This work shall include installation of Illumination Assemblies (LED) as indicated in the plans.

Contractor shall provide assemblies which include all necessary foundations, poles, arms, light fixtures, luminaires, and connections as shown in plans and shall be installed in accordance and comply with “Typical Food Truck Power Pedestal And Light Pole” detail on Plan Sheet L1.04 as well as City of Waxahachie standards and the manufacturer’s specifications.

Measurement and Payment shall per each pole installed in place. The contract bid price shall be the total compensation for furnishing all labor, materials, equipment and incidentals necessary to complete the work to the satisfaction of the City.

Pay Item #24: String Lighting (Sunshade)

This work shall include installation of String Lights as indicated in the plans. Contractor shall provide assemblies as shown in plans and shall be installed in accordance with City of Waxahachie standards and the manufacturer’s specifications.

Measurement and Payment shall per linear foot of string lights installed. The contract bid price shall be the total compensation for furnishing all labor, materials, equipment and incidentals necessary to complete the work to the satisfaction of the City.

Pay Item #25: Conductors (all types)

This work shall include the furnishing and installation of copper conductors in multiple sizes and locations of the project in accordance with City of Waxahachie standards and NCTCOG standards.

This is a “Plans Quantity” item and will not be measured unless there are revisions to the scope of work. Payment for this item shall be per linear foot. The contract bid price shall be the total compensation for furnishing all labor, materials, equipment and incidentals necessary to complete the work to the satisfaction of the City.

Pay Item #26: Conduit (all types)

This work shall include the furnishing and installation of electrical conduit in multiple sizes and locations of the project in accordance with City of Waxahachie standards and NCTCOG standards.

This is a “Plans Quantity” item and will not be measured unless there are revisions to the scope of work. Payment for this item shall be per linear foot. The contract bid price shall be the total compensation for furnishing all labor, materials, equipment and incidentals necessary to complete the work to the satisfaction of the City.

Pay Item #27: Permanent Irrigation (Turn Key)

This item shall consist of the work, labor, equipment, and materials necessary to install or repair the irrigation system to working order and pressures. The Contractor shall be responsible for locating the existing irrigation system, valves, piping, sprinkler heads, etc. and make every attempt to avoid damaging the irrigation system. If the Contractor damages the irrigation system, the

Contractor shall notify the City immediately. The Contractor shall address the damaged system.

The project will not be accepted until all sprinkler systems are found to be in working order. The pay item includes all material and work required to restore the irrigation system and surface around the system (sod and landscaping) to working order. It is the responsibility of the Contractor to visit the site to identify the areas.

An allowance has been provided for bidding purposes to address the repair/replacement of the irrigation system and/or components. The Contractor will be responsible for providing a summary of costs for each property and/or a schedule of unit prices for various materials prior to construction. The Contractor shall avoid disruption to irrigation where practicable and the City reserves the right to determine if the irrigation system could be avoided during construction and if payment for the damage is due to the Contractor. The City will authorize the release of any portions of the allowance and the City will keep any unused monies remaining in the allowance after construction is complete. Contractor shall provide itemized costs for labor and materials and provide unit prices for primary items listed in bid documents. Mark up for items shall be up to

10%.

Measurement for payment shall be based on field measurement and itemized prices.

Pay Item #28: Stabilized Decomposed Granite (4 inch)

This work includes the installation of a layer of Stabilized Decomposed Granite, on top of a layer of filter fabric, and over a compacted subgrade, per Landscape Plans, Details and Schedule.

Measurement and payment shall be by the square foot. The contract bid price shall be the total compensation for furnishing all labor, materials, equipment and incidentals necessary to complete the work to the satisfaction of the City.

Pay Item #29: Table with Benches

This work includes furnishing and installing Table with Benches per Landscape Plans, Details and

Schedule.

Measurement and payment for this item shall be per each. The contract bid price shall be the total compensation for furnishing all labor, materials, equipment and incidentals necessary to complete the work to the satisfaction of the City.

Pay Item #30: ADA Table with Benches

This work includes furnishing and installing ADA Table with Benches per Landscape Plans, Details and Schedule.

Measurement and payment for this item shall be per each. The contract bid price shall be the total compensation for furnishing all labor, materials, equipment and incidentals necessary to complete the work to the satisfaction of the City.

Pay Item #31: Litter Receptacle

This work includes furnishing and installing Trash Receptacles per Landscape Plans, Details and

Schedule.

Measurement and payment for this item shall be per each. The contract bid price shall be the total compensation for furnishing all labor, materials, equipment and incidentals necessary to complete the work to the satisfaction of the City.

Pay Item #32: (03) Shade Sails (20'x30') and (08) Columns (10' Tall Min.) (Turnkey)

This work includes furnishing and installing Shade Sails, Columns, and Foundations per

Landscape Plans, Details and Schedule. Item includes coordination with manufacture.

Measurement and payment for this item shall be per each. The contract bid price shall be the total compensation for furnishing all labor, materials, equipment and incidentals necessary to complete the work to the satisfaction of the City.

Pay Item #33: Project Allowance for Site Restoration

Projects of this type may require modifications to the contract and/or additional work which cannot be foreseen prior to construction. The cost for these modifications and/or additions will be reimbursed from this allowance if approved prior to performing the work. There is no guarantee that this allowance will be used at all. If used it may be used part or in whole at the OWNER’s discretion.

A project allowance of $50,000.00 shall be given for any additional work associated with site restoration. Additional work shall be determined by the Owner. This work excludes any work listed and quantified on the bid proposal or work associated to complete bid items. As approved by OWNER, CONTRACTOR will be given additional working days for additional quantities/work.

Pay Item #34: String Lighting and Support Poles (Truck Area) (Alternate Bid #1)

This work shall include installation of string lights, supporting poles, and fixtures as indicated in the plans. Contractor shall provide assemblies as shown in plans and shall be installed in accordance with City of Waxahachie standards and the manufacturer’s specifications.

Measurement and Payment shall per linear foot of string lights installed. The contract bid price shall be the total compensation for furnishing all labor, materials, equipment and incidentals necessary to complete the work to the satisfaction of the City.

P-1A 4/28/26

Original Proposal

DO NOT REMOVE FROM THIS DOCUMENT

City of Waxahachie

BID PROPOSAL

THIS BID IS SUBMITTED TO:

City of Waxahachie

Attention: City Secretary

Charles Beatty Municipal Services Building

408 S. Rogers

Waxahachie, Texas 75165

The Undersigned Bidder proposes to complete the work as shown on the Plans and described in the specifications for the following prices:

SECTION I: BASE BID –

No.

Estimated Quantity

Unit Description Unit Price Extended Amount

1 1 LS General Provisions (10%)

2 1 LS

SWPPP Controls & Maintenance

3 1 LS General Site Preparation

4 1,350 CY Unclassified Excavation

5 1 EA

Remove Existing Storm Junction Box

6 1 EA Remove Existing Headwall

7 1,150 SY

4" Sidewalk (4000 PSI, #3@18"

OCEW)

P-2A 4/28/26

No.

Estimated Quantity

Unit Description Unit Price Extended Amount

8 1,250 SY

6" Pavement (4500 PSI, #4@18" OCEW)

9 2,700 SY

7" Pavement (4500 PSI, #4@18" OCEW)

10 3,950 SY

6" Flexible Base Type A Grade 1 (TxDOT Item 247)

11 2 EA Barrier-Free Ramp

12 2 EA Signage

13 2 EA Concrete Wheelstop

14 1 EA

Furnish & Install Water Service and Hose Bibb

15 1 EA

Adjust Existing Junction Box Rim to Existing Grade

16 130 LF Install RCP 18"

17 135 LF Install RCP 24"

18 60 LF Install RCP 36"

19 1 EA Install 6'x3' Junction Box

20 1 EA

Install Storm Headwall (all sizes)

P-3A 4/29/26

No.

Estimated Quantity

Unit Description Unit Price Extended Amount

21 2 EA Install 10' Curb Inlets

22 5 EA

Bollard Light Fixture Assembly (Type B)

23 6 EA

Parking Lot Light Fixtures (Type S1)

24 165 LF String Lighting (Sunshade)

25 2,295 LF Conductors (all types)

26 850 LF Conduit (all types)

27 1 LS

Permanent Irrigation (Turn Key) (Allowance)

28 2,148 SF

Stabilized Decomposed Granite (4 inch)

29 5 EA Table with Benches

30 1 EA ADA Table with Benches

31 2 EA Litter Receptacle

32 1 LS

(03) Shade Sails (20'x30') and

(08) Columns (10' Tall Min.)

(Turnkey)

33 1 LS Allowance for Site Restoration $50,000 $50,000

P-4A 4/28/26

SECTION II: ALTERNATE #1 BID –

No.

Estimated Quantity

Unit Description Unit Price Extended Amount

34 130 LF String Lighting and Support Poles (Truck Area)

TOTAL BASE BID $_______________________

Submitted on _________________, 20__.

TOTAL ALTERNATE BID $_______________________

Submitted on _________________, 20__.

BID TOTAL (BASE PLUS ALTERNATE) $_______________________

Submitted on _________________, 20__.

For purposes of determining the low bidder, the Base Bid and the Added Alternate will be considered together. The

Owner reserves the right to accept or reject the Added Alternate independent of the Base Bid. Inclusion of the

Added Alternate in the evaluation does not obligate the Owner to award the Added Alternate as part of the Contract.

Individual

Partnership

__________________________________________________________ Corporation

Firm Name

By: ___________________________________________

Typed or Printed

SIGNATURE___________________________________

TITLE_________________________________________

ADDRESS ____________________________________

TELEPHONE___________________________________

Bidder’s Signature Response Form

The undersigned bidder has carefully examined the City of Waxahachie’s Invitation to Bid for Railyard

Park Parking Lot entirely, Instruction to Bidders, this bid, the form on Contract and its General and

Special Conditions, the Technical Specifications, and the Plans for the work herein above described and referred to in the "Invitation to Bid", and also the site of the work and will provide all necessary labor, superintendence, machinery, equipment, tools, materials, services and other means of construction to complete all the work upon which he bids, as provided by the Special Conditions of the Contract, the

Technical Specifications and shown on the plans, and binds himself on acceptance of his bid to execute a

Contract, bonds and insurance, according to the prescribed forms, for performing and completing the said work within the time stated, and for maintaining same as required for the prices provided in the Bid

Proposal

If awarded the Contract, I/we will execute Contract on the Standard Forms of Agreement and furnish satisfactory insurance certificate and satisfactory performance and payment bonds in accordance with the Bid Documents.

SIGNATURE ACKNOWLEDGEMENT OF ADDENDA

Bidder acknowledges receipt of the following addendum(s) to the contract documents:

Addendum No. 1 ____________________________________________________

Addendum No. 2 ____________________________________________________

Addendum No. 3 ____________________________________________________

Addendum No. 4 ____________________________________________________

Addendum No. 5 ____________________________________________________

Addendum No. 6 ____________________________________________________

It is understood that the Contractor is subject to a deduction from payments due him if the work is not completed within the specified number of calendar days. This deduction will be based on the schedule included in the "Special Conditions” of the Agreement which is a part of the Bid and Contract

Documents.

Bidder-Company Name: _______________________________________________________________________

By: ________________________________________

(Typed or Printed)

Signature:____________________________________

Title: ________________________________________

Date: ______________________________________

Address:____________________________

Phone:_____________________________

Email: _____________________________

AG - 1

AGREEMENT

STATE OF TEXAS :

COUNTY OF ELLIS :

THIS AGREEMENT, make and entered into this ____day of _____________, A.D., 20___, by and between the City of Waxahachie, a municipal corporation of the County of Ellis and State of Texas, acting through its City Manager thereunto duly authorized so to do, Party of the First Part, hereinafter termed OWNER, and of the City of ______________________, County of _______________, and State of _________________, Party of the Second Part, hereinafter termed

CONTRACTOR.

WITNESSETH: That for and in consideration of the payments and agreements, hereinafter mentioned, to be made and performed by the Party of the First Part

(OWNER), Party of the Second Part (CONTRACTOR), hereby agrees with the said Party of the First Part (OWNER), to commence and to complete the construction of certain improvements described as follows:

And all extra work in connection therewith, under the terms as stated in the

General Conditions of the agreement; and at his (or their) own proper cost and expense to furnish all the materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete the said construction in accordance with the conditions and prices stated in the proposal attached hereto, and in accordance with the plans, which includes all maps, plats, blueprints and other drawings and printed or written explanatory matter thereof, and the specifications therefor, and the bonds (if required) hereto attached; all of which are made a part hereof and collectively evidence and constitute the entire contract.

The CONTRACTOR hereby agrees to commence work within ten (10) days after the date written…