Radio System RFP (1).pdf

Screven County School System Radio system upgrade RFP

Directions

The Screven County School System is soliciting proposals to provide all necessary equipment, materials, labor, insurance, and supervision to upgrade the Screven County School System’s radio system.

Qualified proposers interested in providing a proposal shall be knowledgeable and adequately qualified to perform the work described. Qualified proposers shall have a minimum of five (5) years of experience in the related field of work and have experience with at least five (5) projects that were of similar or larger scope and size as included in this bid package. All interested proposers must provide the pertinent required data.

Please read and carefully consider all materials enclosed in this RFP. It is the responsibility of each person or company submitting a proposal to understand the scope of the work involved and to fully comprehend the work required.

All proposals should include the following items: 1) a list of at least three (3) references from previous projects with addresses, phone numbers, and contact names; 2) Copies of liability and workman’s comp.

insurance coverage; 3) Contractor Affidavit; 4) any other materials which may be of use to the school system in determining the willingness and/or ability to do the proposed project. The proposal should be delivered or emailed to the address below.

Screven County School System

Attn: Chip Weaver 611 Pine Street

Sylvania, GA 30467 912-451-2400

EMAIL: cweaver@screven.k12.ga.us

The Screven County Schools will receive sealed proposals at 611 Pine Street, Sylvania, GA 30467 until 10:00 AM local time on June 20th, 2025. Proposals will be opened and reviewed for consideration at a later time, in the presence of at least two witnesses. The school system reserves the right to reject any and all proposals and to waive technicalities. The school system will award the agreement/P.O. based on the proposed cost, including any addendum, adjusted quantities and/or systems as deemed applicable, completeness of the proposal package, any offered discounts, qualifications, the ability to complete the work in the specified time frame, references, proper insurance and workman’s compensation coverage, e-verify compliance, other required forms and data, subsequently provided data and other factors which the system deems important. That being the case, the School System intends to award the project to the company that submits the lowest priced proposal and also meets the other requirements of the RFP.

However, there should be no assumption that the low-price proposal will necessarily be awarded. Site visits are by appointment only.

Proposals may not be withdrawn for a period of forty-five (45) days after the date of receipt of the proposal, except as otherwise expressly provided by applicable law. The contract, if awarded, will be on a stipulated sum basis.

All questions should be addressed to Chip Weaver, Director of Operations, Scope of work:

● Replace the current radio system, Motorola Connect Plus, with Motorola Capacity Plus or an equivalent system.

● Removal of old equipment and Installation of all new equipment.

● License all new equipment and frequencies under the Board of Education.

● Program 88 portable and mobile radios to the new system (The School system would like to use our current radios where possible with the new system).

● Guarantee coverage within the county.

● Patch the new system into the County’s 911 center and other county agencies' P-25 system.

● Must be willing to work with the school's system schedule.