Radio RFP.pdf
PDF 65 KB Posted
- Attached to
- Screven County Radio Upgrade
- Solicitation number
- PE-72410-NONST-2026-000000008
- Issued by
- Talbot County, Georgia
About this file
This is a Request for Proposals (RFP) issued by the Screven County School System in Georgia for a portable and mobile radio upgrade project. The school system seeks proposals for the purchase and installation of 50 Motorola APX 1500 radios (or compatible equivalents) and 35 Motorola APX N30 radios, all programmed and compatible with Screven County's P25 radio system, which operates as part of the Southeast Georgia Regional Radio Network (SEGARRN). The 50 APX 1500 units include 6 base stations with desktop microphones, 8 radios for installation in white fleet vehicles, and 36 radios for installation in school buses, along with antennas and mounting hardware. Sealed proposals must be submitted to Chip Weaver, Director of Operations, at 611 Pine Street, Sylvania, Georgia 30467, or via email to cweaver@screven.k12.ga.us, with a deadline of 10:00 AM local time on June 29th, 2026. Proposals will be opened and reviewed in the presence of at least two witnesses at a later date, with award decisions based on proposed cost, proposal completeness, offered discounts, qualifications, ability to meet timelines, references, and insurance compliance.
Proposers must demonstrate a minimum of five years of experience in the related field and provide evidence of at least five similar or larger-scope projects. Required proposal materials include three references with contact information from previous projects, copies of liability and workers' compensation insurance, a contractor affidavit, and any additional materials demonstrating capability. The contract will be awarded on a stipulated sum basis to the lowest-priced compliant proposal, though the school system reserves the right to reject any or all proposals and waive technicalities. Proposals may not be withdrawn for 45 days after receipt, except as provided by applicable law. All proposers must comply with e-verify requirements and provide proper insurance and workers' compensation coverage documentation.
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Text version
Screven County School System Portable and Mobile Radio Upgrade RFP
Directions
The Screven County School System is soliciting proposals for the purchase of Motorola APX N30 and APX N1500 or compatible radios. Qualified proposers interested in providing a proposal shall be knowledgeable and adequately qualified to perform the work described. Qualified proposers shall have a minimum of five (5) years of experience in the related field of work and have experience with at least five
(5) projects that were of similar or larger scope and size as included in this bid package. All interested proposers must provide the pertinent required data.
Please read and carefully consider all materials enclosed in this RFP. It is the responsibility of each person or company submitting a proposal to understand the scope of the work involved and to fully comprehend the work required.
All proposals should include the following items: 1) a list of at least three (3) references from previous projects with addresses, phone numbers, and contact names; 2) Copies of liability and workman’s comp.
insurance coverage; 3) Contractor Affidavit; 4) any other materials which may be of use to the school system in determining the willingness and/or ability to do the proposed project. The proposal should be delivered or emailed to the address below.
Screven County School System
Attn: Chip Weaver 611 Pine Street
Sylvania, GA 30467 912-451-2400
EMAIL: cweaver@screven.k12.ga.us
The Screven County Schools will receive sealed proposals at 611 Pine Street, Sylvania, GA 30467 until 10:00 AM local time on June 29th, 2026. Proposals will be opened and reviewed for consideration at a later time, in the presence of at least two witnesses. The school system reserves the right to reject any and all proposals and to waive technicalities. The school system will award the agreement/P.O. based on the proposed cost, including any addendum, adjusted quantities and/or systems as deemed applicable, completeness of the proposal package, any offered discounts, qualifications, the ability to complete the work in the specified time frame, references, proper insurance and workman’s compensation coverage, e-verify compliance, other required forms and data, subsequently provided data and other factors which the system deems important. That being the case, the School System intends to award the project to the company that submits the lowest priced proposal and also meets the other requirements of the RFP.
However, there should be no assumption that the low-price proposal will necessarily be awarded.
Proposals may not be withdrawn for a period of forty-five (45) days after the date of receipt of the proposal, except as otherwise expressly provided by applicable law. The contract, if awarded, will be on a stipulated sum basis.
All questions should be addressed to Chip Weaver, Director of Operations, Scope of work:
● Proposal for 50 Motorola APX 1500 or comparable radio programmed and installed, including antennas and mounting hardware.
○ 6 Base Stations w/ desktop Micforphone
○ 8 Installed in White Fleet
○ 36 Installed in School Buses
● Proposal for 35 Motorola APX N30 Programmed
● All Radios have to be compatible with Screven County’s P25 Radio system, which is part of the Southeast Georgia Regional Radio Network (SEGARRN)
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