Reverse Auction For

Weapons Detection System

Original release: January 8, 2026

The Lamar County Schools (LCS) will be accepting proposals for a weapons detection system.

Proposal due date will be on January 28, 2026 at 2:00pm (CST)

Proposals should be sealed, boxed, and labeled:

RA # 26-103 WEAPONS DETECTION SYSTEM PROPOSAL, with the appropriate date and time on the label.

Reverse Auction will be held on February 4, 2026 at 2:00pm (CST)

Proposals should be sent to:

Lamar County School District

P.O. Box 609 424 Martin Luther King Drive

Purvis, MS 39475 Attention: Lana Baker

All proposals should include one (1) original proposal mailed in (UPS, USPS, or

FedEx) or hand delivered, with an option to submit electronically at www.centralbidding.com. For any questions related to the electronic bidding process, please call Central Bidding at (225) 810-4814.

Enclosed are the requirements and specifications.

The Lamar County School District reserves the right to reject any and/or all proposals so received and also the right to waive any irregularities not in violation of the law.

Additionally, the LCSD may conduct negotiations deemed necessary and appropriate.

Please submit your best offer.

The Lamar County Schools are requesting proposals for a weapons detection system and services to ensure the continuing safety of students, staff, and guests. The primary objective of the LCS is to use a weapons detection system to monitor entry points to campuses and special events to help ensure the safety of students, staff, and guests.

The district seeks bids for a Weapons Detection system, related accessories, support warranties, and training.

1. STANDARD TERMS AND CONDITIONS

1.1 Detailed Proposal

a) The proposal must include a complete narrative of the Vendor’s assessment of the work to be performed, the Vendor’s ability and approach, and the resources necessary to fulfill the requirements. It should demonstrate an understanding of the desired overall performance expectations. Indicate any options or alternatives proposed.

b)The Vendor must respond to each specification. Proposals lacking responses may be rejected. For ease of evaluation, the Vendor’s response must immediately follow each item/specification (paragraph, sub-paragraph, etc.).

c) Accept and comply - Follow this response with a brief, concise explanation that details the Vendor’s ability to meet the specified requirement unless the specification/requirement is clearly (unequivocally) a “yes or no,” “can do or can’t do,” “will or will not comply” type of specification, in which case “Accept and comply,” without an accompanying explanation, will suffice.

d)Accept and comply with an exception - The Vendor must clearly state the difference between the specification and the Vendor’s ability to meet the requirement(s) of the specification.

e) Cannot comply- Follow this response with sufficient detail that explains why the specification cannot be met.

f) The proposal response must submit exceptions and additions to the

Standard Terms and Conditions. Exceptions, additions, service level agreements, etc., submitted after the date and time for the receipt of proposals will not be considered. The Vendor must submit a redline document identifying the proposed exceptions to the RA terms and conditions with the submission for review and evaluation purposes. The Vendor must provide the name, contact information, and access to the person(s) directly involved in legal negotiations of the terms and conditions in the proposal response.

1.2 Receipt of Proposals

To be considered, the entire RA Packet must be received at the address specified in this packet before the Public Bid Opening on January 28, 2026 at 2:00 PM., Central Standard Time. Any proposals received after the proposal opening time will be returned unopened.

1.3 New Products

Unless specifically called for in the specifications, all products for purchase must be new, never previously used, and in the current model and packaging. Unless otherwise specified in the solicitation, no remanufactured, demonstrated, used, end-of-life, or irregular product will be considered for purchase. The manufacturer’s standard support warranty should be included in the proposal.

2. SPECIAL TERMS AND CONDITIONS (EQUIPMENT, MATERIALS, OR

SUPPLIES)

2.1 Invoices

The Contractor will submit invoices to the LAMAR COUNTY SCHOOLS (LCS) 424 Martin Luther King Dr. (P.O. Box 609), Purvis, MS, 39475 or email the invoice to invoices@lamark12.org.

2.2 The invoice shall refer to the delivery ticket number, delivery date, purchase/release order number, quantity, unit price, and delivery point.

Invoices shall show the amount of any cash discount and shall be provided on the Contractor’s invoice form. Invoices MUST show the Purchase Order Number.

2.3 Quantity

The District is estimating 6 schools (14 units) that would receive fully installed Weapons Detection Systems, Accessories, and Training. These estimates are based on changing products during the contract’s life, opening new sites, and shifts in enrollments. These estimates may increase or decrease as more technologies emerge. Vendors are to provide the unit pricing for a quantity of one, understanding that the resulting contract will be for 12 months with voluntary extensions.

2.4 Non-Exclusivity Clause

This Agreement is non-exclusive. It shall not in any way preclude the DISTRICT from entering into similar agreements or arrangements with other Vendors or from acquiring the same, equal, or like goods or services from other entities or sources, including state contracts.

3. OVERVIEW OF SERVICES

3.1 LCS would like to receive information and proposals for the following:

3.2 Weapons Detection System, Accessories, and Services that ensure the best possible coverage of each of our campuses to ensure the continuing safety of students, staff, and guests. Warranties should cover all devices and equipment for at least two (2) years of the manufacturer's warranty.

3.3 The primary objective of LCS is to use Weapons Detection Systems to monitor each entry point into the school campus and be mobile for special events to help ensure the safety of our students, staff, and guests. Should any Vendor propose a solution that does not meet the minimum requirements outlined in this proposal, the Vendor must provide sufficient documentation that LCS’s objective will be met with its solution.

3.4 The proposal should include training in the use and maintenance of the Weapons Detection System, and any related equipment and software.

3.5 Proposals should include a realistic assessment of the actual Weapons Detection System, other necessary equipment, and software to support the needs outlined above. Technical specifications of equipment should be provided with the proposal.

3.6 The proposal must guarantee performance sufficient to fulfill the needs of LCS as requested within the specifications. After implementing the Vendor’s successful proposal, if additional equipment, accessories, or labor is needed to satisfy the specifications, the Vendor will bear all costs necessary to do so.

3.7 It is the Vendor’s responsibility to ensure that the equipment proposed meets the performance specifications of the manufacturer and the previously stated requirements. LCS will not release the Vendor from the performance guarantee required above due to malfunctions or defects in the equipment caused by manufacturer error or flaws in the material or design.

3.8 Because this is a manufacturer-specific solution, LCS asks for detailed proposals to accomplish the task.

4. REQUIREMENTS

4.1 Proposers are required to submit a proposal checklist detailing hardware, labor/training, and software licensing based on the specifications and information addressed in this packet and any attachments.

4.2 All questions must be emailed to the contact listed, and the email must contain an attachment on the company letterhead stating the issue(s).

Vendors emailing questions in the body of an email will not receive a response.

NO PHONE CALLS WILL BE ACCEPTED. ALL CORRESPONDENCE MUST BE IN

WRITING.

5. SPECIFICATIONS OF WEAPONS DETECTION SYSTEM

5.1 LCS seeks the following equipment and accessories:

● 14 OpenGate Weapons Detection Systems with LTE Board.

○ 56 - 18v Batteries

○ 14 - Dual Battery Chargers

○ 14 - Stabilizing Base Plates and Stabilizing Arms (required for all 14 OpenGate systems).

○ 7 - Encapsulated Test Devices

● 5 Metrassens Towers (Vendor must provide complete technical specifications for the proposed Metrassens towers, including detection range, operating temperature, power requirements, and any required accessories for full operation).

● Training for hardware/software for the setup and use of the System and accessories.

● Do not quote any end-of-life models. Vendors may propose distinct add-on options and quantities.

5.2 Weapons Detection System and accessories will be delivered to each campus.

5.3 The installed solution should comply with all FCC Regulations, along with documentation.

6. DELIVERY

6.1 Vendors will need to deliver units and all necessary components for proper operation to the following location:

Department of Public Safety 30 Liberty Place Hattiesburg, MS 39402

Thank you for your interest in the Weapons Detection System.

Will your company be able to match our specifications exactly?

Yes: ________ No: ________

How much will one unit be? (not required) $________________________

Date

Printed Name

Signature

Company

Email

Phone