R92685.pdf

This document is an Invitation to Bid (ITB) issued by the Acme County Department of Public Works for a contract to provide maintenance and repair services for the county's fleet of vehicles. The ITB outlines the scope of work, which includes scheduled preventative maintenance, unscheduled repairs, and emergency services for approximately 500 vehicles in the county fleet. The contract term is for 3 years with two 1-year renewal options. Responses are due on March 15, 2023, and a mandatory pre-bid conference will be held on February 28, 2023. The anticipated award date is April 30, 2023.

The ITB specifies that the contract will be awarded to the lowest responsive and responsible bidder. Pricing shall be based on a fixed hourly rate for labor and a percentage markup on the cost of parts. A 10% small business set-aside has been established for this procurement. The current incumbent contractor is XYZ Fleet Services, who has held the contract for the past 5 years. The work is funded through the county's general fund budget, with an estimated annual value of $2.5 million.