R6GSAIDIQJOCC2019 Pre Proposal Agenda & Q&A 20191204.pdf

Region 6 IDIQ JOCC for the States of Kansas & Missouri

Pre-Proposal Conference Agenda November 26, 2019, 1:00 pm Conference Call: 1-844-419-4704 Participant Code: 5275685170 GSA Solicitation No. R6GSAIDIQJOCC2019

1. Introductions

• Sign in sheets

• This is not a mandatory meeting

• Questions will be addressed as time allows during this meeting. Questions are to be submitted electronically to daniel.talbert@gsa.gov.

• Submit your firm’s name and the representative attending the tele-conference via electronic mail to thomase.prince@gsa.gov & daniel.talbert@gsa.gov.

• Meeting minutes with attendance sheets will be made available on betaSAM.gov

• Meeting discussion does not outweigh the solicitation docs

2. Contract Overview

• IDIQ JOCC for the states of KS & MO

• Pricing for this contract will be based upon the 2020 Facilities Construction Cost with RSMeans

• Data Book (hereafter referred to as the RS Means Book). The RS Means Book will be used for the duration of this Contract. The version of RS Means Book that is current on the date of contract award shall be utilized until each option period is exercised. Thereafter, the calendar year edition/version of the RS Means Book that is current on the date that each option is exercised shall be utilized.

• The “Total Incl O&P” Cost from the RS Means Book, when multiplied by the Offeror’s proposed Bid Factor, will establish Task Order pricing. The “Total Incl O&P” Cost of a unit of work will be determined by the RS Means column entitled “Total Incl O&P”, NOT the column entitled “Bare Cost”.

• NOTE: The City Cost Index from the RS Means Book will NOT be used. Any adjustment for location must be included in the offeror’s Bid Factor.

• Agreement – II.A Contract Pricing:

The offeror’s Bid Factors must be ALL INCLUSIVE and shall include, but is not limited to, the following costs:

1. Labor

2. Materials

3. Equipment

4. Subcontractor costs

5. Subcontractor mark-ups

6. General / Prime Contractor Overhead

7. General / Prime Contractor Profit and risk

8. Bond premiums

9. Social security contributions

10. General insurances

11. Workman’s compensations insurance

12. State unemployment insurance

13. Federal unemployment insurance

14. Mobilization and demobilization costs

15. Site cleanup

16. Labor adjustments between the RS Means given labor rates and the Davis/Bacon Labor

Rates included in the contract

17. Supervision

18. Quality control

19. Transportation of contractor’s personnel to, from, and within the job site

20. Shipping of all materials to the jobsite

R6 IDIQ JOCC Pre-proposal Meeting November 26, 2019 Solicitation No. R6GSAIDIQJOCC2019

21. Lodging and per-diem

22. Adjustment factors to account for small jobs

23. Incidental tools and equipment

24. Submittals

25. Job Order preparation costs

26. All contingencies

27. All requirements of the Contract

3. The Solicitation and Agreement

This procurement is set aside for Small Business.

• The Solicitation Documents are comprised of:

1. The Solicitation

2. Offeror Representations and Certifications Form C301

3. Other Forms Required For Submission with Proposals

4. Standard Form (SF) 1442 – Solicitation Offer and Award

5. The Agreement and Attachments to the Agreement

• The Agreement shall consist of the following and be the “Contract Documents”:

1. IDIQ JOCC for the states of KS & MO - The Agreement

2. Standard Form (SF) 1442 – Solicitation Offer and Award

3. Task Orders awarded as a result of this Agreement

• Period of Performance o twelve (12) months from the date of contract award o four (4) one year options not to exceed 5 years

• Contract Value o $1,000.00 Guaranteed minimum for base year only o $2,000,000.00 Maximum Contract Value for each area over life of contract

• Number of Contracts to be Awarded?

(1) Kansas City South Field Office - Kansas City, Missouri (Kansas City Metropolitan area and the cities of Columbia and Jefferson City, Missouri.)

(2) Kansas City North Field Office - Kansas City, Missouri (Kansas City Metropolitan area)

(3) St Louis West Field Office – St Louis, Missouri (St Louis Metropolitan area)

(4) St Louis East Field Office – St Louis, Missouri (St Louis Metropolitan area)

(5) State of Kansas (including Kansas City, KS)

• Task Orders

Ordering Limitations (Contractor is not obligated to honor):

o Minimum Order: Task Order for less than $2,000.00 o Maximum order: any single Task Order in excess of $250,000.00.

Task Order Ordering o The contractor will receive a RFP from the contracting officer with an RFP deadline.

Task Order Format o Refer to the R6 IDIQ JOCC - The Agreement for most provisions, clauses, contractor responsibilities, terms and conditions.

o Many provisions and clauses incorporated by reference, full text is available upon request.

4. Contract Pricing

Offerors are required to submit electronically on the 1442 & Supplement Contractors will provide a bid factor for the base and all the option years. All offers must include reasonable bid factors. The Contracting Officer may reject all offers containing bid factors determined to be unreasonably high or low.

The total evaluated price for this procurement will be the summation of 5 bid factors for the base and all option years, proposed by the contractor.

5. Source Selection

Non-Price Factors, when combined, are significantly more important than the Total Evaluated Price.

The following non-price factors shall be used to evaluate offers:

EVALUATION CRITERIA ELEMENT PERCENTAGE WEIGHT

1. Staffing

2. Qualifications of the Firm

3. Management and Technical Approach

TOTAL

Proposal Packages/Receipt of Proposals

Date: December 13, 2019 - 12:00PM CT

Offers will only be accepted via email and shall be sent to daniel.talbert@gsa.gov

Proposal submission format is located in II.B of the solicitation

6. Closing Remarks

Further questions shall be submitted via email to daniel.talbert@gsa.gov by December 2, 2019.

Answers to questions received before the above date will be posted on betaSAM by December 9, 2019.

Questions received after the December 2, 2019 deadline will be considered but may not be answered prior to submission of proposals on December 13, 2019.

Contractors are urged to monitor FBO for updates concerning this solicitation.

7. GSA Project Team:

Daniel Talbert, Contracting Officer, 816-823-1691, daniel.talbert@gsa.gov Shawn Starostka, Branch Chief, shawn.starostka@gsa.gov

List of Attendees: Please legibly write your information below.

The list of attendees and the meeting minutes will be available on the Government Point of Entry:

betaSAM.gov.

Name Organization Phone E-mail address

Thomas Rusk Cardinal Points Construction 816-510-6192 tom@cpconstruct.net

Kari Gibb Cardinal Points Construction 816-716-6779 Kari@cpconstruct.net

Gabriel Okafor Alpha Energy and Electric 816-421-6767 Gabriel.Okafor@alphaee.com

Fatou Conateh Alpha Energy and Electric Fatou.Conateh@alphaee.com

Mandy Grant Mandy@gopromark.comPro-Mark Services 701-361-7969

Ladi Adegbuyi 832-820-5751Alpha Energy and Electric

Matthew Huismann mhuismann@katmaicorp.comKatmai 402-980-3710

Brian Pond Katmai 402-510-1635 rpond@katmaicorp.com

Cindy Bruner Bruner Contracting Co 816-365-6578 brunerco@swbell.net

Lisa Stokes Allcon, LLC 414-852-5839 lisa@allconllc.net

Ladi.Adegbuyi@alphaee.com

Michael Meyer BKM Construction 913-396-6249 mmeyer@bkmconstructionllc.com

Haley Ricklefs Vazquez LLC 913-832-4680 haleyr@vazquezcc.com

Dan Hof Hof Construction 314-803-5164 dan.hof@hofconstruction.com

Kelly Sommer Pangea Group 314-333-0608 ksommer@pangea-group.com

Pre-Proposal Questions and Answers

1. Bid bond- Can the electronic submission go with the proposal? Should hard copies be mailed to the CO. When do they need to be sent to the CO?

Answer: Yes please include an electronic version of the bid bond in your proposal. However hard copies are required and should be sent to the Contracting Officer (Daniel Talbert) within a day or two of the submission of a bond. Standard mail service is acceptable.

2. Does GSA require a raised seal on bid bonds?

Answer: Yes, this is the reason we require a hard copy with the raised (embossed) seal.

3. Based on historical projects, what is the average dollar amount of task orders? Are most small or should we expect larger task orders?

Answer: You will see small and large task orders. The average task order size based on historical data is around $36,000.00.

4. Do you anticipate to reach the $2,000,000.00 maximum ordering limit (MOL)? Could it be reached before 5 years?

Answer: We anticipate reaching the $2,000,000.00 MOL. Yes the MOL could be reached before the 5 year period but we hope to manage it in a way that allows us coverage for the 5 year timeframe.

5. Do you anticipate a requirement for temporary office facilities like job trailers?

Answer: No but there could always be a situation where that could become necessary. A lot of these are task orders will be smaller in nature.

6. Can you confirm the deadline for receiving questions?

Answer: December 2, 2019. I will have responses out no later than December 9, 2019.

7. This contract is using the 2020 Facilities Construction Cost RS Means Book. Would you accept the E4 Clicks program on task orders?

Answer: Yes, that is acceptable. As long as you select the book pricing as we will not recognize quarterly updates. The successful awardee will want to show the line item description, the quantity, and the unit price. As long as the software shows these few things it is acceptable.