R2425-02_Storage_RFP.pdf

REQUEST FOR

PROPOSALS

SUPERIOR COURT OF CALIFORNIA, IMPERIAL

REGARDING:

Document Storage R2425-02

All information for this RFP is posted at https://vendors.planetbids.com/portal/67572/portal-home Any inquiries should be sent to erdgz@imperial.courts.ca.gov

1.0 TIMELINE FOR THIS RFP

The JBE has developed the following list of key events related to this RFP. All dates are subject to change at the discretion of the JBE.

EVENT DATE

RFP issued October 24, 2024

Deadline for questions Thursday, November 7, 2024 4:00 p.m.

Latest date and time proposal must be received by Court

Thursday, November 14, 2024 4:00 p.m.

Evaluation of proposals (estimate only) November 21, 2024

Contract dates (estimate only) 12/15/2024-12/14/2026 plus 3 option years

2.0 DESCRIPTION OF SERVICES AND DELIVERABLES

• Rental of Storage estimated square footage of 5,000 sq ft, preferably close to Historic Courthouse at 939 W. Main St., El Centro, California.

• One building, not looking for multiple buildings or storage containers.

• Location to be secured on all four sides of the building, with one keyed entrance.

• Storage space is to be secured to prevent damage from the outside environment, such as, but not limited to rain & wind.

• Building alarm and cameras will be made available to the Court.

• Able to access storage space 24/7.

https://vendors.planetbids.com/portal/67572/portal-home

RFP Title: Storage Superior Court of California, Imperial RFP Number: R2425-02

3.0 RFP ATTACHMENTS

The following attachments are included as part of this RFP:

ATTACHMENT DESCRIPTION

Attachment 1:

Administrative Rules Governing RFPs (Non-IT Services)

These rules govern this solicitation.

Attachment 2: JBE Standard Terms and Conditions

If selected, the person or entity submitting a proposal (the “Proposer”) must sign a JBE Standard Form agreement containing these terms and conditions (the “Terms and Conditions”).

Attachment 3:

Proposer’s Acceptance of Terms and Conditions

On this form, the Proposer must indicate acceptance of the Terms and Conditions or identify exceptions to the Terms and Conditions.

Note: A material exception (addition, deletion, or other modification) to a Minimum Term will render a proposal non-responsive. The JBE, in its sole discretion, will determine what constitutes a material exception.

Attachment 4:

General Certifications Form

The Proposer must complete the General Certifications Form and submit the completed form with its proposal.

Attachment 5: Darfur Contracting Act Certification

The Proposer must complete the Darfur Contracting Act Certification and submit the completed certification with its proposal.

Attachment 6: Payee Data Record Form

This form contains information the JBE requires in order to process payments and must be submitted with the proposal.

4.0 PAYMENT INFORMATION

Refer to agreement, item #7.

5.0 SUBMISSIONS OF PROPOSALS

5.1 Proposals should provide straightforward, concise information that satisfies the requirements of the “Proposal Contents” section below. Emphasis should be placed on conformity to the RFP’s instructions and requirements, and completeness and clarity of content.

5.2 The Proposer must submit its proposal in two parts, the technical proposal and the cost proposal.

5.3 Proposals must be submitted by the date and time listed on the coversheet of this RFP at https://vendors.planetbids.com/portal/67572/portal-home

5.4 Late proposals will not be accepted.

6.0 PROPOSAL CONTENTS

6.1 Technical Proposal. The following information must be included in the technical proposal. A proposal lacking any of the following information may be deemed non-responsive.

a. Name, title, telephone and email address of the individual who will act as the

Proposer’s designated representative for purposes of this RFQ.

b. Technical proposal must include completed & signed Attachments 3, 4, 5, and 6.

c. Detailed specifications of proposed service including, but not limited to, size of storage area, types of items included &/or excluded, photos.

d. Copies of the Proposer’s current business license or other credentials.

6.2 Cost Proposal. Complete online.

7.0 OFFER PERIOD

A Proposer's proposal is an irrevocable offer for ninety (90) days following the proposal due date. In the event a final contract has not been awarded within this period, the JBE reserves the right to negotiate extensions to this period.

8.0 EVALUATION OF PROPOSALS

At the time proposals are opened, each proposal will be checked for the presence or absence of the required proposal contents. The JBE will evaluate the proposals on a 100-point scale using the criteria set forth in the table below. Award, if made, will be to the highest-scored proposal. The names, titles, locations and experience of the reviewers or the details of the evaluation process are not available to the Proposers. If a contract will be awarded, the JBE will post an intent to award notice at https://vendors.planetbids.com/portal/67572/portal-home .

CRITERION MAXIMUM NUMBER

OF POINTS

Compliance with RFP requirements and Scope 30

Acceptance of the Terms and Conditions 7

DVBE (if applicable) 3

Site Visit 10

Cost 50

9.0 CONFIDENTIAL OR PROPRIETARY INFORMATION

PROPOSALS ARE SUBJECT TO DISCLOSURE TO THIRD PARTIES AND

MEMBERS OF THE PUBLIC PURSUANT TO APPLICABLE LAWS,

INCLUDING PUBLIC DISCLOSURE PURSUANT TO RULE 10.500 OF THE

CALIFORNIA RULES OF COURT. Except as required by law, the JBE will not disclose (i) social security numbers, or (ii) balance sheets or income statements submitted by a Proposer that is not a publicly-traded corporation. All other information in proposals may be disclosed in response to applicable public records requests, or as otherwise required by law. Such disclosure may be made regardless of whether the proposal (or portions thereof) is marked “confidential,” “proprietary,” “copyright ©,” or otherwise, and regardless of any statement in the proposal (a) purporting to limit the JBE’s right to disclose information in the proposal, or (b) requiring the JBE to inform or obtain the consent of the Proposer prior to the disclosure of the proposal (or portions thereof). Any proposal that is password protected, or contains portions that are password protected, may be rejected. Submission of any proposal pursuant to this RFP constitutes acknowledgment and consent by the Proposer to the potential public disclosure of its proposal content, pursuant to this Section 12.0. Proposers are accordingly cautioned not to include confidential, proprietary, or privileged information in proposals.

10.0 DISABLED VETERAN BUSINESS ENTERPRISE INCENTIVE

The court participates in a disabled veteran business enterprise participation goal. Details are posted at https://www.imperial.courts.ca.gov/general-information/requests-proposals

11.0 PROTESTS

Any protests will be handled in accordance with the Court’s protest policy posted at https://www.imperial.courts.ca.gov/general-information/requests-proposals Failure of a Proposer to comply with the protest procedures set forth in that chapter will render a protest inadequate and non-responsive, and will result in rejection of the protest. Protests must be sent to:

Protest Officer / Fiscal Department Superior Court of California, County of Imperial 939 W. Main St.

El Centro, Ca 92243 https://www.imperial.courts.ca.gov/general-information/requests-proposals https://www.imperial.courts.ca.gov/general-information/requests-proposals

11.0 PROTESTs