Solicitation_R17PS00797_Complete.pdf

U.S. Department of the Interior SPECIFICATIONS Bureau of Reclamation Technical Service Center Denver, Colorado May 2017

Solicitation No. R17PS00797 Specifications No. 20-C0869

Intake 3 Trash Rake Coleman Fish Hatchery

Shasta Division – Central Valley Project, California

R17PS00797 – Intake 3 Trash Rake Coleman Fish Hatchery Spec. No. 20-C0869

TABLE OF CONTENTS

SECTION A - Solicitation, Offer and Award Form (SF 1442)

SECTION B - Pricing Schedule

SECTION C - Specifications/Appendices

SECTION D - Packaging and Marking

SECTION E - Inspection and Acceptance

SECTION F - Deliveries or Performance

SECTION G - Contract Administration Data

SECTION H - Special Contract Requirements

SECTION I - Contract Clauses

SECTION J - List of Documents, Exhibits, and Other Attachments

SECTION K - Representations, Certifications and Other Statements of Offerors

SECTION L - Instructions, Conditions and Notices to Offerors

SECTION M - Evaluation Factors for Award

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

Bureau of Reclamation

Mid-Pacific Region

Regional Office Division of Acquisition Services

R20

2800 Cottage Way, Room E-1815

Sacramento CA 95825-1898

Bureau of Reclamation MP Regional Office

Attn: Clinton Lowery, Contract Specialist 2800 Cottage Way, Rm. E-1815, Federal Bldg.

Sacramento, California 95825-1898

Clinton Lowery 9169785539 x

06/08/2017

R17PS00797

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

A. Title: Intake 3 Trash Rake Coleman Fish Hatchery

B. Work Site Location: The work is located approximately 40 miles Southeast of

Redding, Califorinia on Battle Creek in Shasta County.

C. Site Visit Information: See Section L, FAR 52.236-27, Site Visit (Construction) -

Alt. 1

D. Estimated Price Range: The estimated cost of this project is between

$1,000,000.00 and $5,000,000.00

E. Set-Aside Information: This requirement is restricted to Service Disabled Veteran

Owned Small Business concerns using NAICS 237990 and applicable size standard of

$36.5 million. FAR Clause 52.219-27, "Notice of Service-Disabled Veteran-Owned Small

Business Set-Aside" applies to this requirement.

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

7 370 calendar days and complete it within ________________ ________________ calendar days after receiving

08/25/2017

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

Bureau of Reclamation Mid-Pacific Region

Regional Office Division of Acquisition Services

R20

2800 Cottage Way, Room E-1815

Sacramento CA 95825-1898

Matthew T. Byrne

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

STANDARD FORM 1442 (REV. 4-85) BACK

Continued...

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

R17PS00797

Legacy Doc #: BOR

FOB: Destination

Section B - Supplies and Services and Prices

"AU" - Activity Unit is used solely for the purposes of allowing progress payments under the

Department of Interior's Financial & Business

Management System (FBMS).

00010 R17PS00797 - Intake 3 Trash Rake Coleman Fish

Hatchery

Pricing Schedule CLIN 1 - 13

See following continuation page (s).

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Price Schedule

B - 1

CONTINUATION OF

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

SAN JOAQUIN HATCHERY WATER SUPPLY PIPELINE

CENTRAL VALLEY PROJECT

FRIANT DIVISION

B.1 PRICE SCHEDULES

(a) Offers will be considered for award on the following Price Schedule, but no offer will be considered for award on only a part of the Price Schedule.

(b) Offers are subject to the terms and conditions of this solicitation.

(c) Quantities in the Price Schedule are estimated quantities for comparison of offers only.

Except as provided in the contract clause at FAR 52.211-18, Variation in Estimated Quantity, no claim shall be made against the Government for overruns or underruns. The contract clause at FAR 52.211-18, Variation in Estimated Quantity does not apply to lump sum items.

(d) See the contract clause at WBR 1452.232-81, Payment for Mobilization and Preparatory Work, for CLIN 1.

(e) Definitions:

(1) CLIN – Contract Line Item Number.

PRICE SCHEDULE

CLIN Section Supplies or Services Quantity and Unit

Unit Price Amount

1 WBR

1452.232

-81

Mobilization and Preparatory Work

For the lump sum of $

2 01 31 30 Contract Document Management System

For the lump sum of $

3 05 50 00 Miscellaneous Metalwork For the lump sum of $

4 13 34 23 Debris Trailer For the lump sum of $

5 26 05 02 Complete Electrical System For the lump sum of $

6 31 23 11 Compacted Backfill For the lump sum of $

7 32 15 10 Gravel Surfacing For the lump sum of $

B - 2

PRICE SCHEDULE

CLIN Section Supplies or Services Quantity and Unit

Unit Price Amount

8 32 31 04 Removal and Reinstallation of Existing Chain Link Fence

For the lump sum of $

9 32 31 10 Chain Link Fence For the lump sum of $

10 32 92 20 Seeding and Soil Supplements

For the lump sum of $

11 33 09 15 Water-Level Pressure Sensor For the lump sum of $

12 35 21 63 Extended Blocking Panels and Supports

For the lump sum of $

13 35 21 70 Trash Rake For the lump sum of $

TOTAL FOR PRICE SCHEDULE $_________________________________

END OF SUPPLIES OR SERVICES AND PRICES/COSTS

B - 3

This page intentionally left blank.

Intake 3 Trash Rake Coleman Fish Hatchery Specifications No. 20-C0869

Table of Contents

00 01 10 - 1

SECTION C - DESCRIPTION / SPECIFICATIONS

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 14 10 Use of Site 01 14 20 Work Restrictions 01 14 30 Interruption of Service 01 31 30 Contract Document Management System 01 32 20 Construction Program 01 33 00 Submittals 01 33 26 Electrical Drawings and Data 01 35 10 Safety Data Sheets 01 35 20 Safety and Health 01 35 30 Contractor’s Onsite Safety Personnel 01 42 10 Reference Standards 01 46 00 Quality Procedures 01 46 20 Testing Agency Services 01 51 00 Temporary Utilities 01 55 00 Vehicular Access and Parking 01 55 20 Traffic Control 01 56 10 Protection of Existing Installations 01 56 15 Protection of Existing Utilities 01 56 20 Existing Fences 01 56 32 Temporary Safety Fence 01 57 20 Environmental Controls 01 57 30 Water Pollution Control 01 57 50 Tree and Plant Protection 01 57 60 Protected Species 01 60 00 Product Requirements 01 71 20 Surveying 01 74 00 Cleaning and Waste Management 01 78 30 Project Record Documents

DIVISION 03 - CONCRETE

03 11 10 Concrete Forming 03 20 00 Concrete Reinforcing 03 30 00 Cast-In-Place Concrete 03 62 20 Nonshrink Grout for Equipment and Metalwork

DIVISION 05 - METALS

05 50 00 Metal Fabrications

00 01 10 - 2

DIVISION 09 - FINISHES

09 96 20 Coatings

DIVISION 13 - SPECIAL CONSTRUCTION

13 34 23 Debris Trailer

DIVISION 26 - ELECTRICAL

26 04 10 Electrical Demolition and Removal 26 05 02 Basic Electrical Materials and Methods 26 05 10 Conductors and Cables 26 05 20 Grounding and Bonding 26 05 33 Raceways and Boxes 26 05 90 Wiring Checkout and Tests 26 21 12 Meter Socket and Service Disconnect 26 24 24 Distribution Panelboards 26 27 40 Wiring Devices 26 29 12 Controller Modifications 26 32 12 Automatic Transfer Switch

DIVISION 31 - EARTHWORK

31 03 33 Removal of Water from Excavation 31 23 02 Compacting Earth Materials 31 23 11 Earthwork 31 23 39 Disposal of Excavated Materials

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 15 10 Gravel Surfacing 32 31 04 Removal and Reinstallation of Existing Chain Link Fence and Gates 32 31 10 Chain Link Fence 32 92 20 Seeding and Soil Supplements

DIVISION 33 - UTILITIES

33 09 15 Water-Level Pressure Sensor

DIVISION 35 - WATERWAY AND MARINE CONSTRUCTION

35 21 63 Extended Blocking Panels and Supports 35 21 70 Trash Rake

00 01 10 - 3

DIVISION 52 - DRAWINGS

52 00 00 Drawings

END OF CONTENTS

00 01 10 - 4

Summary of Work

01 11 00 - 1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.01 LOCATION

A. Work is located approximately 20 miles southeast of Redding, California on Battle Creek in Shasta County.

1.02 PRINCIPAL COMPONENTS OF WORK

A. Furnishing and installing trash rake system.

B. Furnishing and installing extended blocking panels and supports.

C. Excavating.

D. Removal of water from excavation.

E. Furnishing and placing cast-in-place concrete.

F. Furnishing and installing metal fabrications.

G. Furnishing and placing compacted backfill.

H. Furnishing and installing chain link fence.

I. Furnishing and installing water-level pressure sensor system.

J. Designing, furnishing and installing various electrical features.

K. Furnishing and applying seed and soil supplements.

1.03 SPECIFICATIONS REQUIREMENTS

A. Requirements in Division 1, General Requirements, apply to Divisions 2 through 52.

B. Imperative statements in these specifications are Contractor requirements, unless otherwise stated.

C. Where specifications are written in streamlined form, words “shall be” are included by inference where a colon (:) is used within sentence or phrase.

Summary of Work

01 11 00 - 2

1.04 DEFINITIONS

A. When specifications use a word or term defined in Federal Acquisition Regulations (FAR), definition of the word or term shall be in accordance with FAR sections in effect at the time solicitation was issued.

1.05 ACRONYMS

A. The following acronyms apply to specifications Divisions 1 through 52:

1. AO: Area Office.

2. CE: Construction Engineer.

3. CO: Contracting Officer.

4. COR: Contracting Officer’s Representative.

5. HM: Hatchery Manager.

6. RE: Regional Engineer.

7. OGR: Onsite Government Representative.

8. TSC: Technical Service Center.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

END OF SECTION

Use of Site 01 14 10 - 1

SECTION 01 14 10

USE OF SITE

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 REFERENCE STANDARDS

A. Bureau of Reclamation (USBR)

1. Cleaning Manual-2012 Inspection and Cleaning Manual for Equipment and Vehicles to Prevent the Spread of Invasive Species (Technical memorandum No. 86-68220-07-05) 2012 Edition Available online at:

http://www.usbr.gov/mussels/prevention

1.03 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

B. RSN 01 14 10-1, Land Use and Landscape Rehabilitation Plan:

1. For each Contractor use site on Government land.

a. Show use location and extent of impact. Uses include but are not limited to the following:

1) Buildings and service areas including offices, shops, warehouses, storage areas, fuel and oil storage areas, and fabrication yards.

2) Parking areas, temporary roads, and haul routes.

3) Utilities including air, power, and water lines; fire hydrants; and compressor station.

4) First-aid and medical facilities.

5) Areas for processing, storing, and disposing of waste materials from construction operations.

6) Temporary fences.

7) Access roads.

8) Staging areas.

01 14 10 - 2

9) Plans for monitoring access at existing gates.

b. Describe methods to preserve, protect, and repair if damaged, vegetation (such as trees, shrubs, and grass) and other landscape features on or adjacent to jobsite, which are not to be removed and which do not interfere with work required under this contract. Include methods to mark work area limits, protect disturbed areas, and prevent erosion.

c. Describe methods to protect, and repair if damaged, existing improvements and utilities at or near jobsite.

d. Describe methods for removing temporary structures and facilities, cleanup, and rehabilitating site after completion of construction activities.

2. Submit revised drawings of changes in use of Government land made during design and erection stages or after use of Government land is in operation.

1.04 PROJECT CONDITIONS

A. Government land as shown on drawings may be used for required construction facilities.

B. When private land is used for construction facilities, or other construction purposes, make necessary arrangements associated with use of private land.

C. Location, construction, operation, maintenance, and removal of construction facilities on Government land will be subject to approval of OGR.

D. Do not interfere with work of other contractors or the Government in vicinity, or with reservations made by the Government for use of such land.

E. Housing for construction personnel will not be permitted on Government land, except housing for guards or watchmen as may be approved by COR.

F. The work site area is susceptible to vandalism and is under video surveillance.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.01 CLEANING

A. Construction Equipment:

1. Before bringing on site, clean construction equipment to remove dirt, vegetation, and other organic material to prevent introduction of noxious weeds, and invasive plant and animal species.

01 14 10 - 3

2. Contractor cleaning procedures shall result in equipment being cleaned as well or better than the procedures described in Cleaning Manual.

3. The OGR will inspect construction equipment following procedures described in Cleaning Manual before allowing equipment onsite.

3.02 TEMPORARY FENCING

A. Install temporary construction fencing in accordance with approved plan to designate limits of Contractor’s use areas.

3.03 RESTORATION

A. Restore temporary construction roads to original contours and make impassable to vehicular traffic when no longer required.

B. After completion of work, regrade and scarify Government land used for construction purposes and not required for completed installation so that surfaces blend with natural terrain and are in a condition that will facilitate revegetation, provide proper drainage, and prevent erosion.

C. Seed disturbed areas of Government land used for construction purposes and not required for completed installation in accordance with Section 32 92 20 - Seeding and Soil Supplements.

01 14 10 - 4

Work Restrictions

01 14 20 - 1

SECTION 01 14 20

WORK RESTRICTIONS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include cost in prices offered in the Price Schedule for other items of work.

1.02 REFERENCE STANDARDS

A. Bureau of Reclamation (Reclamation)

1. RSHS Reclamation Safety and Health Standards, including revisions posted at http://www.usbr.gov/ssle/safety/RSHS/rshs.html

1.03 WORK RESTRICTIONS

A. Coleman National Fish Hatchery Office operates and maintains the Screened Intake 3 Facilities.

B. Maintain Coleman National Fish Hatchery access to the Screened Intake 3 Facilities at all times.

C. The existing Screened Intake 3 Facilities are to remain in service at all times to convey flows and provide fish passage except during approved operational outage periods.

D. Screened Intake 3 Facilities will be operated by the Government throughout construction required by this contract.

E. Access to allow manual cleaning of the existing trashracks by Government personnel needs to be provided at all times except during approved operational outage periods.

F. Contractor is not allowed to operate the Screened Intake 3 Facilities or perform work that will affect operations or structures without prior coordination and approval of the OGR.

G. Only one of the existing traveling fish screens may be taken out of operational service at a time for the removal of the existing lower and intermediate blocking panels and associated equipment, and during installation of the extended blocking panels, supports and associated equipment.

H. All four traveling fish screens are required to be operational August 1 through April 15.

1. The existing traveling fish screens each have a working spray water system and a working air burst cleaning system.

01 14 20 - 2

I. A minimum of three traveling fish screens are required to be operational April 16 through July 31.

J. Screen Operation Isolation.

1. The Coleman National Fish Hatchery staff will:

a. Close the existing manually operated slide gate at the downstream end of the screen bay, if necessary.

b. Lockout and tagout the traveling fish screen to restrict the screen from operating (rotating) and also close (lockout and tagout) the associated solenoid valve in the spray water line to restrict spray water from being delivered to the specific traveling fish screen.

2. The Contractor shall:

a. Notify the OGR one work day before an existing traveling fish screen operation and its spray water cleaning system is to be restricted.

K. The allowable work windows are anticipated to be:

1. Operational outage of one traveling fish screen at a time for the modifications to the existing lower blocking plates shall occur between April 16 through September 15.

2. Coleman National Fish Hatchery requirements may require the beginning date or ending date of the allowable work windows to vary from the respective anticipated beginning or ending work window dates.

L. Work within the screened intake channel is work within permitted confined space.

Comply with RSHS Section 14 for work within permitted confined space.

1. Coordinate with Coleman National Fish Hatchery staff and the OGR for lockout and tagout of equipment and valves.

M. Coordinate work and cooperate with US Fish and Wildlife Service.

N. Pacific Gas and Electric (PG&E) maintenance work window to perform maintenance work in the Coleman National Fish Hatchery area begins July 8 and extends through August 31. Coordinate and cooperate with PG&E for site access and use of roads. Allow PG&E access to facilities as required.

1. Contact PG&E Manton Construction Office, Attn. Kelly Lindblom, telephone 530-347-7559.

PART 2 PRODUCTS

01 14 20 - 3

PART 3 EXECUTION

01 14 20 - 4

Interruption of Service

01 14 30 - 1

SECTION 01 14 30

INTERRUPTION OF SERVICE

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include cost in prices offered in the Price Schedule for items of work for which interruption of services are required.

1.02 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

B. RSN 01 14 30-1, Interruption of Service Request:

1. Area where work will be done (by number or other description).

2. Outline procedures for accomplishing work including:

a. Specific safety precautions to be taken.

b. Type and location of barricades.

c. Warning signs.

d. Protective grounds and devices to be used.

3. Commencement time of work.

4. Duration of work.

5. Number of personnel and their classification.

6. Description of equipment to be used.

7. Information indicating that required materials are on site or data indicating shipping dates of materials not on site.

1.03 PROJECT CONDITIONS

A. The Contractor shall request interruption of services including electric power, water, and access road closures.

B. Coordinate and schedule interruption of services with OGR and the Hatchery:

1. Coordinate work with Hatchery operations.

2. No specific interruption of service request will be considered unless:

a. OGR has reasonable assurances that material and equipment required for work will be onsite.

Interruption of Service

01 14 30 - 2

b. Contractor will be prepared to perform work on date and during period of time requested for specific interruption of service.

3. Allowable time and available interruption of service periods will govern interruption of service requests, work scheduling, onsite delivery of materials, and required drawings and data submittals.

C. Electrical supply shall be maintained to existing equipment during construction.

Requests for short term interruption of services can be made to the OGR.

D. Additional planned traveling fish screen operational restrictions for periods from 1 hour up to 2 hours per day can be requested through the OGR provided sufficient notice is given at least 24 hours ahead and the interruption of service is approved by the OGR and Hatchery in advance.

E. The OGR will not allow the Contractor to begin work during the scheduled interruption of service unless all equipment is onsite and accepted, applicable submittals for the equipment are approved, and the equipment is ready for installation.

F. When work cannot be performed during an approved interruption of service period, notify OGR as soon as possible that interruption of service may be reduced or is not required.

G. If an interruption of service is not required, notify OGR at least 3 days ahead of beginning of approved interruption of service period.

H. Show construction interruption of services greater than 4 hours in the construction schedule.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Contract Document Management System

01 31 30 - 1

SECTION 01 31 30

CONTRACT DOCUMENT MANAGEMENT SYSTEM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Contract Document Management System:

1. Lump sum price offered in the Price Schedule.

1.02 DEFINITIONS

A. CDMS – Contract Document Management System.

B. RFI – Request for Information.

C. RFP – Request for Proposals.

D. RFC – Request for Change.

E. PM – Project Manager.

F. CO – Contracting Officer.

G. COR – Contracting Officer’s Representative.

1.03 QUALIFICATIONS

A. The system provider shall have at least 5 years of experience in providing the services required by this Section.

1.04 SCOPE

A. The CDMS shall generate, store, track, categorize and manage all construction documentation. Construction Documentation includes, but is not limited to: Submittals (typically .pdf files of text documents or drawings); RFIs, RFCs, and RFPs; Value Engineering Change Proposals; Construction Schedules; Meeting Agendas and Meeting Minutes; Correspondence; Memos and Deficiency Notices; Contract Modifications and similar documents. Documentation may be prepared by the Construction Contractor or by Reclamation.

B. Reclamation and Contractor shall be able to easily access documents and to track when documents were received or returned, as well as determine the status of the documents.

Reclamation and Contractor shall be able to generate reports that list and sort the documents by status as well as generate alerts when documents requiring review exceed

01 31 30 - 2 allowable review time. Document generation shall include submittals and RFIs, responses, Meeting Minutes, RFCs, RFPs, and correspondence.

C. Documents may be generated by either the Contractor or by Reclamation. Each party needs the capability to maintain document security within its organization unless/until it chooses to share it with the other party. Once documents are shared, they shall be secured so that no changes can occur without a record of the changes being made. The CDMS shall be capable of producing a complete and logically organized set of all documents within the CDMS in both .pdf and .xml format. The documents shall be downloadable to ftp sites where Reclamation and other organizations can each access their own data confidentially.

PART 2 PRODUCTS

2.01 WORK FLOW SYSTEM

A. EADOC software as developed by EADOC LLC, 436 14th Street, Suite 150, Oakland, CA 94612, telephone: 510-903-9658, eadocsoftware.com; or equal, with the capability of meeting the salient characteristics and requirements contained in Article 1.04 and Article 3.01 of this Section.

PART 3 EXECUTION

3.01 REQUIREMENTS

A. Document Access:

1. Web-based document storage where all project construction documents are stored and may be accessed by authorized organizations and individuals via an internet site.

2. Accessed via Web Browser from any computer including remote sites with internet access. Compatible with Apple Safari, Mozilla Firefox, and Internet Explorer.

3. Ability to upload documents in a variety of formats including but not limited to Word, Excel, Adobe Acrobat, MS Project, Primavera 6.0 or higher, AutoCad 2015 or higher, and Contract Manager, and make them available to users for download. Documents shall be grouped into separate categories.

4. Reclamation Project Manager (PM) or other authorized user shall be able to create and modify project properties.

5. Email notifications shall be automatically sent to selectable users when new documents are submitted or available for viewing.

6. Print and Export all reports as pdf or printer friendly HTML, also exportable to Excel, XML, or CSV.

7. Ability to link from an item listed in a report directly to that item by selecting it.

01 31 30 - 3

8. Ability to link files.

B. Document Security and Backup:

1. SSL Encryption for secured data exchange between the browser and server to enable secure access to all documents and information.

2. Information security within and between organizations: Documents generated within an organization shall remain secure within that organization unless/until shared with other organization(s).

3. Project manager for each organization shall have capabilities to assign users within their organization to a project and to assign user rights which control access to documents based on user class and document type.

4. Backup/Archiving to FTP site of all documents to which an organization has access on a regular (minimum monthly) basis. Backups shall be in PDF format.

5. Tracking of all data changes including who entered or changed data and date change was made.

6. Ability to tell when reviewer has opened/read an item.

C. Submittal Tracking and Control:

1. Standard submittal form shall be provided to enter information. Contractor shall be able to enter submittal summary information including but not limited to required submittal number, title, description, and specification section and then upload submittal data in electronic format (Word or .pdf).

2. Ability to create multi-item submittal packages with separate per-item review status, transmittals, and re-submittals.

3. Software shall track date received, date returned, and status. Status designations can be modified to fit Reclamation standard designations.

4. Provide Submittal Transmittal form for PM to enter review comments and action taken.

5. Allow for PM to: Route submittal to third parties by generating design-review transmittals with each submittal package item; track the status of individual sub-items within the submittal package; and route each sub-item to the appropriate reviewers.

6. Ability to track the date the submittal/re-submittal was submitted and responded to, with automatic notification after specified number of days without response.

D. RFI Tracking and Control:

1. Provide standard RFI form to enter information.

2. Ability to attach documents to the RFI form and/or create links to other documents within the CDMS.

01 31 30 - 4

3. Ability for PM to route RFI to the appropriate reviewers and for reviewers to enter comments into standard response form.

E. Correspondence:

1. Ability to generate letters to or from Contractor or Reclamation, to attach documents to the letters, and to reference other documents within the CDMS.

System shall automatically assign sequential letter numbers.

2. Ability to generate responses to memos. System shall automatically generate memo suffixes, for example, the first response to Memo 32 shall be 32.1, second response shall be 32.2, etc.

3. Ability to generate Meeting Agendas and Meeting Minutes and to attach documents to the Minutes. System shall automatically assign sequential meeting numbers.

4. Official correspondence from Reclamation to Contractor shall contain Reclamation’s official letterhead and corresponding logos.

F. Miscellaneous Tracking and Controls:

1. Ability to Generate Logs Tracking: RFIs, RFCs, RFPs, Submittals, Memos, survey requests, plant inspection reports, and testing reports.

2. Ability to Filter Logs Based on Criteria; for example, for Submittals:

Specification Section, Days Out, Status; for RFI’s: Days out, Status, Specification Section/Dwg. No., Responsibility.

3. Ability to Sort Logs Based on Criteria, for example, for Submittal: Specification Section, Days Out, Status, or other criteria determined by the COR.

4. Ability to measure productivity benchmarks on a project, such as computing average review days for RFIs and submittals, categorize change orders and track total change order percentages by category.

5. Ability for Keyword Search of all documents in database.

6. Ability for CDMS Generated Notification via email to Team Members of: updates to project information; changes to project information; and alerts.

7. Ability for Reclamation to create Master List of Anticipated Submittals (“Schedule of Submittals”) and require Contractor to pick from that list when submitting submittal.

Construction Program

01 32 20 - 1

SECTION 01 32 20

CONSTRUCTION PROGRAM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Developing Baseline Schedule: Include in lump sum price offered in the Price Schedule for mobilization and preparatory work.

2. Updating and Using Construction Program: Include as an element of Contractor’s overhead.

1.02 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

1. Furnish database files in format compatible with Oracle Primavera P6 Professional Project Management and Microsoft Project.

B. RSN 01 32 20-1, Baseline Schedule, for acceptance within 7 days of Award:

1. Notational bar chart for project.

a. Chart to be used on task durations not a fixed date.

b. May be prepared using Microsoft Excel.

C. RSN 01 32 20-2, Updated Schedule, for acceptance with each pay voucher:

1. Bar chart for project.

1.03 SCHEDULE

A. Develop, maintain, and use approved Construction Schedule to plan, monitor, and evaluate accomplishment of work.

B. Failure to include element of the work will not release Contractor from completing required work under the contract.

C. Construction Schedule:

1. Progress chart of suitable scale to indicate percentage of work scheduled for completion by any date.

2. Prepare schedule based on required sequence and interdependence of activities.

3. Include work of subcontractors, Government interfaces, and contract milestones.

4. Include contract title, contract number, and Contractor's name on each sheet.

01 32 20 - 2

D. Baseline Schedule:

1. Represents Contractor’s as-planned approach to accomplishing the work.

2. Include planned start and completion dates for features of work.

E. Updated Schedule:

1. Use actual dates.

2. Enter actual progress.

F. If in the opinion of the CO, the Contractor falls behind the approved schedule, the Contractor shall take steps necessary to improve its progress, including those that may be required by the CO.

1. The CO may require the Contractor to increase the number of shifts, overtime operations, days of work, and/or the amount of construction plant, and to submit for approval any supplementary schedule or schedules in chart form as the CO deems necessary to demonstrate how the approved rate of progress will be regained.

2. Costs for actions required to improve progress will be the responsibility of the Contractor.

G. Change order or delay:

1. Submit a time impact evaluation within 14 days of change order or delay, showing affects of change order or delay on the progress schedule.

2. Time extensions for performance will be considered only to the extent that the Contractor’s current scheduled milestone dates exceed the contract milestone dates.

H. Float is not for the exclusive use by or benefit of either the Government or the Contractor.

1.04 FAILURE TO COMPLY

A. Failure to comply with the requirements of this section shall be grounds for a determination by the CO that the Contractor is not prosecuting the work with sufficient diligence to ensure completion within the specified time. The CO may terminate the Contractor’s right to proceed with the work, or any separable part of it, in accordance with the default terms of this contract.

PART 2 PRODUCTS

01 32 20 - 3

PART 3 EXECUTION

01 32 20 - 4

Submittals

01 33 00 - 1

SECTION 01 33 00

SUBMITTALS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 DEFINITIONS

A. Days: Calendar days.

B. Required Submittal Number (RSN): Identifies items to be submitted together as a complete submittal.

C. Submittals are considered to be “shop drawings” within the terms of the clause at FAR 52.236-21, Specifications and Drawings for Construction.

1.03 SUBMITTAL REQUIREMENTS

A. In case of conflict between requirements of this section and requirements included elsewhere in these specifications, requirements included elsewhere take precedence.

B. General:

1. Prepare in English.

2. Label with contract number and title, and RSN.

3. Measurement units: US Customary Units.

C. Drawings:

1. Minimum Identification in Title Block:

a. Contract number and title.

b. Contractor’s or supplier’s title and drawing number.

c. Date.

2. Provide space next to title block for review stamps.

3. Size: D size (22 inches by 34 inches).

4. Draw to scale with neat lettering using drafting equipment or computer drafting equipment.

5. Final Drawings:

a. AUTOCAD® 2015 or newer format (.dwg) on CD-ROM disc.

01 33 00 - 2

b. Provide original D size (22 inches by 34 inches) plots.

1) When stamped drawings are required, provide hard copy originals with wet stamps.

c. Show as-built changes, including revision dates, made during installation.

d. Provide copies of original drawings in PDF format on CD-ROM.

e. Where quantities of originals or copies are not specified provide two copies on appropriate media. Coordinate an appropriate electronic media with COR prior to transmittal of electronic data.

6. Include proper title block on drawings or figures in accordance with standard drawing 40-D-7102.

D. Product Data:

1. Mark manufacturer's data for commercial products or equipment, such as catalog cut sheets.

a. Identify manufacturer's name, type, model, size, and characteristics.

b. Illustrate that product or equipment meets requirements of specifications.

c. Mark items to be furnished in a manner that will photocopy (no highlighter).

d. Strike through items that do not apply.

E. Certifications:

1. Certifications by a registered California professional: Signed and sealed by registered California professional in accordance with each specific submittal requirement.

2. Manufacturer’s certifications: Signed by authorized representative of manufacturer.

F. Manuals:

1. Copies:

a. Printed copies: Bound and indexed and include Table of Contents.

b. Electronic copies: Adobe PDF on CD-ROM discs.

1) Bookmark longer files to assist in navigating file.

2. Contents:

a. Parts identification lists, lists of special tools, and accessories.

b. Schematics and wiring diagrams.

c. Detailed instructions for installing, operating, lubricating, and maintaining equipment.

01 33 00 - 3

d. As-built drawings, photographs, and test records or reports if required by the specifications.

G. Sample Submittals:

1. Label with complete manufacturer’s product identification.

2. Include type and quantity of materials specified in the referenced section in each “set” of samples.

3. Samples: Representative of product to be installed.

4. Label each sample or sample kit with contract number and title.

1.04 SUBMITTALS PROCEDURES

A. Submit only checked submittals. Submittals without evidence of Contractor's approval will be returned for resubmission.

B. Submit complete sets of required materials for each RSN as specified in “Submittals Required” column in Table 01 33 00A - List of Submittals. A complete set includes all listed items for RSNs with multiple parts.

C. Submit number of sets specified in “No. of sets to be sent to:” columns in Table 01 33 00A - List of Submittals. Submittals designated for transmittal via the Contract Document Management System (CDMS) shall be submitted in accordance with Section 01 31 30 – Contract Document Management System.

D. Include the following information in transmittal letters:

1. Contract number and title.

2. RSN for each attached submittal using the same number system as the CDMS.

3. Responsible code.

4. Number of sets for each RSN.

5. Identify submittal as initial or resubmittal.

E. Resubmittal of submittals other than approved or accepted:

1. Mark changes such that they are readily identifiable and show revision date.

2. Describe reasons for significant changes in transmittal letter.

3. Resubmit returned submittals within 21 days after receiving the comments, unless otherwise directed.

4. Requirements for initial submittals apply to resubmittals.

F. More than one RSN may be submitted under a transmittal letter, provided the responsible code is the same.

01 33 00 - 4

1.05 REVIEW OF SUBMITTALS

A. Time Required:

1. Submittal review will require 21 days for review of each submittal or resubmittal, unless otherwise specified.

2. Time required for review of each submittal or resubmittal begins when complete sets of materials required for a particular RSN are received at MPCO and extends through return mailing postmark date.

a. Submittals that are uploaded to the CDMS after business hours will be marked received the next business day.

B. Time in Excess of Specified:

1. The CO may extend the contract completion date to allow additional time for completing work affected by excess review time.

a. Time extension will be to the extent that excess review time caused delay to the contract completion date.

b. Time extension will not exceed the time used in excess of the specified number of days for review of submittals or resubmittals.

c. Concurrent days of excess review time resulting from review of two or more separate submittals or resubmittals will be counted only once in extending the contract completion date.

2. No time extension will be allowed if the Contractor fails to make complete action submittals in sequence and within time periods specified.

3. Adjustment for delay will be made only to the extent that:

a. Approval was required under the contract, and

b. Requests for approval were properly and timely submitted and were approved.

4. Adjustment will be subject to terms of paragraphs (b) and (c) of the clause at FAR 52.242-14, Suspension of Work, however, no such delay shall be deemed to be a “suspension order” as the term is used in that clause.

C. Return of Submittals:

1. Submittals will be returned either approved, approved subject to identified changes, or not approved with the exception of RSNs 01 32 10-1, 01 32 10-2, 01 35 10-1, 01 35 10-2, 01 35 20-1, 01 35 30-1, and 01 35 30-2, which will be accepted, conditionally accepted, or not accepted. Submittal responses will be returned via the CDMS only.

2. The Government will acknowledge acceptance of submittals.

a. Submittals will not be returned when they comply with the specifications.

01 33 00 - 5

b. Submittals that do not comply with the specifications may be returned for resubmittal or additional information may be requested.

1.06 TRANSMITTAL

A. Addresses for codes listed in Table 01 33 00A - List of Submittals:

1. Construction Engineer, Bureau of Reclamation, MP Construction Office (MPCO), Attn: MPCO-200, P.O. Box 988, Willows, CA 95988-2615; Express Mail:

1140 West Wood Street, Willows, CA 95988-2615.

2. Onsite Government Representative, address to be furnished upon Notice to Proceed.

3. Hatchery Manager, Coleman National Fish Hatchery Complex, 24411 Coleman Fish Hatchery Road, Anderson CA 96007.

a. Submit 1 copy Attn: Hatchery Manager.

4. Technical Service Center (TSC), Bureau of Reclamation, Attn: 86-68510, P.O.

Box 25007, Denver, CO 80225-0007; Express Mail: Sixth and Kipling, Building 67, Room 152.

B. Send original transmittal letter with appropriate number of sets to office listed in “Responsible Code” column in Table 01 33 00A - List of Submittals.

1. Responsible codes starting with “86-6” are located in the Technical Service Center. Send these submittals to the TSC address shown above.

2. Submittals identified with “CDMS” in the “Sets to be sent” column shall be submitted in electronic format in accordance with 01 31 30 – Contract Document Management System. However, the following items should be submitted via hardcopy in accordance with Article 1.03, Submittal Requirements:

a. The Government, at the discretion of the COR, may require the Contractor to provide complete sets of hardcopies of all documents which appear unclear or illegible in their electronic format.

C. Send one hard copy of each submittal to Construction Engineer in addition to the CDMS requirement.

D. Send copy of transmittal letter with appropriate number of sets to offices that are not the responsible code, but show “No. of sets to be sent to” in Table 01 33 00A - List of Submittals.

E. Send copy of transmittal letter only to the following offices:

1. Regional Engineer, Bureau of Reclamation, Attn: MP-200, 2800 Cottage Way, Sacramento CA 95825-1898.

2. Area Manager, Bureau of Reclamation, Northern California Area Office, Attn:

NC-210, 16349 Shasta Dam Boulevard, Shasta Lake, CA 96019-8400.

01 33 00 - 6

F. Submittals required by the specifications, but not listed in Table 01 33 00A - List of Submittals:

1. Submit in accordance with this section.

2. Submit to Construction Engineer, unless otherwise specified.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Table 01 33 00A. - List of Submittals *CE indicates Construction Engineer, OGR indicates Onsite Government Representative, HM indicates Hatchery Manager, and TSC indicates Technical Service Center.

RSN

Clause or

Section Title

Submittals required

Due date or delivery time

Respon-sible code

No. of sets to be sent to: *

CE OGR HM TSC

01 14 10-1 Use of Site Land Use and Landscape Rehabilitation Plan

At least 28 days before use of Government land

CE

CDMS

01 14 30-1 Interruption of Service

Interruption of Service Request

At least 7 days before requested interruption of service

CE CDMS

01 32 20-1 Construction Program

Baseline Schedule:

1. Blackline prints

2. Reports

3. Data on DVD

Submitted for acceptance within 7 days after receipt of Notice to Award

CE

CDMS

01 32 20-2 Construction Program

Updated Schedule:

1. Blackline prints

2. Reports

3. Data on DVD

With each pay voucher or every 30 days

CE

CDMS

01 35 10-1 Safety Data Sheets

Complete LHM and

SDS

Submitted for acceptance at least 21 days before jobsite delivery of hazardous material

CE CDMS

01 33 00 - 7

Table 01 33 00A. - List of Submittals *CE indicates Construction Engineer, OGR indicates Onsite Government Representative, HM indicates Hatchery Manager, and TSC indicates Technical Service Center.

RSN

Clause or

Section Title

Submittals required

Due date or delivery time

Respon-sible code

No. of sets to be sent to: *

CE OGR HM TSC

01 35 10-2 Safety Data Sheets

Updated LHM and

SDS

Submitted for acceptance at least 14 days before jobsite delivery of hazardous material not previously listed

CE CDMS

01 35 20-1 Safety and Health

Safety Program Submitted and accepted before commencing onsite mobilization.

See section 3 of RSHS

CE CDMS

01 35 20-2 Safety and Health

Monthly Accident Summary Report

Monthly CE CDMS

01 35 30-1 Contractor‘s Onsite Safety Personnel

Resume Submitted for acceptance prior to employment

CE CDMS

01 35 30-2 Contractor’s Onsite Safety Personnel

Safety Inspection Reports

Submitted for acceptance at least once each week

CE CDMS

01 46 20-1 Testing Agency Services

Testing Agency Services Plan

At time of preconstruction conference

CE CDMS

01 51 00-1 Temporary Utilities

Construction Water Diversion Facility Information

At least 21 days before beginning diversion

CE CDMS

01 55 00-1 Vehicular Access and Parking

Access Roads and Haul Routes Plan

At least 28 days before start of construction activities

CE CDMS

01 55 20-1 Traffic Control Traffic Control Plan At least 28 days before affecting public traffic

CE CDMS

01 57 20-1 Environmental Controls

Copy of applicable Air Quality Permit

At least 21 days before start of construction activities

CE

CDMS

01 57 30-1 Water Pollution Control

Spill Prevention, Control, and Countermeasure (SPCC) Plan

At least 28 days before delivery or storage of oil

CE CDMS

01 57 50-1 Tree and Plant Protection

Protection Plan At least 21 days before start of onsite construction work

CE CDMS

01 71 20-1 Surveying Surveying Plan At least 21 days before start of onsite construction work

01 33 00 - 8

Table 01 33 00A. - List of Submittals *CE indicates Construction Engineer, OGR indicates Onsite Government Representative, HM indicates Hatchery Manager, and TSC indicates Technical Service Center.

RSN

Clause or

Section Title

Submittals required

Due date or delivery time

Respon-sible code

No. of sets to be sent to: *

CE OGR HM TSC

01 71 20-2 Surveying Resumes At least 28 days before beginning survey work;

At least 28 days before personnel change

CE CDMS

01 71 20-3 Surveying Accuracy Check Results

At least 14 days before beginning survey work

CE CDMS

01 71 20-4 Surveying Completed and Reduced Survey Notes

Within 2 days of completing and reducing each set of survey notes

CE CDMS

01 71 20-5 Surveying Workday’s Survey Notes

At conclusion of workday if requested by Government

CE CDMS

01 74 00-1 Cleaning and Waste Management

Waste Production and Disposal Plan

At least 28 days before start of onsite work

CE CDMS

01 74 00-2 Cleaning and Waste Management

Waste Production and Disposal Records

Within 7 days of waste disposal

CE CDMS

01 74 00-3 Cleaning and Waste Management

Environmental Consultant Resume

At least 28 days before beginning environmental assessment

CE CDMS

01 74 00-4 Cleaning and Waste Management

Environmental Site Assessment

Within 14 days of completion of work

CE CDMS

01 78 30-1 Project Record Documents

Final As-built Drawings

Within 14 days of completion of work

CE CDMS

01 78 30-2 Project Record Documents

Extra Materials Within 14 days of completion of work

CE CDMS

03 30 00-1 Cast-In-Place Concrete

Approval Data At least 28 days before placing cast-in-place concrete

CE CDMS

03 30 00-2 Cast-In-Place Concrete

Certifications At least 28 days before placing cast-in-place concrete

CE CDMS

03 30 00-3 Cast-In-Place Concrete

Cementitious Materials Certification and Test Reports

At least 28 days before placing cast-in-place concrete

CE CDMS

03 30 00-4 Cast-In-Place Concrete

Test Reports Within 24 hours after completion of each individual test

01 33 00 - 9

Table 01 33 00A. - List of Submittals *CE indicates Construction Engineer, OGR indicates Onsite Government Representative, HM indicates Hatchery Manager, and TSC indicates Technical Service Center.

RSN

Clause or

Section Title

Submittals required

Due date or delivery time

Respon-sible code

No. of sets to be sent to: *

CE OGR HM TSC

03 62 20-1 Nonshrink Grout for Equipment and Metalwork

Packaged Nonshrink Grout Data

At least 28 days before placing

CE CDMS

09 96 20-1 Coatings Approval Data At least 28 days before application

86-68540 CDMS

09 96 20-2 Coatings Final Approval Data At least 28 days before application

86-68540 CDMS

09 96 20-3 Coatings Paint Chip Samples At least 28 days before application

CE 1 1 1 1

09 96 20-4 Coatings Qualifications At least 28 days before application

CE CDMS

09 96 20-5 Coatings Quality Control Plan At least 28 days before application

CE CDMS

09 96 20-6 Coatings Contractor Quality Testing Report

Within 24…