UPDATED_Attachment_I_Small_Business_Subcontracting_Plan_11.27.17.docx.doc

Attachment I Solicitation or Award No.: R17PS00246

Bureau of Reclamation

SMALL BUSINESS SUBCONTRACTING PLAN

IDENTIFICATION DATA

ADVANCE \d12Contractor:

ADVANCE \d12Address:

ADVANCE \d12Solicitation or Contract Number:

ADVANCE \d12Item/Service:

ADVANCE \d12Total Amount of Contract (Including Options): $

ADVANCE \d12Period of Contract Performance: (Day, Month and Year):

1.

Type of Plan: (Check one)

Individual Contract Plan: A plan that covers the entire contract period (including option periods), applies to a specific contract, and has goals that are based on the offeror’s planned subcontracting in support of the specific contract, except that indirect costs incurred for common or joint purposes may be allocated on a prorated basis to the contract.

Master Plan: A plan that contains all the required elements of an individual contract plan, except goals, and may be incorporated into individual contract plans, provided the master plan has been approved.

Commercial Products Plan: A plan including goals that covers the offeror’s fiscal year and that applies to the entire production of commercial items sold by either the entire company or a portion thereof (e.g., division, plant, or product line).

2.

Goals:

State in separate dollars and percentages the total planned subcontracting dollars for the use of small business, small disadvantaged business, HUBZone small business, service-disabled veteran-owned small business, and women-owned small business concerns as subcontractors. The offerors shall include all subcontracts that contribute to contract performance, and may include a proportionate share of products and services that are normally allocated as indirect costs. (For a contract with options, provide a separate matrix/statement for the basic contract and one for each option year.)

A.

Total estimated dollars value and percent of planned subcontracting with small businesses (includes small disadvantaged, HUBZone, veteran-owned, service-disabled veteran-owned, and women-owned small businesses). (% of “C”):

B.

Total estimated dollars and percent of planned subcontracting with large businesses (all business concerns classified as “other than small”). (% of “C”):

C.

Total estimated dollars and percent value of all planned subcontracting; i.e., the sum of A and B above.

D.

Total estimated dollars and percent of planned subcontracting to small business concerns. (% of “C”):

E.

Total estimated dollars and percent of planned subcontracting to small disadvantaged business concerns. (% of “C”):

F.

Total estimated dollars and percent of planned subcontracting to HUBZone small business concerns. (% of “C”):

G.

Total estimated dollars and percent of planned subcontracting to service-disabled veteran-owned small business concerns. (% of “C”):

H. Total estimated dollars and percent of planed subcontracting to women-owned small business concerns. (% of “C”):

LISTNUM 4 \l 1 \s 3 Provide a description of all the products and/or services to be subcontracted under this contract, and indicate the types of businesses supplying them i.e., Other than small business (OTHER), small business (SB), small disadvantaged business (SDB), HUBZone small business (HUB), service-disabled veteran-owned small business (SDVOSB), and women-owned small business (WOSB):

**** All SDB and HUBZone firms for which credit is being sought must be certified by SBA. State/local/independent certifications are not acceptable. Please check SBA’s PRONet system for certified firms.

**** Primes must notify the small businesses of the NAICS code and applicable size standard so that they can certify against it for that particular/individual part of the work being subcontracted. Normally not the code used on the prime contract.

Check all that apply.

Firm Product/Service OTHER SB SDB HUB VOSB WOSB SDVOSB

Firm Product/Service OTHER SB SDB HUB VOSB WOSB SDVOSB

(Attach additional sheets if necessary) 4.

A description of the method used to develop the subcontracting goals for small, small disadvantaged, HUBZone, service-disabled veteran-owned, and women-owned small business concerns, i.e. explain the method and state the quantitative basis (in dollars) used to establish the percentage goals; how the areas and capabilities to be subcontracted to small, small disadvantaged, HUBZone, service-disabled veteran-owned, and women-owned small business concerns were determined. Include any source lists used in the solicitation process (e.g., existing company source lists); the Procurement Marketing and Access Network (PRO-Net) of the Small Business Administration (SBA); the list of certified small disadvantaged business concerns of the SBA; the National Minority Purchasing Council Vendor Information Service and the Research and Information Division of the Minority Business Development Agency in the Department of Commerce or small, HUBZone, service-disabled veteran-owned, small disadvantaged, and women-owned small business trade associations. Your firm may rely on the information contained in PRO-Net as an accurate representation of a concern’s size and ownership characteristics for the purposes of maintaining a small, HUBZone, service-disabled veteran-owned, small disadvantaged and women-owned small business source list. **** Primes, must notify the small businesses of the NAICS code and applicable size standard so that they can certify against it for that particular/individual part of the work being subcontracted. Normally not the code used on the prime contract. The use of PRO-Net as your source list does not relieve your firm of its responsibilities (e.g., outreach, assistance, counseling, or publicizing subcontracting opportunities.

5.

Indirect costs have ( have not ( been included in the dollars and percentage subcontracting goals stated above. (Check one).

6.

If indirect costs have been included, explain the method used to determine the proportionate share of such costs to be allocated as subcontracts to small, small disadvantaged, HUBZone, service-disabled veteran-owned, and women-owned business concerns.

7.

Program Administrator Name, Title, position within the corporation structure, and duties and responsibilities of the employee who will administer the contractor’s subcontracting program.

NAME:

TITLE:

ADDRESS:

TELEPHONE:

FAX:

DUTIES: Has general overall responsibility for the contractor’s subcontracting program. I.e., developing, preparing, and performance relative to the requirements of this particular plan. These duties include, but are not limited to, the following activities:

A.

Developing and promoting company-wide policy initiatives that demonstrate the company’s support for awarding contracts and subcontracts to small, small disadvantaged, HUBZone, service-disabled veteran-owned, and women-owned small business concerns; and assure that small, small disadvantaged, HUBZone, service-disabled veteran-owned, and women-owned small businesses are included on the source lists for solicitations for products and services they are capable for providing.

B.

Developing and maintaining bidders’ lists of small, small disadvantaged, HUBZone, service-disabled veteran-owned, and women-owned small business concerns from all possible sources.

C.

Ensuring periodic rotation of potential subcontractors on bidders’ lists.

D.

Ensuring that procurement “packages” are designed to permit the maximum possible participation of small, small disadvantaged, HUBZone, service-disabled veteran-owned, and women-owned small businesses.

E.

Make arrangements for the utilization of various sources for the identification of small, small disadvantaged, HUBZone, service-disabled veteran-owned, and women-owned small businesses such as; the SBA’s Procurement Marketing and Access Network (PRO-Net); the list of certified small disadvantaged business concerns of the SBA; the National Minority Purchasing Council Vendor Information Service; the Research and Information Division of the Office of Minority Business Development Agency in the Department of Commerce or small, small disadvantaged, HUBZone, service-disabled veteran-owned, and women-owned small business trade associations; and Contact Federal agencies’ Small and Disadvantaged Business Utilization Specialists (SADBUS). NOTE: A firm may rely on the information contained in PRO-NET as an accurate representation of a concern’s size and ownership for the purpose of maintaining a small, small disadvantaged, HUBZone, service-disabled veteran-owned, and women-owned business sources list. The Use of PRO-Net does not relieve your firm of its responsibilities such as outreach, assistance, counseling, or publicizing subcontracting opportunities.

F.

Overseeing the establishment and maintenance of contract and subcontract award records.

G.

Attending or arranging for the attendance of company counselors at Business Opportunity Workshops, Minority Business Enterprise Seminars, Trade Fairs, Procurement conferences, etc.

H.

Ensure small, small disadvantaged, HUBZone, veteran-owned, service-disabled veteran-owned, and women-owned small business concerns are made aware of subcontracting opportunities and how to prepare responsive bids to the company.

I.

Conducting or arranging for the conduct of training for purchasing personnel regarding the intent and impact of Section 8(d) of the Small Business Act on purchasing procedures.

J.

Monitoring the company’s performance and making any adjustments necessary to achieve the subcontract plan goals.

K.

Preparing and submitting timely required electronic subcontract reports (eSRS).

L.

Coordinating the company’s activities during the conduct of compliance reviews by Federal agencies.

M.

Providing technical assistance; e.g., engineering, quality control, and managerial assistance to small, small disadvantaged, HUBZone, service-disabled veteran-owned, and women-owned small business.

N.

Other duties:

8. Equitable Opportunity

Describe efforts the offeror will make to ensure the small, small disadvantaged, HUBZone, service-disabled veteran-owned, and women-owned small business concerns will have an equitable opportunity to compete for subcontracts. These efforts include, but are not limited to, the following activities:

A.

Outreach efforts to obtain sources:

B.

Internal efforts to guide and encourage purchasing personnel:

9.

Flow down clause The contractor agrees to include the provisions under FAR 52.219-8 , “Utilization of Small Business Concerns,” in all subcontracts that offer further subcontracting opportunities and that the offeror will require all subcontractors (except small business concerns) that receive subcontracts in excess of $700,000 ($1,500,000 for construction of any public facility) to adopt and comply with a plan similar to the plan required by FAR 52.219-9, “Small Business Subcontracting Plan.”

10.

Reporting and Cooperation

The contractor gives assurance of (1) cooperation in any studies or surveys that may be required; (2) submission of periodic reports which show compliance with the subcontracting plan; (3) submission of the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS); and (4) ensuring that large business subcontractors with subcontracting plans agree to submit its subcontracting plan as required by FAR 19.704 Subcontracting plan requirements.

The ISR shall be submitted semi-annually during contract performance, and the reporting periods end on March 31 and September 30. Reports are due 30 days after the close of each reporting period. Reports are required when due, regardless of whether there has been any subcontracting activity or not. This report is not required for commercial plans.

The SSR is due September 30 and shall be submitted annually by October 30 for the twelve-month period beginning Oct 1 and ending September 30.

Reporting Period

Report Due

Due Date Oct 1 - March 31

ISR

04/30

Apr 1 - Sept 30

ISR

10/30

Oct 1 - Sept 30

SSR

10/30

Note: The Due Date includes the 30 day grace period.

A commercial plan is preferred for contractors furnishing commercial items or services. Once a contractor’s commercial plan has been approved, the Government shall not require another subcontracting plan from the same contractor while the plan remains in effect, as long as the product or service being provided by the contractor continues to meet the definition of a commercial item.

The contractor shall—

(1) Submit the commercial plan to either the first contracting officer awarding a contract subject to the plan during the contractor’s fiscal year, or, if the contractor has ongoing contracts with commercial plans, to the contracting officer responsible for the contract with the latest completion date. The contracting officer shall negotiate the commercial plan for the Government. The approved commercial plan shall remain in effect during the contractor’s fiscal year for all Government contracts in effect during that period;

(2) Submit a new commercial plan, 30 working days before the end of the Contractor’s fiscal year, to the contracting officer responsible for the uncompleted Government contract with the latest completion date. The contractor must provide to each contracting officer responsible for an ongoing contract subject to the plan, the identity of the contracting officer that will be negotiating the new plan;

(3) When the new commercial plan is approved, provide a copy of the approved plan to each contracting officer responsible for an ongoing contract that is subject to the plan; and

(4) Comply with the reporting requirements stated above by submitting one SSR in eSRS, for all contracts covered by its commercial plan. This report will be acknowledged or rejected in eSRS by the contracting officer who approved the plan. The report shall be submitted within 30 days after the end of the Government’s fiscal year.

11. Record keeping

The following is a recitation of the types of records the contractor will maintain to demonstrate the procedures adopted to comply with the requirements and goals in the subcontracting plan. These records will include, but not be limited to, the following:

A.

If the prime contractor is not using PRO-Net as its source for small, small disadvantaged, HUBZone, service-disabled veteran-owned, and women-owned small business concerns, list the names of guides and other data identifying such vendors.

B.

Organizations contacted in an attempt to locate small, small disadvantaged, HUBZone, and women-owned small business concerns.

C.

On a contract-by-contract basis, records on each subcontract solicitation resulting in an award of more than $100,000 indicating (1) whether small business concerns were solicited, and if not, why not; (2) whether small disadvantaged business concerns were solicited, and if not, why not; (3) whether HUBZone small businesses were solicited, and if not, why not; (4) whether service-disabled veteran-owned small businesses were solicited, and if not, why not; (5) whether women-owned small business concerns were solicited, and if not, why not; and (6) if applicable, the reason that the award was not made to a small business concern.

D.

Records to support other outreach efforts, e.g., contacts with minority and small business trade associations, attendance at small and minority business procurement conferences and trade fairs.

E.

Records to support internal guidance and encouragement provided to contract specialist through (1) workshops, seminars, training programs, incentive awards; and (2) monitoring of activities to evaluate compliance.

F.

On a contract-by-contract basis, records to support subcontract award data including the name, address, and business size of each subcontractor. (This item is not required on a contract-by-contract basis for company or division-wide commercial plans).

G.

Additional records:

12.

In order to effectively implement this plan to the extent consistent with efficient contract performance, the Contractor shall perform the following actions:

A.

Assist small business, HUBZone small business, small disadvantaged business, service-disabled veteran-owned small business, and women-owned small business concerns by arranging solicitations, time for the preparation of bids, quantities, specifications, and delivery schedules so as to facilitate the participation by such concerns. Where the Contractor’s lists of potential small business, HUBZone small business, service-disabled veteran-owned small business, small disadvantaged business, and women-owned small business subcontractors are excessively long, reasonable effort shall be made to give all such small business concerns an opportunity to compete over a period of time.

B.

Provide adequate and timely consideration of the potentialities of small business, HUBZone small business, service-disabled veteran-owned small business, small disadvantaged business, and women-owned small business concerns in all “make-or-buy” decisions.

C.

Counsel and discuss subcontracting opportunities with representatives of small business, HUBZone small business, small disadvantaged business, service-disabled veteran-owned small business, and women-owned small business firms.

D.

Provide notice to subcontractors concerning penalties and remedies for misrepresentations of business status as small, HUBZone small, small disadvantaged, service-disabled veteran-owned, or women-owned small business for the purpose of obtaining a subcontract that is to be included as part or all of a goal contained in the Contractor’s subcontracting plan.

13.

The Master Plan on a plant or division-wide basis that contains all the elements, except goals, may be incorporated by reference as a part of the subcontracting plan required of the offeror by the clause, provided:

A.

The master plan has been approved.

B.

The offeror ensures that the master plan is updated as necessary and provides copies of the approved master plan, including evidence of its approval, to the Contracting Officer.

C.

Goals and any deviations from the master plan deemed necessary by the Contracting Officer to satisfy the requirements of this contract are set forth in the individual subcontracting plan.

14. Maximum practicable utilization of small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns as subcontractors in Government contracts is a matter of national interest with both social and economic benefits. When a contract fails to make a good faith effort to comply with a subcontracting plan, these objectives are not achieved, and 15 U.S.C. 637(d)(4)(F) directs that liquidated damages shall be paid by the contractor.

This subcontracting plan was submitted by:

Signature:

Typed Name:

Title:

Date Prepared:

Phone No:

FAX No:

APPROVAL:

Agency:

Signature:

Typed Name:

Title:

Date Approved:

Phone No:

FAX No:

RAC 18-01

WBR 1419.704 Template 1

(Oct 2017)