R & R Remediation - Alabama Buys Solicitation Notice New.pdf

EDWARD F. POOLOS

DIRECTOR

JEFFERY W. KITCHENS

DEPUTY DIRECTOR

Alabama Department of Environmental Management adem.alabama.gov

1400 Coliseum Blvd. 36110-2400 ■ Post Office Box 301463 Montgomery, Alabama 36130-1463

(334) 271-7700 ■ FAX (334) 271-7950

KAY IVEY

GOVERNOR

STATE OF ALABAMA

ALABAMA DEPARTMENT OF ENVIRONMENTAL MANAGEMENT

ENVIRONMENTAL SERVICES BRANCH

REMOVALS AND RESPONSE UNIT

INVITATION FOR BIDS FOR UNAUTHORIZED DUMP AND SCRAP TIRE SITE REMEDIATION

PUBLIC SOLICITATION – 1209

Sealed electronic bids for the removal of scrap tires, scrap tire materials, and other solid wastes located within, but not limited to, the below referenced sites will be received through the Alabama Buys State Purchasing System until 5:00 pm central time, Friday, March 27, 2026.

No mandatory onsite meeting will be held for this project. All interested contractors are expected to perform their own onsite inspections before submitting a bid for this project. For additional information regarding this project, please contact Mike Cruise at (334) 271-7938 or through the Alabama Buys Discussions tab for this specific project.

0 Store Road, Clay County, Alabama (approximate latitude 33.235020 and longitude -85.910637)

AND

0 Mines Road, Clay County, Alabama

(approximate latitude 33.248902 and longitude -85.941534)

This project consists of the two individual sites referenced above. The Department is prepared to pay a maximum of $17,000 for this project. Bids under $25,000 will be opened, evaluated, and awarded in the Alabama Buys State Purchasing System by the Removals and Response Unit on Monday, March 30, 2026, at 10:00 am central time. Bids submitted for over $25,000 will be referred to and evaluated by the State of Alabama Division of Purchasing to be placed under contract.

No pre-qualification of prospective bidders will be conducted. However, all prospective bidders must ensure that they are in compliance with all local, state, and federal laws regarding competitive bidding, bids submitted, and the type of work to be performed under a contract for solid waste or scrap tire fund site remediation.

All bidders submitting bids in amounts exceeding one hundred thousand dollars ($100,000) must be licensed under the provisions of Title 34, Chapter 8, Code of Alabama, 1975. Any such bids shall bear the license number of the bidder included in the proposal. All bidders, other than individuals, shall show evidence of having qualified with the Secretary of State to do business in the State of Alabama. The Department reserves the right to reject any and all bids and to waive any formalities in the bidding process.

Failure to submit all required documentation with the bid package in the manner specified in this notice may result in the rejection of the bid proposal. No bids shall be withdrawn for a period of 60 days subsequent to the opening of bids without consent of the bidder.

The selected bidder will be required to sign both conflict of interest (Act 2001-955 Disclosure Form) and legal worker status documentation before purchase order or contract execution.

Complete plans and specifications for the project are as set out below and along with the purchase order or contract, comprise the complete agreement and scope of work to be performed. The requested work and services shall include the following:

1. This project REQUIRES a proposed remediation plan for each of the two sites to be prepared by a Professional Engineer registered in the State of Alabama in accordance with the requirements of ADEM Admin. Code r. 335-13-11-.03(4). All prospective bidders must submit, at a minimum, a basic, proposed remediation plan for the project using ADEM Admin. Code r. 335-13-11-.03 as guidance, along with their bid. Remediation plans shall be submitted through the AEPACS portal after the winning bid has been announced. The awarding of projects by the Department will be contingent on the adequacy of the proposed remediation plan submitted.

2. All bids submitted must be accompanied by a project cost estimate breakdown of the bid for each of the two sites referenced above.

3. The Department will reimburse up to $2,500 for equipment mobilization for this project.

4. Once the project has been awarded, the contractor must start the project within ten (10) days of the award date and the project must be completed within ninety (90) days of the award date.

The contractor must notify the Removals and Response Unit immediately if the project cannot be started or completed by the allotted dates.

5. The removal and proper disposal of all solid wastes, scrap tires, and scrap tire materials present on the sites is required. Submittal of documentation showing proper disposal or documentation of approved beneficial reuse or recycling will be required for all materials removed from the two above referenced sites. Additionally, both sites shall be closed in accordance with Division 13 Regulations and the approved remediation plan.

6. All required schedules (i.e. R & R Remediation Project Start Date Notification, R & R Post- Remediation Inspection Request, and R & R Remediation Project Reimbursement Request, etc.)

must be submitted using the Alabama Environmental Permitting and Compliance System (AEPACS) online portal for the project.

7. Three (3) “No Dumping” signs shall be installed at each of the two above referenced site locations as determined by the Department (contact the Removals and Response Unit for a copy of the sign template if needed).

8. Compliance with all local, State and federal laws and regulations during the entirety of the project, to include such work or documentation as may be required by Division 6 of the ADEM Administration Code.

9. No payment shall be made in advance of project completion.

10. All requirements of the contract must be adhered to for the entirety of the project.

11. The Department may utilize any and all processes available under State law for selection and project execution.

12. Liquidated damages for non-completion of work within the time limit agreed upon may be assessed in accordance with Department policy Adherence to the associated project scope of services found in the Alabama Buys State Purchasing System along with this solicitation.

Nondiscrimination Statement: The Department does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the administration of its programs.