R-73725 Emergency Purchase Statement APO signed 8-10-20~4.pdf

EMERGENCY PURCHASE STATEMENT

Statement Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 27560State: NCCity: MorrisvilleAddress: 9401 Globe Center Drive Suite 140

Vendor: Tecan

Zip: 62703State: ILCity: SpringfieldAddress: 801 South Seventh Street Suite 900A

Division: Division of Forensic ServicesAgency: Illinois State Police

Emergency Purchase Details Reference #: R-73725/B-16730

Emergency Category (select the appropriate option from the drop-down menu below):

Involving threat to public health or public safety

Reason for selection of this particular vendor:

In order for ISP to remain as an accredited laboratory system and for ISP to remain in compliance with the mandatory FBI Quality Assurance Standards for DNA analysis, ISP is required to utilize vendors that are International Organization for Standardization (ISO) certified when conducting repairs to ISP instrumentation. Tecan is ISO certified to perform service/repairs to these instruments. The Tecan instruments are robots utilized to assist forensic scientists in performing batch processing of forensic DNA casework. At the Chicago laboratory there are only three Tecan robots, all of which are in need of critical repairs. The Tecan robots have the ability to work large batches of samples from multiple cases at a single time while only utilizing one forensic scientist's time. Tecan is the original equipment manufacturer (OEM). As the OEM they have the most experience, expertise and access to all necessary supplies/parts to restore the robots to an operational state in order for the laboratory to resume the large batch analysis of forensic DNA cases as they were prior to the malfunction of the three robots.

Description of supplies or services to be provided:

A Tecan engineer will come on site to the ISP laboratory to perform all necessary repairs and ensure the robots are in an operational state to allow for the laboratory to resume case work at the level it was prior to the malfunction of the three robots.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: Aug 17, 2020 Estimated End Date*: Nov 14, 2020

Amount of this expenditure is: $113,040.68 Actual or Estimated*: Estimated *

*Actual end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

If other, explain: Fee Funds

Statement Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 27560State: NCCity: MorrisvilleAddress: 9401 Globe Center Drive Suite 140

Vendor: Tecan

Zip: 62703State: ILCity: SpringfieldAddress: 801 South Seventh Street Suite 900A

Division: Division of Forensic ServicesAgency: Illinois State Police

Signatures

I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Debra Logan Date: Aug 10, 2020

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 27560State: NCCity: MorrisvilleAddress: 9401 Globe Center Drive Suite 140

Vendor: Tecan

Zip: 62703State: ILCity: SpringfieldAddress: 801 South Seventh Street Suite 900A

Division: Division of Forensic ServicesAgency: Illinois State Police

Extension Justification Reference #:

Original Emergency Term Start Date: Original Emergency Term End Date:

Amount of original: Actual or Estimated*:

Expected Extension Start Date: Expected Extension End Date*:

Amount of extension expenditure: Actual or Estimated*:

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given? No Yes NA

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination

*Actual end date and cost will be reported later.

EMERGENCY PURCHASE EXTENSION

Extension Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 27560State: NCCity: MorrisvilleAddress: 9401 Globe Center Drive Suite 140

Vendor: Tecan

Zip: 62703State: ILCity: SpringfieldAddress: 801 South Seventh Street Suite 900A

Division: Division of Forensic ServicesAgency: Illinois State Police

Signatures Reference #:

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title:

Printed Name: Date:

Approved CPO/SPO Signature: Date:

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 27560State: NCCity: MorrisvilleAddress: 9401 Globe Center Drive Suite 140

Vendor: Tecan

Zip: 62703State: ILCity: SpringfieldAddress: 801 South Seventh Street Suite 900A

Division: Division of Forensic ServicesAgency: Illinois State Police

Final Costs and Term Reference #:

Final total cost of supplies and services: Final total term of contract:

I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

Agency Signature: Title:

Printed Name: Date:

Page of

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

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