R-174060 JPMC Cisco Products Emergency Ext 4_Presidio_Timeline.docx

Emergency Extension Notice #4 - JPMC Presidio Cisco Timeline

DoIT is requesting the execution of a 180 day extension to emergency contract CMT2026698 JPMC to prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues. As a JPMC the quantity is indefinite yet as the Enterprise agency for these solutions DoIT seeks to keep this active in support of other State agencies. This vendor and contract provides the Cisco products, maintenance, and services needed by DoIT and other State agencies that rely on this JPMC for hardware and services. This contract is a JPMC available to governmental units or qualified not-for-profit for Cisco Hardware, Services and licensing.

This contract will eventually be replaced by the vendor that is awarded from the VOIP RFP. This RFP has been published and is currently being reviewed by DoIT staff and SPO. The current emergency contract expires 06/20/2023 and a new contract will not be executed from the VOIP RFP before that date, hence the need to extend this existing emergency contract.

RFP - VoIP & Cisco Equipment and Services – P-51275

· RFP Bid published – 9/30/21

· Pre-Bid Vendor Conference – 10/13/21

· RFP Bid Opening Date – 11/24/21

· VMO and Contract Compliance work with vendors and BEP to make sure bids are fully responsive and to make sure Bid Tab is ready for evaluations – 11/24/21-3/18/22

· Evaluation Team Kickoff Meeting – March 2022

· Evaluation period had to be postponed to replace an evaluator, once the evaluator was replaced there was an attempt to begin the evaluation period - 3/18/22-5/4/22

· Evaluation period was then postponed again as it was determined that all evaluation documents had yet to be reviewed and approved by the SPO’s office prior beginning the evaluation – 5/4/22

· All evaluation documents were uploaded to BB as requested to be reviewed and approved – 5/12/22

· Vendor’s and CPO’s approval to extend Offer Firm Time past 180 days – 5/25/22-6/8/22

· Evaluation period continued, included many outlier meetings and then many desirable outline meetings along with reviews from APO and SPO before everything was approved. – 7/12/2022 – 9/15/2022

· RFP Pricing opened and reviewed. Also, submitted all needed documents and Notice of Award for approval – 9/15/2022 – 9/16/2022

· Contract awarded; protest period began – 9/17/2022

· Ongoing contract review/negotiations process– 9/22/2022

· Ongoing Protest response review – 10/3/2022

· Protests resolved – 05/15/2023 – moved to PO; contract is in draft stage

Emergency Extension #4 – R-174060

· Proposed Emergency Extension #4 timeframe – 6/21/2023 – 12/18/2023

Emergency Extension #3 – B-33694

· Emergency Extension #3 timeframe – 12/23/2022 – 6/20/2023

Emergency Extension #2 – B-30073

· Emergency Extension #2 timeframe – 6/27/2022 – 12/22/2022

Emergency Extension #1 – B-28002

· Emergency Extension timeframe – 3/29/2022 – 6/26/2022

Original Emergency Contract – B-26698 – CMT2026698

· Emergency Declared on 12/29/2021, Contract timeframe – 12/30/2021 – 3/29/2022